Todoist vs. Notion
Todoist is a focused task manager for organizing to-dos, deadlines, and projects. Notion is a flexible workspace that combines task management with notes, documents, databases, and team collaboration.
Users often compare them when choosing between a simple, dedicated task list and an all-in-one tool they can customize. The right fit depends on how you work and what you need.
A useful comparison looks at features, pricing, ease of use, customization, collaboration, and integrations.
Todoist VS Notion: Which tool is the most popular?
| Tool | Reviews | Average rating | Positive | Neutral | Negative |
|---|---|---|---|---|---|
| Notion | 30 | 3.8/5 | 20 | 3 | 7 |
| Todoist | 13 | 3.46/5 | 7 | 2 | 4 |
Notion is the most popular tool, with more than twice as many reviews as Todoist and a higher average rating. Todoist is the least popular by both measures, though its average rating is still above 3/5.
Todoist and Notion: Quick Comparison Overview
| Category | Ahrefs | Semrush |
|---|---|---|
| Primary features | SEO research tools for backlink analysis, keyword research, site audits, rank tracking, and content research. | Broader digital-marketing suite covering SEO, competitor research, site audits, rank tracking, content marketing, local SEO, PPC, and social media. |
| Target audience | SEO specialists, content teams, and agencies focused on organic search and link building. | In-house marketing teams, agencies, and businesses managing several digital-marketing channels. |
| Main advantages | Strong backlink and competitor research, with a focused toolkit for finding SEO and content opportunities. | Wider range of marketing tools in one platform, especially useful for combining SEO with paid, local, and social campaigns. |
| Core value proposition | Make organic-search research and link-building workflows more effective. | Manage and measure a broader digital-marketing program from one platform. |
| Ideal use cases | Analyzing competitors’ backlinks, researching keywords and content gaps, auditing a site, and tracking organic rankings. | Coordinating SEO with PPC, local visibility, content, and social efforts; conducting cross-channel competitor research. |
Sources: Ahrefs features · Semrush features
Feature availability varies by plan and may change.
Most liked vs most disliked features of Todoist and Notion
| Platform | Overall sentiment | Most appreciated | Main concerns |
|---|---|---|---|
| Todoist | Generally positive, with users valuing its speed and straightforward task management, though bugs and paid-feature limits detract from the experience. | Quick task entry; an easy-to-navigate interface; customizable tasks, subtasks, and projects; syncing and integrations; responsive support. | Reminder bugs and other workflow interruptions; uneven support for ongoing issues; key features behind a paid plan; performance drawbacks compared with alternatives. |
| Notion | Positive among users who adapt to it, especially for its versatility, but its complexity and gaps in mobile and app integrations are common drawbacks. | Combines project and task management, note-taking, knowledge storage, and CRM; supports organized information retrieval; integrates with tools such as Figma and Sketch; serves a range of documentation needs. | Less effective mobile apps; steep learning curve; pricing concerns; limited Google Docs and Calendar integration; requests for better sharing and app connections. |
Key Features of Todoist vs Notion
Todoist
Todoist is a dedicated task manager designed for quickly capturing, organizing, and completing tasks.
| Feature | How it benefits users |
|---|---|
| Quick Add with natural-language input | Add a task and type details such as a due date or recurring schedule in one step, making it easier to capture tasks without interrupting your work. |
| Projects, sections, and subtasks | Group related tasks, break larger goals into smaller steps, and keep complex projects organized. |
| Priorities, labels, and filters | Highlight urgent work and create focused task lists—for example, showing only high-priority tasks or tasks with a particular label. |
| List and board views | Choose a straightforward list or a more visual, column-based view, depending on how you prefer to plan. |
| Recurring due dates and reminders | Keep regular responsibilities on track and get prompts for tasks that need attention. |
| Sharing and collaboration | Share projects, assign tasks, and discuss work with others, which helps teams coordinate responsibilities. |
| Integrations and templates | Connect Todoist with other tools or start from a template instead of building a workflow from scratch. |
| Karma | Todoist’s productivity-tracking feature gives users visual feedback on their task-completion habits and can help motivate consistent use. |
Todoist’s distinctive strength: It focuses on task capture and follow-through. Natural-language entry, recurring tasks, and Karma make it especially suited to people who want a relatively direct, task-first system.
