Month: October 2018

13 Best free tools to manage and grow your startup

Founding your startup can be hard and challenging. Exhausting and time-consuming. The biggest reason why startups very often isn’t a bad idea. It’s a lack of knowledge and experience. That’s the reason why we have created a list of the best free tools you can use to manage and grow your startup.

The startups fail mostly because their foundation is crushed down. Foundation of your startup can be two things:

  • Business Model
  • Team

If either of these foundations fails, your startup will, in most cases, fail too.

But what are the biggest reasons why will your business model fail?

I started my journey when I was seventeen. I was so lucky that I had a great mentor. The biggest lesson I learned from him is:

“Time and money are equally important resources.”

This is mindblowing!

If you have time, but no money, you will don’t go so far. Also, if you have money but no time, you will fail very fast.

This is the reason why we have created an ultimate list of the [number] best free tools that will help you to manage and scale your startup.

We will start from the beginning, and the first tools which will we mention will help you to organize your team and yourself better.

Organization tools

Organization tools help us to plan better and be flexible. With excellent planning skills, we will never forget some task or pass the deadline.

1. Google Docs

Google docs are one of the best tools for your work. Personally, in the previous few months, I saw a significant amount of people who are using Google Docs instead of Microsoft Office.

Before all, the reasons for this are:

  • Access everywhere on any device
  • Multi-user editing, writing and commenting
  • Free to use with your Gmail account

Google Docs is suitable for your everyday writing and planning your marketing, sales, and business.

For your tables, data, lead generation, etc. – you can use Google Sheets. For your presentations, Google Slides will work very, very fine!

2. Trello

Trello is an excellent tool for planning your and your team’s workflow. They have a “free forever” plan, which will satisfy your needs very good at the beginning.

Trello is mainly used for task planning and scheduling your workflow. It’s mainly based on a KanBan methodology, which means that you can create boards and items/cards inside of them. Later, you can move your items from one column to another one.

In Trello’s free plan, you can invite as many team members as you want.

Trello will help you to schedule your tasks better, never forgot some assignments, and monitor your teams’ responsibilities.

3. Evernote

Quickly, Evernote can become your best friend. It’s a note-taking tool.

With Evernote, you can easily see all your notes on all of your devices. You can write notes wherever and whenever you are.

Evernote has a lifetime free account, which will be enough at the beginning. With your free Evernote account, you can sort and filter all of your notes, so you can later easily find what you need.

4. Calendly

Calendly allows you to schedule all of your meetings and appointments easily.

Just create your calendar with your free time, share the link with your prospects or business partners, and they will choose which time suits them best!

5. Slack

Slack is a free communication tool. It allows you to communicate with your team in private channels, and channels with different topics.

You can invite as many people as you want, and you can create whatever topics you want.

6. Dropbox

I supposed everyone heard about Dropbox, so there is no big need to explain what’s its’ main purpose.

Dropbox allows you to share files among your team members within seconds. You can access all of your files both from your computers or mobile phones.

Everything you need to do is to drag your file in your Dropbox desktop folder, and all of your team members will see it!

Tools for Business Growth

If you want to build an enduring business, you will need to grow. Every month, you should see at least a few percents of your income growth. Here are a few ways how can you grow your business:

  • With excellent Customer Development.
  • Understanding your customers’ behaviors.
  • With offering a great service
  • Providing Value
  • Better sales

So, here are a few tools which can help you to grow your business:

1. Typeform

Typeform is an excellent tool for customer development. With Typeform, you can create amazing and engaging customer surveys with cutting-edge design.

Typeform will help you to get attractive and valuable data about your customers’:

– Satisfaction

– Behaviors

– Problems

– Needs

– Your product feature and improvement ideas

2. ConvertFox

ConvertFox is a free customer messaging platform. With ConvertFox, you can see all the data about your customers (for example: when was the last time they have used your product).

You can use your customers’ data to segment your customers by the following rules:

– Paying customers

– Active trial customers

– Customers who finished their trial but didn’t continue with a paid plan

– Customers who just signed up for their trial, but never used it,

– And a list goes on and on.

