Top Todoist Alternatives & Competitors based on 734 Reviews
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| Brand | Pricing |
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Beginner is free. Pro is about $5 per user/month with annual billing ($7 monthly); Business is about $8 per user/month annually ($10 monthly). |
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Free plan available. Team costs about $20 per seat/month billed annually ($24 monthly); Business is about $45 per seat/month annually ($54 monthly); Enterprise Scale pricing is custom. |
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☆ |
Basecamp costs about $15 per user/month. Pro Unlimited is about $299/month with annual billing or $349 month-to-month, with a flat fee rather than per-user pricing. |
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Free Forever is available. Unlimited costs about $7 per user/month billed annually ($10 monthly); Business is about $12 annually ($19 monthly); Enterprise pricing is custom. |
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Free is available for up to 2 seats. Basic is about $9 per seat/month, Standard $12, and Pro $19 with annual billing; Enterprise pricing is custom. Monthly billing costs more, and paid plans may have seat minimums. |
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Free plan available. Plus costs about $10 per member/month billed annually ($12 monthly); Business is about $20 annually ($24 monthly); Enterprise pricing is custom. |
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☆ ☆ |
Pro costs about $9 per member/month billed annually ($12 monthly); Business is about $19 annually ($24 monthly). Enterprise and Advanced Work Management pricing is custom. |
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☆ ☆ |
Free plan available. Standard costs about $5 per user/month billed annually ($6 monthly); Premium is about $10 annually ($12.50 monthly); Enterprise starts around $17.50 per user/month with annual billing. |
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Why should you be looking for a Todoist alternative?
Users may seek a Todoist alternative for more specialized features, a simpler workflow, lower costs, or better support. Options include Airtable, Asana, Basecamp, ClickUp, Microsoft To Do, Monday.com, Notion, Smartsheet, and Trello. We’ll compare their features, pricing, and ideal users to help you find the right fit.
Quick Overview of Top Todoist Competitors
- Airtable — Best database-focused Todoist Alternative: Combines spreadsheet-like tables with relational databases, multiple views, and automations, making it useful for organizing work that needs more structure than a task list.
- Asana — Best team-project Todoist Alternative: Adds project timelines, task dependencies, portfolios, and team goals for coordinating larger projects and tracking work across teams.
- Basecamp — Best communication-focused Todoist Alternative: Brings to-dos together with message boards, schedules, file sharing, and group chat, keeping project discussions and tasks in one place.
- ClickUp — Best all-in-one Todoist Alternative: Offers tasks alongside docs, goals, whiteboards, and customizable views, with extensive options for tailoring workflows.
- Microsoft To Do — Best Microsoft-integrated Todoist Alternative: Provides personal task lists, reminders, and the “My Day” planning view, with integration into Microsoft 365 services such as Outlook.
- Monday.com — Best visual-workflow Todoist Alternative: Uses customizable boards, dashboards, and automations to manage projects and workflows beyond everyday personal task lists.
- Notion — Best flexible-workspace Todoist Alternative: Combines tasks with documents, wikis, and databases, letting users build a connected workspace around their projects.
- Smartsheet — Best spreadsheet-style Todoist Alternative: Uses a familiar grid interface and adds project tools such as Gantt charts, reporting, and automation for managing complex work.
- Trello — Best Kanban-style Todoist Alternative: Organizes tasks as cards on visual boards, with lists and built-in automation options for tracking work through stages.
