Todoist vs. Monday.com
Todoist is a straightforward task manager for organizing personal to-dos and team tasks. Monday.com is a broader work-management platform for coordinating projects, workflows, and collaboration. Users often compare them because both help teams track work, but they suit different levels of complexity. Comparing features, pricing, ease of use, integrations, and scalability can help you choose the right fit.
Todoist VS Monday.com: Which tool is the most popular?
| Tool | Reviews | Average rating | Positive reviews | Popularity |
|---|---|---|---|---|
| Monday.com | 298 | 3.96/5 | 225 | Most popular: substantially more reviews and the higher average rating |
| Todoist | 13 | 3.46/5 | 7 | Least popular: fewer reviews and the lower average rating |
Monday.com leads on both review volume and average user rating. Todoist has the smaller review count and lower average rating.
Todoist and Monday.com: Quick Comparison Overview
I can’t perform a live web search in this chat, so this overview reflects established product positioning; features and plan limits may change.
| Ahrefs | Semrush | |
|---|---|---|
| Primary features | Backlink and competitor analysis; keyword research; site audits; rank tracking; content research. | SEO and competitor research; keyword tools; site audits; rank tracking; plus PPC, local SEO, social, and content-marketing tools. |
| Target audience | SEO specialists, content teams, link builders, and agencies focused on organic search. | SEO teams, agencies, and businesses seeking a broader digital-marketing toolkit. |
| Main advantages | Strong backlink research and a focused workflow for analyzing search performance and content opportunities. | Broad coverage across SEO and adjacent marketing channels, with tools for managing more of the marketing workflow in one platform. |
| Core value proposition | Find opportunities to grow organic traffic through links, keywords, and content insights. | Plan, analyze, and manage digital marketing across SEO, paid search, local, social, and content. |
| Ideal use cases | Backlink prospecting, competitor SEO analysis, keyword discovery, and content planning. | Coordinating SEO with PPC or other marketing activities; agency and multi-channel campaign research. |
Most liked vs most disliked features of Todoist and Monday.com
| Platform | Overall sentiment | Most appreciated | Main frustrations |
|---|---|---|---|
| Todoist | Generally positive. Users value its speed, simplicity, and flexibility for managing personal tasks and projects. | Quick task entry; an easy-to-navigate interface; customizable tasks, subtasks, and projects; cross-device syncing and integrations; responsive customer support. | Reminder bugs and other minor interruptions; concerns that support does not resolve recurring bugs; key features restricted to paid plans; some performance drawbacks compared with alternatives. |
| Monday.com | Mostly positive, particularly for team project management, though complexity and cost temper users’ enthusiasm. | Intuitive onboarding; customizable dashboards and workflows; team collaboration and clear task assignments; visual progress tracking; time-saving automations. | A steep learning curve and feature overload; rising costs, especially for smaller teams; occasional sluggishness, notably on mobile; free-plan limits; some underdeveloped dependencies and integrations. |
Key Features of Todoist vs Monday.com
Todoist
Todoist is centered on quick, personal task capture and organizing day-to-day work.
| Feature | How it benefits users | What’s distinctive |
|---|---|---|
| Fast task capture and natural-language dates | Add tasks quickly, including due dates and recurring schedules, without filling out a lengthy form. | Its natural-language entry is designed to make turning a thought into a scheduled task especially quick. |
| Projects, sections, and subtasks | Break larger goals into manageable tasks and group related work. | The structure stays relatively lightweight, which suits individual planning as well as smaller team projects. |
| Priorities, labels, and filters | Highlight urgent work, categorize tasks, and create focused views—for example, tasks due soon or assigned to a particular area. | Users can combine these tools to shape a personal task workflow without configuring a complex project system. |
| Multiple task views | Switch between layouts to see work in a way that fits the task or project. | List and board-style organization make it easy to move between a simple to-do list and a more visual workflow. |
| Reminders and recurring tasks | Get prompted about important deadlines and keep routine responsibilities on schedule. | Recurring tasks are useful for habits and repeatable work that would otherwise need to be recreated. |
| Collaboration and integrations | Share projects, assign work, and connect Todoist with other tools used for work or personal planning. | Todoist combines individual task management with straightforward shared projects. |
| Todoist Karma | Track activity and build momentum by seeing progress over time. | Gamified productivity tracking is a recognizable Todoist feature. |
monday.com
monday.com is a configurable work-management platform for organizing tasks and coordinating broader team workflows.
| Feature | How it benefits users | What’s distinctive |
|---|---|---|
| Customizable boards | Organize tasks using fields such as owners, statuses, dates, and priorities; teams can tailor the structure to their process. | Boards are flexible building blocks that can support different workflows, not just a standard to-do list. |
| Multiple views | View work in formats such as Kanban, calendar, timeline, or Gantt-style layouts, depending on the workflow and plan. | Teams can switch perspectives while working from the same underlying project information. |
| Automations | Reduce repetitive work, such as updating statuses or notifying people when dates or assignments change. | No-code automation helps teams build repeatable processes without custom development. |
| Dashboards and reporting | Bring information from boards together to monitor progress, workload, or project status. | Dashboards offer a higher-level view across work, rather than focusing only on individual tasks. |
| Forms and templates | Collect requests in a consistent format and get projects started with prebuilt structures. | These tools can help standardize how work enters and moves through a team. |
| Workload management | See how work is distributed across people and identify capacity issues. | Useful for teams coordinating multiple projects or balancing assignments. |
| Integrations and connected work tools | Connect monday.com with other apps and keep related work in one workflow. | Its broader platform approach is aimed at connecting project tracking with wider team operations. |
In short
- Todoist is a strong fit for fast, low-friction personal task management and straightforward shared projects.