ConvertFox will also help you with communicating with your customers.

Their free plan supports 500 customers, which is remarkable enough if you are at the beginning.

3. Agile CRM

Agile CRM is suitable for small and medium businesses. With their free plan, you can have up to 50 000 contacts and companies in your database!

Agile CRM allows you to plan your sales, track and gather your prospects, and, best of all, to see who is a hot lead and who is not!

Agile CRM is a great software for you since its’ free plan has everything you need when you are at the beginning.

4. Poptin

Poptin allows you to convert your website visitors into leads and customers easily.

To set up your Poptin account, you need a few minutes. After that, Poptin will show your website visitors appropriate messages at the right time!

For example, if you have an e-commerce shop and your website visitor is just about to leave your check-out page, Poptin will show them a message with a 20% discount on the item they are interested in.

5. Freshdesk

Ah, we all hate customer support, but in business, it’s essential. Excellent Customer Support is what makes a good business. Very often, companies are using Customer Support as their competitive advantage.

Freshdesk is one of the best customers that support helpdesks out there. It’s super simple to answer questions, and half of the processes are automatic.

In Its’ free forever plan, you will have everything you need till you don’t scale your startup!

5. Grammarly

If you are planning to write content, then you can’t write it without a Grammarly.

No matter how good your English knowledge is, Grammarly must be an inevitable part of your daily routine (I’m using it right now).

Grammarly will point on your mistakes and make its’ suggestions to correct them. It will improve your English knowledge. At least, it doesn’t let you look like a fool. 🙂

The most important free tool you will surely need.

All the tools I have mentioned above are perfect for your business. If you want to scale your company, then you will probably need to use them.

But there is one tool which is most important of all of them.

It’s your attitude.

Your attitude is what can make you either successful or not.

Work hard, and always have hope.

5 Best ways to create a killer competitive advantage

All of us have something in common – we have competitors. And sometimes, how will we beat them and create a competitive advantage is our biggest concern.

I talked with several professionals and experienced CEOs and CMOs in their industries. All of them shared their valuable insights about how they created a competitive advantage and scaled their business among many competitors.

Together with our experience, this article represents an ultimate guide on competitive advantages – what are and how to use them to beat your competition.

First things first – How to do your competitive research.

Before you even think about creating competitive advantages, it’s time to do your competitive research.

Competitive research is a must, and there are various ways how to do it efficiently. Because this isn’t the main topic of this article, we will cover the most critical steps.

Whether you are starting a new business or already have established one, some new direct or indirect competitor is born every second day. So competitive research is a renewable process; you should do it at least every second week.

The best way to find new competitors is to try keywords research.

Look for the following information about your competitors:

  • Founders – It’s essential to know who your competitor decision-makers are
  • Social Media Networks URLs – How are they, for God’s sake, communicating with their customers? What content are they creating?
  • Distribution channels – How are they finding new customers?
  • Core Value propositions – What are the main differences between them and you? What are their Core Value propositions, and how my product/service can be more useful to my customers than theirs?
  • The number of employees, headquarters, stage, and the size of the investment – This helps you to understand how big their resources are, and you can imagine what they are capable of.
  • Other information (Number of customers, website visitors, etc.)

Here’s a list of websites that can be quite useful for you and it can save you a lot of time:

For this, you can use our Ultimate Competitor Analysis spreadsheet to ensure you didn’t miss any information about your competitors (By the way, it will save you a lot of time and make organization easy).

Our friend, Ognjen Vuković from Reportz, explained in a few sentences why competitive analysis is so vital for your business:

“Knowing your competition is good. Knowing what works for them is even better, and knowing how to do that better than them is the ultimate goal you should set regarding your competitor analysis.

In Reportz, we use multiple tools and techniques to monitor and outperform particular clients’ competitor activities, such as social behavior, paid efforts metrics, and SEO/SEM stats.

Every good strategy has to have competitor analysis at its core since having in-depth info about what works best for your competitors can give you an overview of what to focus on and how to outperform them to make a success.”