Todoist Alternatives: Feature by Feature Comparison
| Product and feature-page source | Key features | What it can do better than Todoist | Best fit compared with Todoist |
|---|---|---|---|
| Airtable | • Spreadsheet-style databases with customizable fields and linked records. • Grid, calendar, kanban, gallery, and timeline-style views. • Forms for collecting information; automations for routing or updating records. • Interfaces for presenting data in tailored apps or dashboards. |
More capable for structured, data-heavy workflows. Linked records and custom fields let teams track relationships—such as tasks tied to clients, inventory, or campaigns—rather than managing tasks as a mostly standalone list. Forms and interfaces also help turn a task workflow into a lightweight operational system. | Choose Airtable when tasks are part of a database or repeatable business process. Todoist is generally simpler for capturing personal tasks, setting reminders, and managing day-to-day to-dos. |
| Asana | • Tasks, subtasks, projects, and project templates. • List, board, timeline, and calendar-style project views. • Dependencies, milestones, goals, and project portfolios. • Workload views, forms, rules, and status reporting. |
Stronger for coordinating complex work across teams. Dependencies help show what is blocked by other work; portfolios and goals provide a higher-level view across projects; and workload features help managers see how work is distributed. These capabilities go beyond Todoist’s lighter task-and-project focus. | Choose Asana for multi-person projects with dependencies, reporting, and oversight across teams. Todoist is often quicker to set up for individual work or straightforward shared lists. Some advanced features depend on plan. |
| Basecamp | • To-do lists, schedules, message boards, group chat, and file storage. • Automatic check-ins for recurring team questions and updates. • Hill Charts for showing how project work is progressing. • Tools for keeping project discussions and materials together. |
More team communication in the same place as the work. Project conversations, files, schedules, and to-dos can live together, reducing the need to reconstruct context from separate chat and task tools. Automatic check-ins can also make routine status updates less manual. | Choose Basecamp when the main need is a shared team workspace with communication and task tracking. Todoist is more focused on fast personal task management and flexible task organization. |
| ClickUp | • Tasks, subtasks, custom fields, statuses, and multiple views. • Docs, goals, dashboards, whiteboards, and team collaboration features. • Automations, time tracking, workload management, and reporting tools. • AI features and integrations, with availability varying by plan. |
Broader range of work-management tools in one platform. Custom fields and statuses can model detailed workflows, while dashboards, time tracking, and workload tools help teams monitor progress and capacity. Docs and whiteboards also let teams bring planning materials closer to the tasks. | Choose ClickUp when you want a highly configurable workspace for projects, documentation, and reporting. Its breadth can require more setup than Todoist, which is typically easier to use as a focused task manager. |
| Microsoft To Do | • My Day view for selecting and focusing on today’s tasks. • Lists, steps within tasks, due dates, reminders, and recurring tasks. • Shared lists for coordinating with other people. • Integration with Microsoft 365, including Outlook task workflows. |
A natural choice for users already working in Microsoft 365. My Day encourages a focused daily plan, and its connection to Microsoft’s task and email ecosystem can make it convenient to bring work into one familiar place. | Choose Microsoft To Do for straightforward lists and daily planning, especially if Outlook and Microsoft 365 are central to your routine. Todoist offers a broader set of task-organization tools, such as labels and filters, for users who want more ways to sort and retrieve tasks. |
| Monday.com | • Customizable boards with columns for owners, dates, statuses, and other fields. • Multiple ways to view work, including timeline, calendar, and workload-style views. • Dashboards, forms, automations, and integrations. • Tools for managing projects and tracking work across teams. |
More visual workflow design and team-level tracking. Teams can shape boards around their own process, use dashboards to summarize work, and automate routine updates. Workload features can help managers spot capacity issues that are difficult to see in a simple task list. | Choose Monday.com when teams need configurable workflows, reporting, or workload visibility. Todoist is generally lighter to configure and better suited to personal task lists and simpler collaboration. Feature availability varies by plan. |
| Notion | • Docs, wikis, databases, and project spaces in one workspace. • Task and project databases with custom properties and different views. • Templates, linked databases, and tools for organizing team knowledge. • Notion AI features, depending on plan and setup. |
Combines tasks with documentation and knowledge management. A team can connect project tasks to meeting notes, specifications, and reference pages, then view or filter that information in a database. This is useful when the context behind a task matters as much as the task itself. | Choose Notion when you want projects, reference material, and team documentation closely connected. Todoist is more purpose-built for quick task capture and a dedicated to-do workflow, with less workspace-building required. |
| Smartsheet | • Spreadsheet-style project sheets with configurable columns and forms. • Gantt, card, calendar, and other project views. • Dashboards, reports, and automated workflows. • Resource, portfolio, and governance features for larger organizations. |
Stronger for formal project tracking and portfolio reporting. Its spreadsheet-like structure suits teams that manage detailed plans, while reports and dashboards can roll information up across work. Forms and automation can support standardized processes at scale. | Choose Smartsheet for structured projects, operational processes, or organization-wide reporting. Todoist is typically a simpler option for personal productivity and everyday task management. Some enterprise and resource-management capabilities are plan-dependent. |
| Trello | • Kanban boards made of lists and cards. • Card details for checklists, due dates, attachments, and collaboration. • Automation through Butler and integrations through Power-Ups. • Additional board views and workspace features, depending on plan. |
More immediately visual for board-based workflows. Moving cards through lists makes stages and ownership easy to scan, which works well for editorial calendars, intake queues, and simple project pipelines. Butler can automate routine board actions. | Choose Trello when seeing work move through stages is the priority. Todoist provides a more task-manager-oriented experience, with features such as priorities and labels or filters for organizing personal work. Advanced Trello views and capabilities may depend on plan. |
Comparisons are relative to Todoist’s focus on task capture, projects, reminders, recurring tasks, and task organization. Features and availability can vary by plan and change over time.
