Monday.com vs. Trello
Monday.com and Trello are popular task management tools, but they serve teams in different ways. Monday.com offers customizable workflows and project views for coordinating complex work, while Trello uses simple, visual boards and cards to track tasks.
Users often compare them based on team size, project complexity, and preferred workflow. Key factors include features and integrations, pricing, ease of use, customization, and collaboration tools. This comparison can help you choose the option that best fits your team’s needs.
Monday.com VS Trello: Which tool is the most popular?
| Tool | Reviews | Average rating | Popularity |
|---|---|---|---|
| Monday.com | 298 | 3.96/5 | Most popular: it has substantially more reviews and the higher average rating. |
| Trello | 42 | 3.43/5 | Least popular: it has fewer reviews and the lower average rating. |
Monday.com and Trello: Quick Comparison Overview
| Category | Ahrefs | Semrush |
|---|---|---|
| Primary features | SEO research tools for backlink analysis, keyword research, site audits, rank tracking, and content research. | Broader digital-marketing suite covering SEO, competitor research, site audits, rank tracking, content marketing, local SEO, PPC, and social media. |
| Target audience | SEO specialists, content teams, and agencies focused on organic search and link building. | In-house marketing teams, agencies, and businesses managing several digital-marketing channels. |
| Main advantages | Strong backlink and competitor research, with a focused toolkit for finding SEO and content opportunities. | Wider range of marketing tools in one platform, especially useful for combining SEO with paid, local, and social campaigns. |
| Core value proposition | Make organic-search research and link-building workflows more effective. | Manage and measure a broader digital-marketing program from one platform. |
| Ideal use cases | Analyzing competitors’ backlinks, researching keywords and content gaps, auditing a site, and tracking organic rankings. | Coordinating SEO with PPC, local visibility, content, and social efforts; conducting cross-channel competitor research. |
Sources: Ahrefs features · Semrush features
Feature availability varies by plan and may change.
Most liked vs most disliked features of Monday.com and Trello
| Platform | Overall user sentiment | Most appreciated | Common criticisms |
|---|---|---|---|
| Monday.com | Users value its flexibility and clear visual project tracking, especially for team collaboration and workflow management. However, the range of features and costs can make it harder to adopt, particularly for smaller teams. | Intuitive interface; customizable dashboards and workflows; collaboration tools; visual progress tracking; time-saving automations. | Learning curve from its many features; pricing that can rise as teams add users or capabilities; occasional sluggishness, especially on mobile; limited free-plan features; gaps in some advanced capabilities and integrations. |
| Trello | Users appreciate its simple, visual approach to organizing tasks and its generous free plan. It works well for straightforward projects, though some users find it limited for larger teams or more complex needs. | Boards and cards for visual organization; adaptable cards, labels, and due dates; team collaboration; useful free plan; ongoing product improvements. | Cumbersome Atlassian login; automation limits on the free plan; fewer advanced tools for larger teams; some privacy concerns; alternatives may better meet needs such as offline access or lower pricing. |
Key Features of Monday.com vs Trello
monday.com and Trello: Key Task Management Features
Both tools help teams organize work, track progress, and collaborate. Their main difference is in how they structure that work: monday.com offers highly customizable workflows and multiple ways to view work, while Trello centers on simple, visual boards made of lists and cards.
| Tool | Key feature | How it benefits users | Distinctive aspect |
|---|---|---|---|
| monday.com | Customizable boards and workflows | Teams can organize tasks with columns for owners, statuses, dates, priorities, and other project details. This makes it easier to adapt the workspace to different processes. | Its flexible, configurable structure can support a wide range of team workflows—not just a basic task board. |
| monday.com | Multiple work views | Teams can switch how they view the same work—for example, as a board, timeline, calendar, or other available views. This helps people plan schedules, monitor progress, or focus on deadlines. | Offers several ways to work with and visualize project information in one platform; available views can depend on the plan. |
| monday.com | Automations | Routine actions—such as notifying someone when a status changes or assigning work after a trigger—can be automated, reducing manual follow-up. | Uses configurable, no-code automation recipes, so teams can tailor simple workflow rules without building software. |
| monday.com | Dashboards and reporting | Teams can bring information from work boards into a higher-level view to track progress, workload, or project status. | Useful for connecting day-to-day task tracking with broader project or team visibility. |
| monday.com | Integrations and collaboration features | Integrations can connect work to other tools, while comments and updates keep task-related discussions alongside the work. | Designed as a broader work-management workspace, rather than only a task list. |
| Trello | Boards, lists, and cards | Users can divide a project into stages using lists and move cards between them as work progresses. Cards can hold task details, due dates, checklists, attachments, and discussion. | Its visual Kanban-style layout is simple to understand and quick to set up. |
| Trello | Butler automation | Teams can automate common actions, such as moving cards, setting due dates, or creating recurring tasks, to cut down on repetitive work. | Butler is Trello’s built-in automation tool, designed around actions on boards and cards. |
| Trello | Views | Depending on the plan, teams can view work in formats such as calendar, timeline, table, or dashboard views. These can help with scheduling and progress tracking beyond the standard board. | Adds alternative views while keeping Trello’s familiar card-based workflow at the center. |
| Trello | Power-Ups and integrations | Power-Ups add capabilities or connect boards to other services, helping teams extend Trello to fit their needs. | Its modular Power-Up approach lets teams add functionality to a board as needed. |
| Trello | Templates | Teams can start from a prebuilt board instead of setting up every list and card from scratch. | Helpful for quickly adopting common workflows and reusing consistent board structures. |
In brief
- Choose monday.com if you want configurable workflows, multiple ways to view project data, and broader work-management features.
