Todoist vs. Microsoft To Do
Todoist and Microsoft To Do help people organize tasks, set deadlines, and keep track of personal or work responsibilities. Users often compare them because both offer task lists and reminders, but they differ in features, integrations, and overall feel.
Todoist is known for flexible project organization and productivity features, while Microsoft To Do offers a straightforward experience that works closely with Microsoft 365. Comparing their features, pricing, ease of use, and integrations can help you choose the tool that best fits your workflow.
Todoist VS Microsoft To Do: Which tool is the most popular?
| Tool | Reviews | Average rating | Sentiment breakdown | Popularity summary |
|---|---|---|---|---|
| Todoist | 13 | 3.46/5 | 7 positive, 2 neutral, 4 negative | Most popular: It has the only reviews, with a moderately positive average rating. |
| Microsoft To Do | 0 | Not rated | No reviews | Least represented: No reviews are available, so its popularity and user rating cannot be assessed. |
Todoist and Microsoft To Do: Quick Comparison Overview
| Category | Ahrefs | Semrush |
|---|---|---|
| Primary features | SEO research tools for backlink analysis, keyword research, site audits, rank tracking, and content research. | Broader digital-marketing suite covering SEO, competitor research, site audits, rank tracking, content marketing, local SEO, PPC, and social media. |
| Target audience | SEO specialists, content teams, and agencies focused on organic search and link building. | In-house marketing teams, agencies, and businesses managing several digital-marketing channels. |
| Main advantages | Strong backlink and competitor research, with a focused toolkit for finding SEO and content opportunities. | Wider range of marketing tools in one platform, especially useful for combining SEO with paid, local, and social campaigns. |
| Core value proposition | Make organic-search research and link-building workflows more effective. | Manage and measure a broader digital-marketing program from one platform. |
| Ideal use cases | Analyzing competitors’ backlinks, researching keywords and content gaps, auditing a site, and tracking organic rankings. | Coordinating SEO with PPC, local visibility, content, and social efforts; conducting cross-channel competitor research. |
Sources: Ahrefs features · Semrush features
Feature availability varies by plan and may change.
Most liked vs most disliked features of Todoist and Microsoft To Do
| App | Overall sentiment | Users value | Main concerns |
|---|---|---|---|
| Todoist | Mostly positive, with some frustration around reliability and paid limitations. | Fast task entry, an easy-to-navigate interface, flexible tasks and projects, cross-device syncing, integrations, and responsive support. | Reminder bugs and other minor interruptions; some users feel support doesn’t resolve persistent issues. Key features require a paid plan, and some users report performance drawbacks compared with alternatives. |
| Microsoft To Do | No sentiment can be assessed from the provided reviews. | No feedback provided. | No feedback provided. |
Key Features of Todoist vs Microsoft To Do
Todoist
| Feature | How it benefits users | Distinctive aspect |
|---|---|---|
| Quick Add with natural-language dates | Lets users capture a task and type details such as a due date or priority in one step, reducing friction when ideas come up. | Its natural-language task entry is a signature part of Todoist’s workflow. |
| Recurring due dates | Helps automate routine tasks—such as weekly reviews or monthly bills—so users don’t have to recreate them each time. | Recurrences can be entered in everyday language. |
| Projects, sections, subtasks, and labels | Makes it easier to break large goals into smaller actions and organize tasks by project or context. | Offers several layers of organization, from projects down to individual subtasks. |
| Priorities, filters, and task views | Helps users identify what matters most and focus on a relevant slice of their workload. | Filters can combine criteria, while available views—such as list or board—support different ways of working. |
| Reminders and deadlines | Helps users keep time-sensitive work from slipping through the cracks. | Reminders complement Todoist’s date and recurrence features. |
| Shared projects and task collaboration | Allows people to assign tasks and coordinate work in shared projects. | The same project structure can be used for personal planning and team task management. |
| Integrations and templates | Connects tasks to other tools and gives users a head start on common workflows. | Todoist supports a broad range of integrations and reusable project templates. |
| Productivity tracking | Gives users a way to review task-completion patterns and maintain momentum. | Todoist’s Karma system adds a distinctive gamified element to task tracking. |
Microsoft To Do
| Feature | How it benefits users | Distinctive aspect |
|---|---|---|
| My Day | Provides a focused daily list, helping users decide what to work on now without losing sight of their other tasks. | The daily planning space resets each day, while tasks not completed can be reconsidered. |
| Suggestions for My Day | Helps users populate their daily plan by surfacing tasks that may be worth tackling. | Suggestions make the daily-planning workflow a central part of the app. |
| Lists and groups | Lets users separate tasks by project, area of life, or other categories, then group related lists together. | Its straightforward list-based structure is easy to adopt for everyday planning. |
| Steps, notes, and due dates | Breaks a task into smaller actions and keeps supporting details and deadlines alongside it. | Steps provide a lightweight way to manage subtasks within a task. |
| Reminders and repeat options | Helps users remember upcoming tasks and maintain recurring routines. | These features work directly within Microsoft’s simple list-based workflow. |
| Shared lists | Makes it possible to coordinate household, personal, or group tasks with other people. | List sharing provides a simple collaboration option without needing a more complex project setup. |
| Outlook integration | Helps users keep tasks connected to their Microsoft work and email workflows. | Its connection with Outlook—including flagged email tasks—is a major advantage for people already using Microsoft 365. |
| Cross-device access and personalization | Lets users check and manage lists across supported devices, with themes and other display options to tailor the experience. | Its close fit with the Microsoft ecosystem is its clearest differentiator. |
In brief
Todoist is a strong fit for people who want flexible organization, powerful task entry, and layered project management. Microsoft To Do is particularly appealing for simple daily planning and for users who rely on Outlook and other Microsoft tools.