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Integration Capabilities for each Todoist competitor
| Alternative | Supported Integrations | Compatibility Notes |
|---|---|---|
| Airtable | Slack, Microsoft Teams, Google Drive, Google Calendar, Dropbox, Jira, GitHub, Salesforce, Zapier | Broader connections to databases, CRM, and developer tools than Todoist. Both connect with common collaboration and calendar tools; Airtable is more suited to structured workflows. |
| Asana | Slack, Microsoft Teams, Google Drive, Dropbox, Google Calendar, Outlook, Zoom, Jira, GitHub, Salesforce, Zapier | Overlaps with Todoist on calendars, file storage, messaging, and automation. Asana offers a wider range of project, developer, and enterprise integrations. |
| Basecamp | Zapier and other partner connectors; file sharing through services such as Google Drive and Dropbox; extensions for syncing and time tracking | Its integration ecosystem is smaller and more partner- or connector-led than Todoist’s. Check the Extras directory for current options and availability. |
| ClickUp | Slack, Microsoft Teams, Google Drive, Dropbox, OneDrive, Google Calendar, Outlook, Zoom, GitHub, GitLab, Jira, Zapier, Make | Covers Todoist’s common calendar, messaging, file, and automation connections, with additional development and work-management integrations. |
| Microsoft To Do | Outlook and flagged email, Microsoft Planner, Microsoft Teams, Power Automate | Best aligned with Microsoft 365. Compared with Todoist, its listed integrations are more concentrated in Microsoft’s ecosystem; support for other services may require automation tools. |
| monday.com | Slack, Microsoft Teams, Gmail, Outlook, Google Drive, Dropbox, Google Calendar, Zoom, Jira, GitHub, Salesforce, HubSpot, Zapier, Make | Similar coverage to Todoist for calendars, communication, and automation, plus broader CRM and software-development connections. |
| Notion | Slack, Google Drive, GitHub, Jira, Asana, Trello, Linear, Figma, Zapier | Connects with several task and project tools that Todoist also complements. Notion’s integrations often bring external project or reference information into a flexible workspace. |
| Smartsheet | Slack, Microsoft Teams, Google Workspace, Microsoft 365, Jira, Salesforce, ServiceNow, Dropbox, Box, Zapier | Offers more enterprise, CRM, and IT-service integrations than Todoist. Both can connect with common productivity tools, though Smartsheet is geared toward larger, structured workflows. |
| Trello | Slack, Microsoft Teams, Google Drive, Dropbox, Google Calendar, Jira, GitHub, GitLab, Zapier | Shares common calendar, file, and messaging connections with Todoist. Trello adds strong links to Atlassian and developer workflows through Power-Ups. |
Integration directories can include native connections, add-ons, and third-party automation connectors; exact availability may depend on the service or plan.
Pros and Cons of each Todoist Alternative
Compared with Todoist’s task-focused approach—quick capture, recurring tasks, labels, filters, and lightweight project organization—the alternatives below are strongest when their broader workflows match your needs. Features and availability can vary by plan.
| Alternative | Pros | Cons |
|---|---|---|
| Airtable | Relational databases, custom fields, forms, and multiple views make it useful for tracking work that involves structured records—such as content calendars, inventory, or client pipelines. Automations can handle repeatable workflows. | Requires more setup than a task manager; teams must design and maintain their own task system. Less direct for quick personal task capture and simple to-do lists. |
| Asana | Strong for coordinating team projects with task dependencies, timelines, forms, portfolios, and workload or progress reporting. | More process and setup than Todoist for straightforward task management. Some advanced planning and reporting features depend on the plan. |
| Basecamp | Combines to-dos with project discussions, file sharing, schedules, and team updates, keeping project communication in one place. | Less suited to detailed project planning across many teams: task structures, dependencies, custom views, and reporting are more limited than in dedicated project platforms. |
| ClickUp | Offers tasks, multiple project views, custom fields, docs, goals, and other work-management features in one platform. Useful for teams wanting extensive configuration. | Its breadth can require more configuration and ongoing administration than Todoist. A simple task workflow may feel unnecessarily elaborate. |
| Microsoft To Do | A straightforward option for personal lists, with useful integration into Microsoft 365 and Outlook workflows. Shared lists can support basic collaboration. | Limited for complex team projects: it lacks the depth of project views, dependencies, custom fields, and reporting found in project-management tools. |
| Monday.com | Configurable boards, dashboards, and automations help teams manage structured workflows and track work across projects. | Takes more setup than Todoist for basic task lists. Its board-based approach can require extra upkeep when work spans multiple projects or teams. |
| Notion | Combines tasks with documents, notes, and knowledge bases. Databases let teams build tailored project and content-tracking systems. | Task workflows need to be built and maintained using pages and databases. It is less purpose-built for fast task capture and managing recurring to-dos. |
| Smartsheet | Spreadsheet-style sheets, formulas, Gantt views, and reporting suit teams managing schedules, dependencies, and structured project data. | More setup and spreadsheet administration than Todoist. It can be excessive for personal task lists or teams that do not need detailed project tracking. |
| Trello | Visual Kanban boards make it easy to organize work by stage, with a low setup barrier for simple team workflows. | Less capable for complex hierarchies, dependencies, and cross-project reporting. More advanced workflows may require add-ons or automation. |
Todoist vs Competitors: Traffic & Marketing Comparison
Traffic comparison: Asana leads by a wide margin, peaking at about 16.9M monthly organic visits in August 2025; its latest listed month is about 10.0M (August 2026). Smartsheet follows, reaching 5.35M. ClickUp, Notion, Monday.com and Trello have lower recorded peaks. Todoist, Airtable, Basecamp and Microsoft To Do have no traffic figures, so they can’t be ranked; the uneven date ranges also limit direct comparisons.
