Todoist vs. ClickUp
Todoist is a straightforward task management app for organizing personal and team to-dos. ClickUp offers a broader work-management platform, combining tasks with tools for projects, documents, goals, and collaboration.
Users often compare them to find the right balance between simplicity and flexibility. This comparison looks at their features, pricing, ease of use, and collaboration options to help you choose the tool that best fits your workflow.
Todoist VS ClickUp: Which tool is the most popular?
| Tool | Reviews | Average rating | Positive | Neutral | Negative | Popularity summary |
|---|---|---|---|---|---|---|
| ClickUp | 137 | 4.31/5 | 118 | 1 | 18 | Most popular in this review sample, with far more reviews and the higher average rating. |
| Todoist | 13 | 3.46/5 | 7 | 2 | 4 | Least popular in this review sample, with fewer reviews and the lower average rating. |
ClickUp leads on both review volume and average user rating. These figures describe the reviews provided and do not necessarily reflect overall market adoption.
Todoist and ClickUp: Quick Comparison Overview
I can’t perform a live web search in this chat, so this overview reflects established product positioning; features and plan limits may change.
| Ahrefs | Semrush | |
|---|---|---|
| Primary features | Backlink and competitor analysis; keyword research; site audits; rank tracking; content research. | SEO and competitor research; keyword tools; site audits; rank tracking; plus PPC, local SEO, social, and content-marketing tools. |
| Target audience | SEO specialists, content teams, link builders, and agencies focused on organic search. | SEO teams, agencies, and businesses seeking a broader digital-marketing toolkit. |
| Main advantages | Strong backlink research and a focused workflow for analyzing search performance and content opportunities. | Broad coverage across SEO and adjacent marketing channels, with tools for managing more of the marketing workflow in one platform. |
| Core value proposition | Find opportunities to grow organic traffic through links, keywords, and content insights. | Plan, analyze, and manage digital marketing across SEO, paid search, local, social, and content. |
| Ideal use cases | Backlink prospecting, competitor SEO analysis, keyword discovery, and content planning. | Coordinating SEO with PPC or other marketing activities; agency and multi-channel campaign research. |
Most liked vs most disliked features of Todoist and ClickUp
| Platform | Overall user sentiment | What users value | Common concerns |
|---|---|---|---|
| Todoist | Generally positive. Users find it efficient and easy to use for organizing tasks across devices. | Quick task entry, a user-friendly interface, flexible projects and subtasks, reliable syncing, useful integrations, and responsive support. | Reminder bugs and other minor interruptions frustrate some users. Some key features require a paid plan, and users say support does not always resolve persistent bugs. |
| ClickUp | Positive about its range of project-management tools, but mixed on usability and performance. | Customizable views and dashboards, task tracking and assignment, workflow automation, integrations, and an intuitive experience for managing multiple projects. | Slow or laggy performance, especially on desktop; a steep learning curve; and a less capable mobile app. Extensive task and notification options can also feel confusing or overwhelming. |
Key Features of Todoist vs ClickUp
Todoist
Todoist is centered on capturing, organizing, and completing tasks with minimal friction.
| Feature | How it benefits users |
|---|---|
| Quick Add with natural-language dates | Lets users enter a task and a due date in one step—for example, “Send the draft Friday”—so tasks are quick to capture. |
| Recurring due dates | Makes repeating tasks easier to manage by automatically scheduling the next occurrence. |
| Projects, sections, and subtasks | Breaks larger responsibilities into organized projects and smaller, actionable steps. |
| Priorities, labels, and filters | Helps users sort and focus on the work that matters, such as urgent tasks or items in a particular area of life. |
| List, board, and calendar views | Offers different ways to plan and review tasks, from a straightforward checklist to a visual workflow or schedule. |
| Reminders and notifications | Helps users remember time-sensitive tasks and deadlines. |
| Sharing and collaboration | Allows people to share projects, assign tasks, and discuss work together. |
| Integrations | Connects Todoist with other apps and services, making it easier to bring tasks into an existing workflow. |
| Todoist Karma | Adds productivity tracking and rewards for completing tasks, offering a distinctive motivation feature. |
Todoist’s distinctive strength: Its quick, natural-language task capture and focused interface make it especially appealing for people who want a straightforward task manager rather than a broad work platform.