Notion
Notion is a customizable workspace where tasks can sit alongside documents, project plans, and team knowledge.
| Feature | How it benefits users |
|---|---|
| Task and project databases | Store tasks with properties such as status, assignee, or due date, then organize and filter work to suit a project or team. |
| Multiple database views | Present the same tasks in formats such as a table, board, calendar, or timeline, so users can switch between detailed tracking and a broader project overview. |
| Customizable workflows | Adapt databases, properties, and layouts to match a team’s process rather than relying on a fixed task structure. |
| Subtasks and project planning | Break work into smaller steps and represent larger projects in more detail. |
| Comments and collaboration | Discuss tasks and coordinate work in the same workspace where project information is stored. |
| Documents and knowledge alongside tasks | Keep briefs, meeting notes, procedures, and project tasks together, reducing the need to search across separate tools. |
| Templates and integrations | Reuse existing setups and connect Notion with other services to support team workflows. |
| Notion AI | Use AI features within the workspace to assist with tasks such as working with or summarizing information, subject to the features available on a user’s plan. |
Notion’s distinctive strength: Its tasks can be part of a broader, connected workspace. This is useful when task management needs to live alongside project documentation and team knowledge. The trade-off is that Notion’s flexibility may require more setup than a dedicated task manager.
At a glance
- Choose Todoist for fast task entry, recurring to-dos, and a focused task-management experience.
- Choose Notion when you want to build a flexible system that connects tasks with documents, projects, and team knowledge.
Feature availability can vary by plan and change over time. See the Todoist features page and Notion product page for current details.
Todoist vs Notion Pricing Comparison
Pricing comparison
Prices are in USD. Annual prices are monthly equivalents billed yearly; taxes and regional pricing may vary.
| Brand and tier | Monthly billing | Annual billing | Main offerings |
|---|---|---|---|
| Todoist — Beginner | Free | Free | Core task and project management; up to 5 personal projects, 3 filter views, and 5 collaborators per project. |
| Todoist — Pro | $5 per user/month | $4 per user/month ($48/year) | Beginner features plus up to 300 personal projects, 150 filter views, reminders, calendar layout, larger file uploads, and more activity history. |
| Todoist — Business | $8 per user/month | $6 per user/month ($72/year) | Pro features plus a team workspace, shared team projects, team roles and permissions, shared templates, and centralized team billing. |
| Notion — Free | Free | Free | Personal workspace with pages and databases, basic collaboration, and limited file uploads and page history. |
| Notion — Plus | $12 per member/month | $10 per member/month ($120/year) | Unlimited blocks for teams, unlimited file uploads, longer page history, more guests, and expanded collaboration features. |
| Notion — Business | $24 per member/month | $20 per member/month ($240/year) | Plus features plus advanced workspace permissions, private teamspaces, SAML single sign-on, and Notion AI. |
| Notion — Enterprise | Custom | Custom | Business features plus organization-level security and administration, such as SCIM provisioning, audit logs, and custom support. |
Trials and discounts
| Brand | Offer |
|---|---|
| Todoist | Annual billing reduces Pro from $5 to $4 per month and Business from $8 to $6 per user/month. Todoist offers trials for paid plans; trial length and eligibility can depend on the plan and account. Student and educator discounts may also be available for Pro. |
| Notion | Annual billing reduces Plus from $12 to $10 and Business from $24 to $20 per member/month. Eligible students and educators can get a free Plus plan with a qualifying school email. Notion’s Free plan is also available as an ongoing alternative to a paid-plan trial. |
Todoist Business and Notion Plus and Business are priced per user or member, so team costs rise with the number of paid seats. Enterprise pricing for Notion requires a quote.
Sources: Todoist pricing · Notion pricing
Support Options Comparison: Todoist vs Notion
| Support option | Todoist | Notion |
|---|---|---|
| Live chat | The help center directs users to contact support, but does not list live chat as a support option. | Live chat is available to paid-plan users through Notion’s support channel. Free-plan users can contact support by email. |
| Phone support | No phone support is listed on the help page. | No phone support is listed on the help page. |
| Documentation | A searchable help center provides setup guides, feature instructions, and troubleshooting articles. | A searchable help center provides product guides, setup instructions, and troubleshooting articles. |
| Additional resources | The help center points users to practical guides and product tips. It does not prominently list webinars. | Notion provides learning resources such as Notion Academy, with tutorials and courses. Webinars are not prominently listed on the help page. |
| Overall | Support is centered on self-service documentation and contacting the support team. | Notion offers similar self-service resources, with live chat for paid users and additional structured learning through Notion Academy. |
Sources: Todoist Help · Notion Help. The pages do not list phone support; that does not rule out other arrangements for specific customers.