Sources: Todoist features · Microsoft To Do
Todoist vs Microsoft To Do Pricing Comparison
| Brand and tier | Monthly price | Annual price | Main offerings |
|---|---|---|---|
| Todoist Beginner (Free) | $0 | $0 | Core task and project management. The free plan includes limits such as 5 personal projects, 5 collaborators per project, 3 filter views, and one week of activity history. |
| Todoist Pro | $7/month | $5/month, billed annually ($60/year) | Adds features including reminders, calendar layouts, more projects and collaborators, more filter views, and longer activity history. |
| Todoist Business | $10/user/month | $8/user/month, billed annually ($96/user/year) | Includes Pro features plus team workspaces and team administration, such as shared team projects, team roles, and centralized billing. |
| Microsoft To Do | $0 | $0 | No separate paid tiers. The app includes task lists, reminders, due dates, recurring tasks, steps, list sharing, My Day, and Outlook integration. A Microsoft account is needed; work or school account access can depend on the organization’s Microsoft 365 setup. |
| Discount or trial | Details |
|---|---|
| Todoist trials | Todoist offers free trials for paid plans; trial length and availability may vary by plan or region. |
| Todoist special rates | Todoist has offered discounted rates for eligible students and educators, and for qualifying nonprofits. Check current eligibility and terms before subscribing. |
| Microsoft To Do | No trial is needed because the app is free. Microsoft 365 subscriptions may include other services, but To Do does not have a separate subscription price. |
Prices are shown in USD and may vary by country, taxes, or where the subscription is purchased. Todoist’s annual rates are monthly equivalents charged upfront for the year.
Sources: Todoist pricing · Microsoft To Do
Support Options Comparison: Todoist vs Microsoft To Do
| Support option | Todoist | Microsoft To Do |
|---|---|---|
| Live chat | The Help Center provides a way to contact support, but the page does not clearly promise real-time live chat. | The To Do support page focuses on online help resources; it does not clearly advertise live chat with a To Do support agent. |
| Phone support | No phone support is listed on the Help Center page. | No To Do-specific phone support is listed on the support page. |
| Documentation | A searchable Help Center with articles and guidance for using Todoist. | Microsoft support articles covering To Do features and common questions, with help organized through Microsoft’s support site. |
| Tutorials and other resources | The Help Center is the main resource linked for product guidance. The page does not prominently list webinars or a dedicated tutorial program. | The support page points users to online help and learning resources. It does not prominently list To Do-specific webinars. |
| Overall | Best suited to users who want self-serve articles or to contact the support team online. | Primarily a self-service support experience, backed by Microsoft’s broader help and learning resources. Neither page makes phone support or guaranteed live chat a clear option. |
Unique Features of Todoist Vs Microsoft To Do
| Brand | Uncommon feature | Added value | Why it might decide |
|---|---|---|---|
| Todoist | Natural-language task entry — type a task with a date or recurrence, such as “Send the report every Friday,” and Todoist can interpret the schedule. | Cuts down on form-filling and makes it faster to capture tasks, especially on mobile. | A good fit for people who add tasks throughout the day and want scheduling to take as few steps as possible. |
| Todoist | Karma productivity tracking — tracks completed tasks and displays progress through scores, goals, streaks, and trends. | Adds feedback and a sense of momentum to routine task management. | Could appeal to people who find progress tracking motivating; less compelling for users who prefer a purely functional checklist. |
| Microsoft To Do | My Day with Suggestions — provides a daily workspace and suggests tasks from existing lists to add to it. | Helps turn a large backlog into a manageable plan for today, without moving or duplicating tasks in the original lists. | Useful for people who want help choosing what to focus on each day rather than managing everything from one long list. |
| Microsoft To Do | Close integration with Outlook Tasks and flagged email — Outlook tasks and flagged messages can flow into To Do. | Makes it easier to turn email into follow-up work and keep tasks connected to an existing work inbox. | A strong reason to choose it for people already organized around Outlook or Microsoft 365; less of an advantage outside that ecosystem. |
These features are distinctive rather than exclusive: other task tools may offer similar capabilities, but they are less common in basic task-list apps. Sources: Todoist features and Microsoft To Do.