ClickUp
ClickUp combines task management with a wider set of tools for planning and coordinating team work.
| Feature | How it benefits users |
|---|---|
| Tasks, subtasks, and dependencies | Helps teams represent complex work, break it into manageable pieces, and show which tasks rely on others. |
| Multiple task views | List, Board, Calendar, Gantt, Timeline, and other views let users see the same work in a format that suits their role or project. |
| Custom statuses and fields | Lets teams adapt tasks to their own processes and track details specific to their work. |
| Docs and Whiteboards | Keeps planning, reference material, and visual brainstorming close to the tasks they relate to. |
| Automations | Reduces repetitive work by triggering actions when specified conditions are met. |
| Dashboards and Goals | Gives teams a higher-level view of progress, workload, and objectives. |
| Time tracking and workload tools | Helps users record time and assess how work is distributed across a team. |
| Forms | Provides a way to collect requests or information and turn submissions into trackable work. |
| ClickUp Brain | Adds AI assistance within ClickUp for work-related tasks such as generating or summarizing content. |
ClickUp’s distinctive strength: It offers a highly configurable, all-in-one work hub, with tasks alongside tools for documentation, planning, automation, and team reporting.
In short: Todoist is a strong fit for simple, fast personal or shared task management. ClickUp is better suited to teams that want to customize workflows and manage more of their work in one platform. Feature availability can depend on plan.
Sources: Todoist Features · ClickUp Features
Todoist vs ClickUp Pricing Comparison
Todoist pricing
| Tier | Monthly billing | Annual billing | Main differences |
|---|---|---|---|
| Free | $0 | $0 | Core task and project management. Includes up to 5 personal projects, 5 collaborators per project, 3 filters, and one week of activity history. |
| Pro | $5/month | $4/month ($48 billed annually) | Adds reminders, calendar layout, task duration, more project and collaborator capacity, more filters, and unlimited activity history. Aimed at individuals who need more planning and organization features. |
| Business | $8 per user/month | $6 per user/month ($72 per user, billed annually) | Includes Pro features plus a shared team workspace, team roles and administration, team billing, and higher limits for team projects and collaborators. |
ClickUp pricing
| Tier | Monthly billing | Annual billing | Main differences |
|---|---|---|---|
| Free Forever | $0 | $0 | Core task management with unlimited tasks and members, plus features such as collaborative Docs and Kanban boards. Storage is limited to 60 MB. |
| Unlimited | $10 per user/month | $7 per user/month ($84 per user, billed annually) | Adds unlimited storage, integrations, Gantt charts, custom fields, forms, and additional team and project-management features. |
| Business | $19 per user/month | $12 per user/month ($144 per user, billed annually) | Adds more advanced reporting and team controls, including features such as workload management, timelines, dashboards, and higher automation limits. |
| Enterprise | Custom pricing | Custom pricing | Tailored for larger organizations, with enterprise-level security, administration, support, and deployment options. Pricing is provided by sales. |
Discounts and trial offers
| Brand | Discount or trial |
|---|---|
| Todoist | Annual billing reduces the listed monthly equivalent by 20% on Pro and 25% on Business compared with monthly billing. Todoist offers a 7-day Pro trial; trial availability and terms for other plans may vary. |
| ClickUp | Annual billing reduces the listed monthly equivalent by 30% on Unlimited and about 37% on Business compared with monthly billing. Free Forever has no time limit; any paid-plan trial offers may depend on the account or promotion. |
Prices are in USD and may exclude taxes. Todoist Business and ClickUp paid plans are priced per user; annual rates are billed upfront.
Support Options Comparison: Todoist vs ClickUp
| Support option | Todoist | ClickUp |
|---|---|---|
| Live chat | The Help Center does not advertise live chat. Users can contact the support team through its help and contact options. | The Help Center provides a chat option for contacting support. Availability or response priority may depend on the workspace plan. |
| Phone support | No phone support is listed on the Help Center. | No phone support is listed on the Help Center. |
| Documentation | A searchable Help Center covers setup, features, integrations, troubleshooting, and account questions. | A searchable Help Center offers articles on getting started, features, integrations, and troubleshooting. |
| Additional resources | The Help Center includes guidance for learning and using Todoist, alongside its support articles. | ClickUp also points users to learning resources such as ClickUp University, tutorials, and webinars. |
| Overall | Strong self-service documentation, with support handled through online contact options rather than advertised live chat or phone. | Strong documentation and a broader set of training resources; online chat is an additional contact route, while phone support is not listed. |
Sources: Todoist Help Center · ClickUp Help Center
Unique Features of Todoist Vs ClickUp
| Brand | Uncommon feature | Added value | Why it might decide the choice |
|---|---|---|---|
| Todoist | Natural-language task entry and recurring dates. Users can type a task with a date or repeat pattern in ordinary language, rather than filling out separate fields. | Makes capturing and scheduling routine tasks quick, with less setup and fewer missed repeat tasks. | A good fit for people who want task management to stay lightweight and fast, especially when they handle many recurring personal or work tasks. |
| Todoist | Todoist Karma, which tracks activity and productivity trends and adds goals and streaks. | Turns task completion into visible progress and can encourage consistent habits. | It may appeal to users who find progress tracking motivating but don’t want a full project-management system. |
| ClickUp | A broad set of work tools connected to tasks, including Docs, Whiteboards, Chat, Goals, Dashboards, and time tracking. | Keeps project plans, discussions, reference material, and progress reporting closer to the work itself, reducing the need to switch among separate apps. | A deciding factor for teams seeking one configurable workspace rather than a task list that depends on several add-ons. |
| ClickUp | Highly configurable task structures and views, with options such as custom fields, multiple views, and automation. | Teams can adapt the workspace to different workflows and see the same work in formats suited to planning, execution, or reporting. | This suits teams with complex or varied processes; it may be less appealing to users who prioritize simplicity and minimal setup. |
| ClickUp | ClickUp Brain, its AI features for working with information in the workspace. | Can help users find or summarize work information and reduce routine writing or administrative effort. | It may matter to teams managing large amounts of project information, particularly if they want AI assistance connected to their existing work context. |
“Uncommon” here means distinctive compared with simpler task-management tools, not exclusive to these brands. Feature availability can vary by plan.
