Monday.com vs. Todoist
Monday.com and Todoist are popular task management tools, but they serve different needs. Monday.com is designed for teams managing projects and customizable workflows, while Todoist focuses on simple task lists, priorities, and personal or lightweight team planning. Users often compare them to find the right balance between collaboration, structure, and ease of use.
This comparison looks at their features, pricing, usability, integrations, and collaboration options to help you choose the tool that best fits your work style and needs.
Monday.com VS Todoist: Which tool is the most popular?
| Tool | Reviews | Average rating | Positive | Neutral | Negative | Popularity summary |
|---|---|---|---|---|---|---|
| Monday.com | 298 | 3.96/5 | 225 | 16 | 57 | Most popular, with far more reviews and the higher average rating. |
| Todoist | 13 | 3.46/5 | 7 | 2 | 4 | Least popular, with fewer reviews and the lower average rating. |
Monday.com leads on both review volume and average user rating. Todoist has the smaller review sample and lower average rating.
Monday.com and Todoist: Quick Comparison Overview
| Category | Ahrefs | Semrush |
|---|---|---|
| Primary features | SEO research tools for backlink analysis, keyword research, site audits, rank tracking, and content research. | Broader digital-marketing suite covering SEO, competitor research, site audits, rank tracking, content marketing, local SEO, PPC, and social media. |
| Target audience | SEO specialists, content teams, and agencies focused on organic search and link building. | In-house marketing teams, agencies, and businesses managing several digital-marketing channels. |
| Main advantages | Strong backlink and competitor research, with a focused toolkit for finding SEO and content opportunities. | Wider range of marketing tools in one platform, especially useful for combining SEO with paid, local, and social campaigns. |
| Core value proposition | Make organic-search research and link-building workflows more effective. | Manage and measure a broader digital-marketing program from one platform. |
| Ideal use cases | Analyzing competitors’ backlinks, researching keywords and content gaps, auditing a site, and tracking organic rankings. | Coordinating SEO with PPC, local visibility, content, and social efforts; conducting cross-channel competitor research. |
Sources: Ahrefs features · Semrush features
Feature availability varies by plan and may change.
Most liked vs most disliked features of Monday.com and Todoist
| Platform | Overall user sentiment | Most appreciated | Main concerns |
|---|---|---|---|
| Monday.com | Generally positive among users who value visual, customizable project management and team collaboration. Some find it too complex or costly, particularly for smaller teams. | Intuitive onboarding, customizable workflows and dashboards, clear progress tracking, team collaboration, and time-saving automations. | A steep learning curve, rising costs, a limited free plan, occasional sluggish performance—especially on mobile—and gaps in some advanced features and integrations. |
| Todoist | Generally positive among users seeking a fast, straightforward task manager. Frustration centers on bugs, paid feature limits, and some performance issues. | Quick task entry, an easy-to-use interface, flexible tasks and projects, cross-device syncing, integrations, and responsive support. | Reminder bugs and other interruptions, dissatisfaction with how some ongoing issues are handled, important features behind a paywall, and performance drawbacks compared with alternatives. |
Key Features of Monday.com vs Todoist
Task management features
| Feature | monday.com | Todoist |
|---|---|---|
| Organizing work | Customizable boards let teams track tasks with columns for owners, statuses, dates, priorities, and other details. This makes it easier to shape a workflow around a team’s process. | Projects, sections, and tasks organize work into manageable levels. This suits people who want a clear, lightweight structure for personal or shared to-dos. |
| Ways to view tasks | Offers visual views such as Kanban, Timeline/Gantt, and Calendar (availability can depend on plan). Teams can switch perspectives to plan schedules, monitor progress, or spot bottlenecks. | Offers list and board views, with calendar planning options depending on the plan. These let users choose between a straightforward checklist and a more visual workflow. |
| Planning and prioritizing | Boards can show task owners, deadlines, status, and other custom fields. Workload views can help managers see how work is distributed and identify capacity issues. | Due dates, priorities, labels, and filters help users decide what to do next and find tasks by context, urgency, or project. |
| Recurring and quick-entry tasks | Tasks can be added and managed within boards, with workflows tailored to a team’s needs. | Quick Add and natural-language date entry make it fast to capture tasks and set deadlines. Recurring due dates are useful for routines and repeatable work. |
| Automation | No-code automations can handle routine actions—for example, notifying someone when a status changes or moving work along when a date arrives. This can reduce manual follow-up. | Recurring dates and integrations help streamline routine task handling. Todoist’s emphasis is generally on quickly capturing and organizing tasks rather than building complex, multi-step workflows. |
| Teamwork | Assign tasks, track ownership and status, and bring work into shared boards. This gives teams a common place to coordinate projects. | Shared projects let people assign tasks and collaborate on group to-dos while keeping the interface focused on the task list. |
| Reporting and overview | Dashboards can combine information from boards, giving teams a higher-level view of progress and workload. | Filters provide personalized views of tasks, such as work due soon or tasks with a particular label. This is more about finding and acting on tasks than portfolio-level reporting. |
| Connections to other tools | Integrations connect boards with other work apps, helping teams bring updates and processes together. | Integrations connect Todoist with calendars and other apps, making it easier to fit tasks into an existing personal workflow. |
What stands out about each
- monday.com: Its strength is flexibility for teams. Custom boards, multiple project views, automations, and dashboards make it suited to coordinating more structured or cross-functional work.