- monday.com is better suited to teams that need customizable workflows, automation, reporting, and coordination across multiple projects.
Feature availability can vary by plan. Sources: Todoist features and monday.com features.
Todoist vs Monday.com Pricing Comparison
Todoist pricing
| Tier | Monthly subscription | Annual subscription | Main offerings |
|---|---|---|---|
| Free | $0 | $0 | Up to 5 personal projects, 5 collaborators per project, 3 filter views, and one week of activity history. |
| Pro | $7 per user/month | $5 per user/month, billed annually ($60/year) | Up to 300 personal projects, 150 filter views, reminders, calendar layout, unlimited activity history, and larger file uploads. |
| Business | $10 per user/month | $8 per user/month, billed annually ($96/user/year) | Includes Pro features plus a team workspace, team projects, team roles and permissions, shared templates, and team activity history. |
monday.com pricing
| Tier | Monthly subscription | Annual subscription | Main offerings |
|---|---|---|---|
| Free | $0 | $0 | Up to 2 seats and 3 boards, with unlimited docs and access to templates. Intended for individuals or small teams trying the platform. |
| Basic | $12 per seat/month | $9 per seat/month, billed annually ($108/seat/year) | Unlimited boards and items, 5GB file storage, a one-week activity log, and dashboards based on one board. |
| Standard | $14 per seat/month | $12 per seat/month, billed annually ($144/seat/year) | Adds timeline and Gantt views, calendar view, guest access, automations and integrations, 20GB storage, and dashboards combining up to 5 boards. |
| Pro | $24 per seat/month | $19 per seat/month, billed annually ($228/seat/year) | Adds private boards, chart view, time tracking, formula and dependency columns, higher automation and integration limits, 100GB storage, and dashboards combining up to 10 boards. |
| Enterprise | Custom pricing | Custom pricing | Adds enterprise-scale administration, permissions, reporting, security, and support. Pricing is provided by monday.com. |
Trials, discounts, and billing notes
| Brand | Offer or pricing detail |
|---|---|
| Todoist | Annual billing lowers the effective monthly price for Pro and Business compared with paying month to month. Todoist offers free trials for paid plans; trial length may vary by plan or account. |
| monday.com | Annual billing is advertised as a discount compared with monthly billing. monday.com offers a 14-day trial of its Pro plan. |
| monday.com seat pricing | Paid plans are priced per seat, and the total depends on the seat package selected; the minimum paid team size may affect the checkout total. |
Prices are in USD and exclude any applicable taxes. Features and prices are from the brands’ Todoist pricing page and monday.com pricing page.
Support Options Comparison: Todoist vs Monday.com
| Support option | Todoist | monday.com |
|---|---|---|
| Live chat | Not listed as a support option on the Help Center page. Support requests can be sent to the team online. | The Contact Support page directs users to contact the support team online. It does not clearly specify live chat availability. |
| Phone support | No phone support is listed on the Help Center page. | No phone number or phone-support option is listed on the Contact Support page. |
| Documentation | The Help Center provides searchable help articles and guidance for using Todoist and troubleshooting issues. | The Help Center provides searchable articles and product guidance. |
| Tutorials and other resources | The Help Center includes instructional content. Webinars are not highlighted on the linked page. | The Help Center links users to learning resources, including tutorials. Webinars are not highlighted on the linked Contact Support page. |
| Overall | Primarily self-service documentation, with an online route to contact support. | Offers self-service help and an online route to contact support; the linked page does not confirm live chat or phone support. |
Unique Features of Todoist Vs Monday.com
| Brand | Uncommon feature | Added value | Why it may be a deciding factor |
|---|---|---|---|
| Todoist | Natural-language task entry — type a task with a date or recurring schedule, and Todoist can interpret the timing as you add it. | Reduces the steps between remembering a task and recording it, while making recurring tasks easier to set up. | A good fit for people who capture tasks quickly and don’t want to navigate forms or menus to set dates. |
| Todoist | Karma productivity tracking — Todoist turns completed tasks and productivity trends into a score and visual progress. | Makes personal task habits visible and adds a lightweight motivational element. | May appeal to users who value encouragement and habit-building alongside basic task tracking. |
| Todoist | Custom filters — create task views using criteria such as dates, priorities, projects, or labels. | Helps users build focused views around their own workflow instead of relying only on standard lists. | Useful for people managing many tasks who want a personalized way to surface what matters next. |
| Todoist | Email-to-task capture — tasks can be added from email, rather than requiring users to copy information into the app manually. | Keeps action items connected to the communication that generated them and makes capture easier. | A potential advantage for users whose to-do lists originate largely in their inbox. |
| Monday.com | Highly configurable boards — work can be organized with custom columns, statuses, and structures rather than a single fixed task format. | Lets teams adapt the same platform to different processes, from project tracking to operational workflows. | A deciding factor for teams whose work does not fit a standard task list or whose processes vary by department. |