Unique Features of Todoist Vs Notion
| Brand | Uncommon feature | Added value | Why it may be a deciding factor |
|---|---|---|---|
| Todoist | Natural-language task entry — type a task with a date or recurring schedule, such as “Send the report every Friday,” and Todoist can interpret the details. | Turns task capture into a quick, low-friction action instead of requiring several fields or menu choices. | A strong fit for people who add tasks throughout the day and want dates and repeat patterns handled with minimal setup. |
| Todoist | Karma productivity tracking — Todoist awards points for completing tasks and meeting personal productivity goals. | Adds visible progress and a light motivational layer to routine task management. | May appeal to users who find streaks, goals, or progress indicators motivating—features that are less common in conventional task lists. |
| Notion | Tasks inside a flexible docs-and-wiki workspace — projects and tasks can live alongside notes, reference material, and team documentation. | Keeps the context behind the work close to the work itself, reducing the need to maintain separate tools for tasks and knowledge. | A deciding factor for teams that want project plans, decisions, and documentation connected rather than spread across apps. |
| Notion | Customizable databases with multiple views — the same information can be organized and displayed in different ways, such as boards, tables, or calendars. | Lets teams adapt their workspace to different workflows without keeping duplicate task lists. | Particularly useful when a team needs a tailored system—such as a content pipeline or project tracker—instead of a fixed task-management structure. |
| Notion | Workspace-wide AI features — Notion’s product offering includes AI capabilities that can work with workspace content. | Can help users find, summarize, or produce information without manually searching through every page. | May matter to teams that want AI assistance grounded in their internal notes and project information, rather than in a separate tool. |
| Notion | Forms and published sites — Notion can turn workspace content into forms or pages that can be shared beyond the workspace. | Connects information gathering and publishing to the same system used to organize the work. | Useful for teams that want to collect requests or share project material without adding a separate form or lightweight publishing tool. |
These capabilities are uncommon across task-management tools, but not necessarily exclusive to Todoist or Notion.
Most frequently asked questions about Todoist vs Notion
Which is better for everyday task management: Notion or Todoist?
It depends on how you like to work. Reviewers commonly favor Todoist for quickly adding tasks, setting due dates, and keeping a straightforward to-do list. Notion is often preferred when tasks need to live alongside notes, project plans, and other reference material. These are qualitative review themes, not a statistical analysis or verbatim quotations.
Which tool is easier to learn and use?
Todoist is generally seen as easier to start using because its core experience centers on tasks, projects, priorities, and dates. Review feedback often describes it as quick and uncluttered for routine planning. Notion can take longer to set up: users appreciate its flexibility, but some find its pages, databases, and templates overwhelming at first.
Which is better for organizing complex projects?
Notion tends to suit projects that need linked notes, documentation, databases, and custom views in one workspace. Reviewers often praise being able to shape a workspace around a team’s process, while noting that building and maintaining it takes effort. Todoist handles projects and subtasks well, but is less suited to acting as a general-purpose project wiki.
Which app makes it faster to capture tasks?
Todoist is commonly praised for low-friction task entry, including natural-language date input and quick-add workflows. That can make it a strong fit for people who want to record an action immediately and move on. Notion can capture tasks too, but reviewers sometimes find it takes more navigation or setup to get a task into the right database.
Which has better task views and customization?
Notion offers more ways to customize how task data is organized and displayed, including database views such as tables, boards, and calendars. Reviewers like the control, but also mention that creating a useful system can require configuration. Todoist offers a more opinionated task workflow with familiar list and board-style organization, which many users find simpler to manage.
Which handles recurring tasks and reminders better?
Todoist is often favored for recurring tasks, due dates, and reminders because these are central to its task-management workflow. Reviewers tend to value being able to express repeat schedules directly in task entry. Notion can support recurring workflows through database features and automations, but the setup may be less direct and can depend on the user’s configuration.
Which is better for teams and collaboration?
Notion is often a better fit when collaboration includes shared documentation, project context, and structured information as well as task tracking. Todoist is commonly appreciated for assigning and coordinating tasks without requiring a large workspace setup. Reviews tend to reflect this difference: Notion is broader and more configurable, while Todoist keeps team task lists more focused.
Which tool integrates better with other apps?
Both offer ways to connect with other tools, but their strengths differ. Todoist is frequently chosen for connecting task workflows to calendars, email, and productivity apps. Notion is often valued for bringing information into a central workspace and for its integrations and API. The best choice depends on the specific apps and workflow, so check current integration support before deciding.
Which is better on mobile?
Todoist is often regarded as convenient for checking lists and capturing tasks on the go, since its mobile experience is built around quick task actions. Notion’s mobile app is useful for accessing workspace pages and databases, but reviewers sometimes find complex pages less convenient to edit on a small screen. For either tool, the experience can vary with workspace complexity and the task being done.
Which offers better value for the price?
The better value depends on what you need. Reviewers often see Todoist as worthwhile when reliable task workflows, reminders, and recurring tasks are the priority. Notion can offer more value to people who will also use it for notes, documentation, and databases. Compare the current plan limits and paid features for your intended use, since pricing and plan details can change.