What is a competitive advantage?

Without good competitive advantages, we will never get our market share. So it’s really important to understand what competitive advantage is.

Let’s understand it with the example:

We have two companies specializing in “connecting people in the world.”

The first company is older and already has a relatively big customer base. The second one is new but promising and more attractive.

The second company had more features and was entertaining, while the first company wasn’t.

They empowered people to connect and to make relationships.

Later, the second company got funding and monopolized the market.

You probably know which companies I’m talking about – they are MySpace and Facebook.

So, a competitive advantage is anything that can help you to outmaneuver your competition. It can be price, unique value proposition, better product, better communication, or better marketing and sales.

In the case of Facebook – It was a better story. A story that empowered people to take action.

Storytelling – the art of making your customers special

Today people do not follow brands and logos. They are the following stories.

They identify themselves with the stories of other brands.

Coca-Cola is a great example: Its competitive advantage is based on empowering people to take actions with various marketing campaigns that are alluding to happiness, love, relationship, and friendship.

Nike is another great example of perfect storytelling (Especially with their campaign with Colin Kaepernick).

Beverley Theresa, CEO of Social Media with Beverley Theresa, told us her story and how she created her competitive advantage with content and personal branding:

“Content is key. I’m consistently creating and offering free valuable learning for people looking to set up their social media. It helped me to grow my business immensely.

Also, my background helped me to build credibility. So people told me that my attitude and personal brand give me a competitive advantage. They are usually contacting me and saying that they want to work with me because of the way how I’m communicating.”

Don’t be afraid to tell stories. Explain to your potential customers what drives you and why you are doing what you are doing. What’s your idea, mission, and vision?

Research your target audience and find out what are their main problems and create engaging content with a lot of useful information and resources based on your potential customer’s problems.

But remember this – content isn’t only the blog post – it’s much more. You can engage with your potential customers in various ways:

  • Create funny videos with explanations and solutions to your potential customers’ problems
  • Create Infographics
  • Make Quizzes, How To’s, Guides, Playbooks, Workbooks, and Spreadsheets

One thing matters more than the content itself – its distribution.

Here is some advice on how you can distribute your content very well:

  • Prepare your content in different formats – Instagram posts, Instagram stories, Facebook posts, etc.
  • Distribute your content on Guest blog posts, your blog, Quora, Medium, Reedit, etc.
  • Post in different Facebook Groups
  • Ask Influencers to share
  • Motivate your customers to share it by giving some offer or other free resources (spreadsheet, for example)

Prepare your content based on your potential customers’ needs – make them feel special! 🙂

Focus on your users

Good business is based on two things:

  • Good team
  • The loyal and engaging user base

Sometimes everything which matters is creating a good relationship with your users.

Baptiste Debever from Feedier explained to us how they managed to create competitive advantages in an industry full of competition – both direct and indirect:

“Any feedback tool is a competitor of Feedier. But that’s okay. Feedback is a huge market, and the so-called surveys are just a part of it.

We want to create our crusade focusing on feedback, and the user is what matters the most. So gamification, experience, and rewards are what’s important to create competitive advantages in the overcrowded industry.

– Feedier is built from scratch to engage your customers. Our technology knows whether the customer is happy or not, and therefore, we can provide the right engagement to the right user. Asking for 5-star reviews only to customers being at least 80% satisfied, for example.

– Feedier adapts the questions to the customer. Thanks to the first step, we know whether the customer is happy or not and why. We can, therefore, adopt the question to any customer based on that. The experience is unique!

– Feedier aims to create a relationship between your team, customers, and products.

– it makes it easy for you to share your surveys with the right customers. We will send the emails for you, write your social posts and even let you embed them right into your website.

– And finally, Feedier is gamified with a complete framework and the ability to send rewards at the end of the survey.”

Anita Erker from Linkchain shared with us their way to create a competitive advantage by focusing on her users:

“Listening, listening, and listening. Value creation is a constant, ongoing art.
Each day I conduct a micro-research, which helps me to gather more in-depth details – not just about the competition, but users, the marketplace, partners,… Each segment of the audience is equally important. To keep the balance and differentiate yourself is in the middle of that matrix.”