| Monday.com | Multiple views of the same work — boards can be presented in formats such as timeline, calendar, or chart views. | Different people can inspect the same underlying work in a format suited to planning, scheduling, or reporting. | Valuable when a team needs more than a task list to understand deadlines and progress. |
| Monday.com | No-code automations — rules can handle routine actions, such as changing statuses or notifying people when conditions are met. | Cuts down on repetitive coordination and helps ensure routine steps are not missed. | May matter to teams with recurring processes or frequent handoffs, especially if they want automation without writing code. |
| Monday.com | Cross-board dashboards and workload views — information from multiple boards can be summarized, including work assigned across a team. | Gives managers a broader view of progress and capacity than an individual task board provides. | A strong differentiator for teams coordinating several projects or balancing people’s workloads. |
| Monday.com | Broader work-management scope — the platform’s features extend beyond individual task lists into areas such as portfolio and resource management. | Allows teams to connect day-to-day work with higher-level planning in one system. | May suit organizations that want a shared platform for multiple teams and types of work, rather than a focused personal task manager. |
The features listed are distinctive in emphasis, not necessarily exclusive to these products. Sources: Todoist features · monday.com features
Most frequently asked questions about Todoist vs Monday.com
What is the main difference between Monday.com and Todoist?
Monday.com is a configurable work-management platform for coordinating projects, teams, workflows, and reporting. Todoist focuses on capturing and organizing individual tasks and to-do lists, with lighter-weight project collaboration. In reviews, Monday.com users commonly value its flexibility and shared visibility, while Todoist users tend to praise its speed and simplicity.
Which tool is easier to learn and use?
Todoist is generally easier to pick up for straightforward task tracking: reviewers often describe it as quick to add tasks to and simple to keep organized. Monday.com offers more options and customization, but reviewers also report that setting up boards and workflows can take more time, especially for new users.
Which is better for organizing projects and tasks?
Monday.com is usually better for projects with multiple owners, stages, deadlines, and dependencies because teams can build structured boards and use different views. Todoist works well for lists of tasks, recurring to-dos, and smaller projects. Review feedback often reflects this divide: Monday.com is praised for managing complex work, while Todoist is appreciated for keeping task organization uncomplicated.
Which tool is better for team collaboration?
Monday.com is the stronger choice for teams that need shared project boards, ownership, status updates, and a common view of progress. Todoist supports shared projects and task assignment, but its collaboration features are more focused on coordinating lists of tasks. Reviewers commonly praise Monday.com’s team visibility; Todoist users often value collaboration that stays lightweight.
Is Todoist or Monday.com better for personal task management?
Todoist is usually the better fit for personal to-dos, errands, recurring reminders, and managing tasks across several areas of life. Its quick task entry and straightforward lists are frequent themes in positive reviews. Monday.com can be used personally, but many of its features are aimed at managing shared workflows and may feel excessive for a simple personal list.
Which offers better automation and integrations?
Monday.com is generally better suited to automating team workflows, such as updating statuses or notifying people when work changes, and it offers a broad set of integrations. Todoist provides useful integrations and task-entry conveniences, but its automation is typically less central to the product. Reviewers who need configurable processes often favor Monday.com; those who want quick task capture tend to find Todoist sufficient.
Which has better mobile apps?
Both products offer mobile apps, but they serve different needs. Todoist’s mobile experience is often praised for quickly adding, checking, and organizing tasks on the go. Monday.com’s app is useful for checking shared work and updating projects away from a desk, though the broader interface can feel more involved than a focused to-do app.
Which is better for tracking project progress and reporting?
Monday.com is generally stronger for progress visibility, with configurable boards and views that help teams monitor status, workload, and project timelines. Todoist can show task completion and deadlines, but it is not as oriented toward broader project reporting. Reviewers who need dashboards or a shared operational overview are more likely to favor Monday.com.
Which tool is better value for money?
Value depends on how much of each product you will use. Todoist can be a good-value choice when the main need is personal or small-team task management. Monday.com may justify its cost for teams that rely on its project views, collaboration, and workflow features, but reviewers sometimes note that its plans and feature tiers take comparison. Check current plan limits and pricing before choosing, since they can change.
Who should choose Monday.com, and who should choose Todoist?
Choose Monday.com if you manage collaborative projects, need customizable workflows, or want a shared view of work across a team. Choose Todoist if you want a fast, easy-to-maintain task manager for personal tasks or relatively simple projects. This matches recurring review themes: Monday.com users value its breadth and adaptability, while Todoist users value its low-friction task management.