- Todoist: Its strength is fast, simple task capture and personal organization. Quick Add, natural-language dates, recurring tasks, priorities, and filters make it easy to maintain a focused to-do list.
Feature availability can vary by plan. Sources: monday.com features and Todoist features.
Monday.com vs Todoist Pricing Comparison
Subscription pricing
Prices are in USD. Annual prices are monthly equivalents billed annually; monthly prices are billed month to month. monday.com paid-plan pricing is per seat, typically with a three-seat minimum. monday.com pricing · Todoist pricing
| Brand and tier | Monthly billing | Annual billing | Main differences |
|---|---|---|---|
| monday.com — Free | $0 | $0 | For up to 2 seats. Includes up to 3 boards, basic work-management features, templates and a limited activity log. |
| monday.com — Basic | $12 per seat/month | $9 per seat/month | Adds unlimited items, unlimited free viewers, 5 GB of file storage and prioritized customer support. Dashboards can combine data from 1 board. |
| monday.com — Standard | $14 per seat/month | $12 per seat/month | Adds timeline and Gantt views, calendar view, guest access, integrations and automations. Dashboards can combine up to 5 boards. |
| monday.com — Pro | $24 per seat/month | $19 per seat/month | Adds private boards, chart view, time tracking, formula and dependency columns, plus higher automation and integration limits. Dashboards can combine up to 10 boards. |
| monday.com — Enterprise | Custom quote | Custom quote | For larger organizations, with advanced reporting, governance and permissions, enterprise-scale automations and integrations, and higher support and security options. |
| Todoist — Beginner (Free) | $0 | $0 | Core task management with limits on personal projects, collaborators per project, filter views and activity history. |
| Todoist — Pro | $5 per user/month | $4 per user/month | Raises project and filter limits; adds features such as reminders, calendar layout and longer-term task management tools. |
| Todoist — Business | $8 per user/month | $6 per user/month | Includes Pro features plus team-oriented tools, such as a shared team workspace, team projects, administrative controls and centralized billing. |
Trials and discounts
| Brand | Trial or discount |
|---|---|
| monday.com | Offers a 14-day trial of paid-plan features. The free plan is also available without a time limit. Annual billing lowers the listed per-seat monthly equivalent compared with monthly billing. |
| Todoist | Offers free trials for paid plans; trial length can depend on the plan. Annual billing reduces the monthly equivalent: Pro is $4 rather than $5 per user, and Business is $6 rather than $8 per user. |
Prices and plan limits may vary by region or change over time; check each pricing page for the terms shown at checkout.
Support Options Comparison: Monday.com vs Todoist
| Support option | monday.com | Todoist |
|---|---|---|
| Live chat | The contact-support page provides a way to contact the support team, but does not clearly specify live-chat availability or hours. | The Help Center directs users to its support resources; it does not advertise live chat. |
| Phone support | No phone-support option is listed on the linked page. | No phone-support option is listed on the linked page. |
| Documentation | The Help Center offers self-serve support materials alongside the contact route. | The Help Center is the main self-serve resource, with searchable help articles organized by topic. |
| Additional resources | monday.com also offers learning resources such as monday Academy, tutorials, and webinars. | The linked page focuses on help articles and support. It does not list webinars or a structured tutorial program. |
Overall: Both services direct users toward online support and documentation rather than phone support. monday.com lists a broader range of learning resources; neither linked page clearly promises live-agent chat.