Top-performing keywords: The listed rankings show Airtable with nine #1 terms, mostly broad business and workflow software queries. Asana and Basecamp each rank #1 for multiple construction-management terms; ClickUp has one in that niche. Monday.com has three #1 AI terms, while Notion has four. Smartsheet ranks #1 for “smartsheet consultant” and #2 for “smartsheet workflow.” These rankings indicate visibility, not measured traffic contribution.
Visibility and reach: Asana has the strongest demonstrated reach in organic traffic, while Smartsheet is the next-largest recorded traffic player. Keyword breadth stands out for Airtable, Asana and Basecamp, each with several #1 rankings; Asana and Basecamp are especially visible in construction software, while Monday.com and Notion stand out in AI searches. Missing traffic or keyword data for several brands means their visibility cannot be fairly assessed.
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Other “Todoist” Alternatives & Competitors that you can find for free
| Competitor | Key features | Notable trend | Value proposition |
|---|---|---|---|
| TickTick | Tasks and subtasks, recurring reminders, calendar view, habit tracker, Pomodoro timer | Combines task management with personal productivity tools | A feature-rich Todoist alternative for people who want tasks, habits, and focus tools in one app |
| Any.do | Task lists, reminders, calendar integration, shared lists, daily planner | Blends personal task planning with calendar-based scheduling | Makes it easy to organize everyday tasks and coordinate plans across devices |
| Things 3 | Projects, deadlines, tags, checklists, “Today” view, calendar integration | Focuses on a polished, low-clutter experience within Apple’s ecosystem | A streamlined choice for Apple users who value simplicity and thoughtful design |
| Remember The Milk | Smart Lists, recurring tasks, reminders, tags, sharing, integrations | Emphasizes flexible filtering and quick capture for long-running task lists | Offers powerful organization and reminders for users managing many personal or work tasks |
| Motion | AI-assisted task scheduling, calendar management, project planning, automatic rescheduling | Moves beyond task lists toward automated, calendar-first planning | Helps users turn tasks into a workable schedule and adapt it when plans change |
Frequently Asked Questions
What is Todoist, and what can you use it for?
Todoist is a task-management app for organizing personal and work tasks into projects and lists. You can set due dates, priorities, reminders, and recurring tasks, and view your work in list, board, or calendar layouts.
Is Todoist free?
Todoist offers a free plan with core task-management features. Paid plans add features such as expanded project and collaboration limits, reminders, and more detailed productivity tools. Check Todoist’s current plan page for exact limits and pricing.
How does Todoist compare with competitors like Microsoft To Do, TickTick, and Any.do?
Todoist is known for flexible projects, natural-language task entry, and broad integrations. Microsoft To Do is a strong choice for people who use Microsoft 365, while TickTick includes tools such as a built-in habit tracker and focus timer. Any.do emphasizes everyday task planning and includes calendar features. The best fit depends on which features and ecosystem matter most to you.
Can I use Todoist on different devices?
Yes. Todoist is available on the web and has apps for major desktop and mobile platforms, along with browser extensions and integrations. Tasks generally sync across devices when you’re signed in to the same account.
Can Todoist handle recurring tasks and reminders?
Todoist supports recurring due dates, which let you schedule tasks to repeat on a regular or custom schedule. Reminder availability and options may depend on your plan, device, and notification settings.
Can you share projects and assign tasks in Todoist?
Yes. You can share projects with other people, assign tasks, and collaborate using comments and updates. Collaboration features and limits can vary by plan.
Can I switch to Todoist from another task app?
Usually. You can bring tasks into Todoist using supported import options, CSV files, or integrations, depending on the app you’re leaving. Before switching, check whether the import preserves details such as due dates, labels, comments, and task assignments.