Most frequently asked questions about Todoist vs Microsoft To Do
Which is easier to use: Microsoft To Do or Todoist?
Microsoft To Do is often described in user reviews as straightforward and approachable, especially for people who want a simple daily list. Todoist is also easy to start with, but reviewers say its projects, labels, filters, and other options take more time to learn. In short, To Do favors simplicity; Todoist offers more room to organize. Feedback here is paraphrased rather than quoted verbatim.
Which app is better for organizing complex projects?
Todoist is generally the stronger choice for managing many projects or detailed workflows. Reviewers appreciate being able to organize tasks with projects, sections, labels, filters, and priorities. Microsoft To Do supports lists, steps, due dates, and reminders, but users commonly characterize it as better suited to personal lists and lighter task management than to elaborate project structures.
How do Microsoft To Do and Todoist compare on price?
Microsoft To Do is free to use, which reviewers often cite as a major advantage. Todoist offers a free plan as well as paid plans, with plan limits and included features subject to change. Users weighing cost tend to favor To Do for capable, no-cost personal task management; Todoist may be worth paying for if its additional organization and workflow features fit their needs.
Which is better for people who use Microsoft 365 or Outlook?
Microsoft To Do is usually the more natural fit for people already using Microsoft services. Reviewers value its connection with Outlook tasks and its place in the broader Microsoft ecosystem. Todoist also connects with many third-party services, but it may not feel as seamless for someone whose daily work is centered on Outlook and Microsoft 365.
Which app has better integrations with other tools?
Todoist is commonly praised in reviews for its broad range of integrations and for fitting into varied work setups. Microsoft To Do’s integrations are more focused around Microsoft products. If you rely on a mix of apps and services, Todoist may be more adaptable; if your workflow is mostly Microsoft-based, To Do may be enough.
Which handles reminders and recurring tasks better?
Both apps support reminders and recurring tasks, but reviewers often favor Todoist for the flexibility of its task-entry and scheduling workflow. Microsoft To Do offers a simpler way to set due dates, reminders, and repeats. The better choice depends on whether you want more control over scheduling or prefer a straightforward setup; check each app’s current plan details for feature availability.
Which is better for sharing tasks and collaborating?
Todoist is often preferred for shared projects, with reviewers pointing to its project-based collaboration and task assignment features. Microsoft To Do supports sharing lists, which can work well for household plans or small, simple task groups. For more structured team task management, users may find Todoist more capable, though neither should automatically be treated as a full project-management platform.
Which app works better across different devices?
Both Microsoft To Do and Todoist are available across major platforms, and reviewers generally value being able to access tasks on multiple devices. Todoist is frequently praised for offering a consistent experience across a wide mix of devices and services. To Do is convenient for users already working across Microsoft’s apps and devices. Specific features and behavior can vary by platform.
Which offers more customization and ways to view tasks?
Todoist generally offers more ways to tailor task organization, including labels, filters, priorities, and project structures. Reviewers who manage busy task lists often appreciate that flexibility, while others say it can feel like more setup than they need. Microsoft To Do keeps organization more restrained, which many users find less overwhelming but less customizable.
Should I choose Microsoft To Do or Todoist?
Choose Microsoft To Do if you want a free, simple task manager, especially if you already rely on Outlook or Microsoft 365. Choose Todoist if you need more flexible organization, integrations, or shared project workflows and are comfortable with its plan limits and paid options. A common theme in user feedback is that To Do is convenient for everyday lists, while Todoist better accommodates more involved systems.