- Choose Trello if you prefer an approachable visual board, straightforward task movement, and the option to add capabilities through Power-Ups.
Feature availability may vary by plan. See the monday.com features page and Trello features page for current details.
Monday.com vs Trello Pricing Comparison
| Brand and tier | Monthly billing | Annual billing | Main differences in offerings |
|---|---|---|---|
| Monday.com Free | Free | Free | Up to 2 seats and 3 boards; includes unlimited docs, templates and mobile apps. |
| Monday.com Basic | $12/seat/month | $9/seat/month | Unlimited items and free viewers, 5 GB of file storage, priority support, and dashboards based on one board. |
| Monday.com Standard | $14/seat/month | $12/seat/month | Adds timeline and Gantt views, calendar view, guest access, integrations and automations (250 actions/month), 20 GB storage, and dashboards combining up to 5 boards. |
| Monday.com Pro | $24/seat/month | $19/seat/month | Adds private boards, chart view, time tracking, formula and dependency columns, 25,000 automation and integration actions/month, 100 GB storage, and dashboards combining up to 10 boards. |
| Monday.com Enterprise | Custom pricing | Custom pricing | Adds enterprise-scale permissions, portfolio and resource management, advanced analytics, higher automation and integration capacity, and tailored support and onboarding. |
| Trello Free | Free | Free | Includes unlimited cards, up to 10 boards per Workspace, up to 10 collaborators per Workspace, unlimited Power-Ups per board, and 250 automation runs/month. |
| Trello Standard | $6/user/month | $5/user/month | Adds unlimited boards, advanced checklists, custom fields, 1,000 automation runs/month, larger file attachments, and additional guest and search features. |
| Trello Premium | $12.50/user/month | $10/user/month | Adds Calendar, Timeline, Table, Dashboard and Map views, unlimited automation, Workspace-level views and administration features, and priority support. |
| Trello Enterprise | No monthly rate listed | Starts at $17.50/user/month | Designed for larger organizations, with organization-wide permissions and controls, additional security and administration features, and centralized management. The listed starting price is based on 50 users; larger deployments may receive volume pricing. |
Annual prices are monthly equivalents, billed annually. Monday.com plans generally start at 3 seats; Trello Enterprise pricing is based on a 50-user starting point. Taxes, currency and regional pricing may vary.
| Discount or trial | Details |
|---|---|
| Monday.com annual billing | Lower monthly-equivalent rates than monthly billing: about 25% less on Basic, 14% on Standard and 21% on Pro. |
| Monday.com free trial | Offers a 14-day trial of its Pro plan. |
| Trello annual billing | Standard is about 17% less and Premium 20% less than paying monthly. |
| Trello free trial | A 14-day Premium trial is available. |
Sources: Monday.com pricing · Trello pricing
Support Options Comparison: Monday.com vs Trello
| Support option | monday.com | Trello |
|---|---|---|
| Live chat | The linked contact page points users to monday.com support, but does not clearly promise live chat as a standard channel. | The contact page directs users to Trello’s support resources and contact route; it does not list live chat. |
| Phone support | Phone support is not listed on the linked page. | Phone support is not listed on the linked page. |
| Documentation | The monday.com Help Center provides support articles and guidance. | Trello’s contact page points users toward its support resources, including help documentation. |
| Webinars, tutorials and other resources | monday.com also offers learning resources such as tutorials and webinars; these are separate from the contact route shown on the page. | Trello offers self-service learning materials, including guides and tutorials, alongside its support resources. |
| Overall | The page emphasizes contacting the support team and using the Help Center; it does not advertise phone support or clearly specify live chat. | The page emphasizes self-service support and contacting Trello support; it does not advertise phone support or live chat. |
Unique Features of Monday.com Vs Trello
| Brand | Uncommon feature | Added value | Why it may be a deciding factor |
|---|---|---|---|
| monday.com | Highly configurable boards — boards can be tailored with different column types and views, rather than relying on a fixed task format. monday.com features | Teams can track work alongside relevant details such as owners, status, dates, numbers, or other structured information. | A good fit when several teams need a shared platform but have different workflows—or when a simple task list is too limited. |
| monday.com | Workload and capacity views | Helps managers see how work is distributed across people and spot potential overloads. | Useful for teams that need to plan staffing and balance assignments, not just track whether tasks are complete. |
| monday.com | Cross-board dashboards | Brings information from multiple boards into a consolidated view. | Valuable when projects or departments maintain separate boards but leaders need an overview without manually combining updates. |
| monday.com | No-code automations and integrations | Automates routine actions and connects work with other tools, reducing manual updates. | A deciding factor for teams with recurring processes or many handoffs—especially if they want to streamline them without building custom software. |
| Trello | Inbox and Planner | Inbox provides a place to capture tasks from different sources; Planner connects Trello cards with calendar planning. Trello features | Helpful for people who need to collect incoming work quickly and then fit it into a schedule, rather than only organizing tasks after they reach a board. |
| Trello | Power-Ups | Adds integrations and extra capabilities to boards, so teams can extend Trello without changing their basic board-and-card workflow. | A strong choice for teams that want a lightweight tool but need selected add-ons for their specific process. |
| Trello | Built-in Butler automation | Automates board actions—such as moving cards or applying routine updates—using rules and commands. | Particularly appealing to teams that want simple, board-level automation without adopting a more complex project-management setup. |
Feature availability can vary by plan. monday.com stands out for configurable workflows, capacity planning, and reporting across boards; Trello stands out for quick task capture, calendar planning, and extending a simple board workflow with Power-Ups.