From their practices, we can find out that building a loyal customer base and good user experiences helps you to create proper competitive advantages.

Find the niche where you can make a difference.

Sometimes it is not easy to compete with big companies and dinosaurs. With much effort and money invested in getting low results, it can be hard.

Sometimes, the best solution is to be specialized in one-two unique thing.

The best example of this is Trello. Trello created an industry monopoly over the much bigger competitor – Astana – by focusing only on one thing.

Nemanja Zivkovic from Default Design described to us how they are creating competitive advantages by delivering results and focusing on a unique niche:

“We’re focused on giving a constant value, daily, on one side. We’re present in communities everywhere where our customers are.

Conversely, we focus on delivering results in conversions and leads.

When our customer is making profit, he has enough to pay us, and everybody’s happy.

On the other hand, we’re organizing the 1st online conference in the ExYu countries focused on conversions and marketing automation while creating a platform for marketing automation and pioneering website personalization.

We found a niche within marketing where we can make a difference.”

Kady Hobbins from Kaden Ave Communications is another great example of how to create competitive advantages with delivering the best results:

“We’ve set ourselves apart by really drilling down and specializing in what we’re truly good at – making high-quality social media content that helps generate conversions and build brand awareness. We try not to spread ourselves thin and do things we’re just okay at, nor do we take on clients we don’t think are the right fit. In return, we’re happier, and our clients are happier.”

Build a respected brand and community.

Sometimes, building a good brand is everything you need. But this process is long and hard.

Building a good brand is easiest to do with building communities.

Communities are one of the greatest things humanity ever invented! Building a community allows us to share more value and knowledge with our potential customers.

If you don’t want or don’t have time to build your community, sometimes it is enough to actively participate in the existing one.

Ioana Budai from Apart25 shared with us their secret to creating competitive advantages by actively contributing to communities and networking events:

“We’re standing by a ‘Go the extra mile’ approach, so we always aim to offer some extra insights besides our main service lines. Apart from this, we also get involved in the community and create networking spaces for people in our industry and the local startup environment.

In short, this is what makes us great at better grasping the needs of our clients and partners.”

Solve Big Problems

Sometimes solving problems with significant pain is everything that you need.

If your potential customers discover about your product benefits, which provide them value, they will buy it.

Vlad Calus from Planable shared with us how they managed to create a relatively new market and solve the actual problems:

“As a team, we worked a lot in the past with brands and agencies and struggled ourselves with the issues of content, collaboration, and approvals. We started from the premise that we wanted to build a product that essentially solves their problem from the group up. That’s what resulted in Planable becoming the most visual content collaboration platform, which is our biggest advantage.”

Creating competitive advantages isn’t easy, but creating a monopoly in some industries is necessary.

Maintaining an eye on your competition helps you create a competitive advantage and be better than them. That’s the reason why we always need to monitor their:

Competition never sleeps, that’s the reason why you shouldn’t too.

Claim your 15-day free trial of Competitors App, and be one step ahead of your competition even today!

Read other competitive articles for your business

  • Competitive Intelligence Business – Competitive intelligence (CI) is a term you may have come across before. Like many industry buzzwords, it isn’t immediately apparent what CI is and how it can be useful to your business. But don’t worry, because we’re going to explain the ins, outs, pros, and cons of CI.

BEST COMPETITORS GUIDES

Monitor competitor website changes
You can get alerted when your competitors are making changes to their website.

Find competitor keywords
Finding your competitors’ keywords is essential for your business. It means that you focus your entire website on targeting high volume, quality keywords.

Track Social Media Pages
Social media competitive analysis is the constant monitoring and analyzing the moves of your competition on social media.

Competitor Email Monitoring
Tracking your competitors’ emails takes some time, but it’s well worth it!

How to do competitor analysis
One important step is to conduct an effective competitive analysis to evaluate your competitors’ brands.

Search