Sources: Todoist Features · ClickUp Features
Most frequently asked questions about Todoist vs ClickUp
Which is easier to learn: ClickUp or Todoist?
Reviewers commonly describe Todoist as quicker to pick up: its task list, priorities, projects, and due dates are easy to understand without much setup. ClickUp is often praised for its range of features, but users also say the many views, settings, and options can make it feel overwhelming at first. Choose Todoist for a gentler learning curve; choose ClickUp if you are willing to spend time configuring your workspace.
Which tool is better for managing complex projects?
ClickUp is generally the stronger fit for complex or multi-step projects. Users value its ability to combine tasks with features such as custom fields, multiple views, dependencies, and project-level workflows. Todoist can handle projects and subtasks well, but reviewers tend to see it as better suited to straightforward task lists than to intricate project tracking.
Is ClickUp or Todoist better for personal to-do lists?
Todoist is often favored for everyday personal tasks because it keeps the experience focused on capturing, organizing, and completing to-dos. Reviewers appreciate that tasks can be added quickly and organized into projects or labels without much administration. ClickUp can also manage personal tasks, but some users find its broader project-management setup unnecessary for a simple list.
Which app is better for teams and collaboration?
ClickUp is usually preferred by teams that need shared project spaces, task ownership, status tracking, and configurable workflows. Reviewers like having more of their project work organized in one place, though they sometimes note that a team needs to agree on how to use all the options. Todoist supports shared projects and task assignment, and users often find it simpler for lightweight collaboration, but it offers less depth for coordinating complex team work.
Which has better task organization and views?
ClickUp offers more ways to organize and view work, including options such as lists, boards, and calendars, along with more detailed task properties. Users who manage many projects often value that flexibility, while some say it takes effort to keep the setup tidy. Todoist emphasizes a cleaner task-list workflow, with projects, sections, labels, filters, and priorities. It is often the more comfortable choice when a clear list matters more than extensive visual customization.
Which is more customizable?
ClickUp is the more customizable tool. Reviewers often praise its configurable statuses, fields, views, and workflows, especially for teams with specific processes. That flexibility can also mean more setup and ongoing decisions about how to structure work. Todoist offers useful ways to organize tasks, but its comparatively restrained approach is part of its appeal for people who do not want to maintain a highly customized workspace.
Which is better for mobile task management?
Both tools offer mobile apps for managing tasks on the go. Review feedback tends to favor Todoist when the priority is quickly adding and checking off tasks from a phone. ClickUp’s app can be useful for accessing a broader project workspace, though some users find a feature-rich interface less streamlined on smaller screens. The better choice depends on whether mobile use means quick task capture or working with detailed projects.
Which offers better integrations and connected workflows?
ClickUp is often chosen by users who want a wider project-work hub and more ways to connect team workflows. Todoist is commonly appreciated for fitting into a personal productivity routine alongside calendars and other everyday tools. The right comparison depends on the specific apps you use: check each product’s current integration list, since availability and plan requirements can change.
Is ClickUp or Todoist better value for money?
Reviewers often see Todoist as good value when they need dependable task management without paying for a broad project-management suite. ClickUp may offer stronger value for teams that will actually use its additional project and collaboration features. Since plan limits, pricing, and included features can change, compare the current plans against the features your individual users or team need rather than price alone.
Who should choose ClickUp, and who should choose Todoist?
Choose ClickUp if you need a configurable workspace for team projects, detailed tracking, and multiple ways to manage work—and are comfortable with a learning curve. Choose Todoist if you want a focused, easy-to-use task manager for personal productivity or straightforward shared lists. A recurring theme in user feedback is the trade-off: ClickUp provides more depth, while Todoist keeps day-to-day task management simpler.