Most frequently asked questions about Monday.com vs Trello
Which is easier to use: Trello or Monday.com?
Trello is generally seen as easier to learn: its boards, lists, and cards make task tracking feel straightforward, especially for individuals and small teams. Reviewers often describe Monday.com as approachable too, but note that its broader feature set and customization can take more time to configure. In short, Trello favors quick, simple setup; Monday.com offers more options to learn and manage.
Which tool is better for managing complex projects?
Monday.com is usually the stronger fit for projects with multiple stages, owners, dependencies, and reporting needs. Review feedback often praises its customizable boards and project views for bringing more of that work into one place. Trello can handle complex work with add-ons and automation, but reviewers commonly say that keeping a large or highly structured workflow organized may require extra conventions or integrations.
How do Trello and Monday.com compare for visual task management?
Both are visual, but they emphasize different approaches. Trello’s Kanban-style boards and cards are often praised for being immediately understandable. Monday.com supports boards as well as views such as timelines, calendars, and workload displays, which reviewers value when they need to see the same work in different ways. Choose Trello for a focused board experience and Monday.com for more ways to visualize work.
Which offers better customization?
Monday.com generally offers deeper built-in customization, including configurable columns, statuses, and workflows. Reviewers appreciate the flexibility, while some also point out that setting up a board to match a team’s process can take time. Trello is simpler to shape around a workflow, with Power-Ups and automation adding capabilities, but reviewers often find its core structure less configurable than Monday.com’s.
Which tool has better automation?
Both provide workflow automation. Trello’s Butler is often described in reviews as useful for automating routine board actions, such as moving cards or setting due dates. Monday.com offers automation recipes tied to board workflows, which reviewers find helpful for coordinating updates and handoffs. The right choice depends on the workflow: Trello suits straightforward board rules, while Monday.com may be more convenient for automations across a more structured project setup. Availability and limits can vary by plan.
Which is better for team collaboration?
Both support shared work, comments, and task ownership. Trello reviewers often like how easily teammates can follow a card’s discussion and status. Monday.com reviewers tend to value its broader project context, including ownership, status, and progress information displayed together. For lightweight collaboration around cards, Trello is a natural fit; for coordinating work across a larger team or several project stages, Monday.com may provide more structure.
Which has better integrations?
Both connect with popular workplace tools, though the available integrations and capabilities depend on the app and subscription. Trello uses Power-Ups to extend boards, and reviewers often appreciate being able to add functionality as needed. Monday.com provides integrations as part of a broader work-management setup, which reviewers may find useful when connecting project tracking with other team processes. Compare the specific apps your team relies on, rather than assuming one has every integration you need.
Which is more affordable?
There is no universal winner because pricing depends on team size, billing frequency, plan, and required features. Trello is often considered an economical starting point for teams that only need basic boards, while Monday.com reviewers may see greater value when they use its advanced views, automation, and reporting. Check current plan limits and paid-feature requirements before comparing headline prices; pricing and packaging can change.
Which tool is better for reporting and tracking progress?
Monday.com is generally the better fit when teams want project-level visibility through dashboards, multiple views, or workload tracking, subject to plan availability. Trello provides useful visibility into cards and board progress, but reviewers commonly describe its reporting as less comprehensive without extensions or external tools. If regular status reporting is central to your process, test the reports and dashboards available in the plans you are considering.
Should a small team choose Trello or Monday.com?
For a small team that wants a quick, low-friction way to organize tasks, Trello is often the simpler choice; reviewers commonly praise its ease of use and clear board-and-card model. Monday.com may be a better choice if the team needs structured processes, multiple project views, or room to manage more complex work as it grows. A practical test is to set up one real project in each tool and compare the effort required to keep it current.