Unique Features of Monday.com Vs Todoist
| Brand | Feature that stands out in task management | Added value and why it may decide the choice |
|---|---|---|
| monday.com | Dashboards that bring information from multiple boards together. | Teams can monitor work across projects without manually compiling separate task lists. This is useful when managers need a shared view of progress and bottlenecks across teams or initiatives. |
| monday.com | Workload and resource-planning features. | Planning can account for who has capacity, not just what tasks are due. This can be a deciding factor for teams that regularly rebalance assignments or need to avoid overloading individuals. |
| monday.com | Configurable workflows with no-code automations. | Teams can adapt boards and automate routine handoffs or updates without building a custom system. That can reduce repetitive administration, especially when work follows a consistent process. |
| Todoist | Quick Add with natural-language task entry. | Users can capture a task and its timing in a single entry, rather than filling out multiple fields. It is especially valuable for people who need to record tasks quickly as they come up. |
| Todoist | Todoist Karma productivity tracking. | Karma turns completed tasks and consistency into a visible progress measure. This may appeal to individuals who find streaks or feedback motivating—an approach less common than standard task lists. |
| Todoist | Custom filters for creating task views. | Users can shape a view around the tasks they need to see, rather than relying only on a project’s default list. This can make Todoist a better fit for people managing tasks across several projects or priorities. |
These features are not exclusive to either product, and more advanced task platforms may offer similar capabilities. Their distinction is in emphasis: monday.com is geared toward coordinating structured work across teams, while Todoist focuses on fast personal task capture and everyday follow-through.
Most frequently asked questions about Monday.com vs Todoist
Which is better for simple personal task management: Todoist or monday.com?
Todoist is usually the better fit for personal to-do lists and lightweight planning. Reviewers commonly praise its quick task capture, clear interface, and ability to organize work without much setup. monday.com can handle personal tasks too, but its customizable boards and work-management features may feel excessive if you mainly need a straightforward list.
Which tool is easier to learn and use?
Review feedback tends to favor Todoist for ease of use: people often describe it as intuitive and quick to get started with. monday.com is also considered approachable, but reviewers note that learning its boards, columns, views, and workflow options takes more time—especially when a team builds a highly customized setup.
Which is better for team collaboration?
monday.com is generally stronger for coordinating team projects. Reviewers value its shared boards, status tracking, ownership fields, and visibility into who is doing what. Todoist supports shared projects and task assignments, but feedback suggests it works best for smaller or simpler collaborations rather than complex team workflows.
Which tool offers more customization and project views?
monday.com offers substantially more customization. Reviewers often highlight the ability to shape boards around a team’s process and switch among views such as Kanban, timeline, calendar, and Gantt, depending on the plan. Todoist offers useful organization through projects, sections, labels, filters, and board-style layouts, but it is intentionally more streamlined.
Which is better for recurring tasks and staying organized day to day?
Todoist is a strong choice for recurring personal and routine tasks. Reviewers frequently appreciate its natural-language task entry, reminders, recurring schedules, labels, and filters for keeping daily work manageable. monday.com can manage recurring work too, but reviewers generally see it as more suited to tracking repeatable team processes than maintaining a simple personal routine.
Which has stronger automation features?
monday.com is the more capable option for team workflow automation. Reviewers value being able to automate actions such as status changes, notifications, and assignments, though they note that setup and plan limits can matter. Todoist focuses more on fast task entry and personal productivity; its automation capabilities are comparatively limited.
Which tool integrates better with other apps?
Both connect with common productivity tools, but monday.com is often favored for broader business workflows and integrations across team software. Todoist reviewers tend to value its connections to calendars, email, and personal productivity tools. The better choice depends on whether you need to link an individual task list or coordinate work across a larger software stack.
Which is better for mobile use and managing tasks on the go?
Todoist is often praised in user reviews for making task capture and everyday list management convenient on mobile. monday.com also offers mobile access to boards and updates, but reviewers commonly find detailed project work easier on a desktop, where its many fields and views are easier to navigate.
Which tool is more cost-effective?
Value depends on how much of each product you use. Reviewers tend to see Todoist as good value when the need is personal or lightweight task management. monday.com can justify its cost for teams that rely on its project views, automations, and collaboration features, but some reviewers flag that costs and plan limits deserve attention as usage or team size grows. Check current plan details before deciding.
Should I choose Todoist or monday.com overall?
Choose Todoist if you want a clean, low-friction task manager for personal work, routines, or straightforward shared lists. Choose monday.com if you need a customizable system for team projects, cross-functional visibility, and repeatable workflows. This reflects recurring themes in user reviews: Todoist is commonly praised for simplicity, while monday.com is valued for flexibility and team-level control. These are qualitative review themes, paraphrased rather than verbatim quotes.
