Top Trello Alternatives & Competitors based on 734 Reviews
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Free plan available. Paid plans: Standard at about $5/user/month, Premium at $10/user/month, and Enterprise starting around $17.50/user/month, generally with annual billing. |
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Free plan available. Team is about $20/user/month and Business about $45/user/month with annual billing; Enterprise Scale pricing is custom. |
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Offers a per-user Basecamp plan at about $15/user/month and a Pro Unlimited plan at about $299/month billed annually (or about $349 month-to-month). |
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Free Forever plan available. Unlimited is about $7/user/month and Business about $12/user/month with annual billing; Enterprise pricing is custom. AI may cost extra. |
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Free plan available for small teams. Paid tiers are Basic at about $9/seat/month, Standard at $12, and Pro at $19 with annual billing; Enterprise pricing is custom. |
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Free plan available. Plus is about $10/member/month and Business about $20/member/month on monthly billing, with lower annual rates; Enterprise pricing is custom. |
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Pro is about $9/member/month and Business about $19/member/month with annual billing. Enterprise pricing is custom; a free trial may be available. |
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Beginner plan is free. Pro is about $5/month or $4/month billed annually; Business is about $8/user/month or $6/user/month billed annually. |
Compare your brand to your competitors
Why should you be looking for a Trello alternative?
Users may seek Trello alternatives for more specialized features, a simpler workflow, lower costs, or stronger support. This guide compares Airtable, Asana, Basecamp, ClickUp, Microsoft To Do, Monday.com, Notion, Smartsheet, and Todoist, examining their features, pricing, and ideal users to help you find the right fit.
Quick Overview of Top Trello Competitors
- Airtable — Flexible database Trello Alternative: Combines task tracking with relational databases, custom views, and automations, making it useful for teams managing structured information alongside projects.
- Asana — Trello Alternative for project planning: Adds features such as task dependencies, workload views, and goals to help teams coordinate larger projects and track progress.
- Basecamp — Trello Competitor for team communication: Brings to-do lists together with message boards, schedules, file sharing, and group chat in one workspace.
- ClickUp — All-in-one Trello Alternative: Offers tasks, documents, goals, dashboards, and multiple project views in a highly configurable platform.
- Microsoft To Do — Simple Trello Alternative for personal tasks: Focuses on individual to-do lists, reminders, and daily planning, with integration into Microsoft 365.
- Monday.com — Visual Trello Competitor for customizable workflows: Provides configurable boards, automations, dashboards, and multiple ways to view and track work.
- Notion — Trello Alternative for docs and tasks: Combines project boards with documents, wikis, and databases, letting teams keep project information and work in one place.
- Smartsheet — Spreadsheet-style Trello Alternative: Uses a familiar grid interface and supports Gantt charts, reporting, and automation for projects that need structured tracking.
- Todoist — Lightweight Trello Alternative for to-do lists: Emphasizes quick task capture, recurring due dates, priorities, and natural-language scheduling for personal tasks and smaller projects.
Trello Alternatives: Feature by Feature Comparison
| Product and feature page | Key features | How it compares with Trello | Standout benefits for users |
|---|---|---|---|
| Airtable | • Customizable databases with linked records and structured fields • Grid, Kanban, calendar, gallery, timeline and other views • Forms, interfaces, automations and integrations • Reporting and tools for building custom workflows |
Trello organizes work mainly as cards on boards. Airtable can show records as Kanban cards, but also lets teams relate records across tables, define field types and build more database-like workflows. | Useful when work depends on structured information—not just task status. Teams can connect projects, people, assets or requests, then create tailored interfaces and forms for different users. |
| Asana | • Tasks, subtasks, projects and multiple project views • Dependencies, milestones, forms and rules-based automation • Goals, portfolios, workload and project reporting • Collaboration features for updates and approvals |
Trello is a straightforward visual board tool. Asana adds more ways to coordinate work across projects, track dependencies and report on progress across a team or portfolio. | Helps managers see how projects relate, identify workload issues and monitor progress against goals. Dependencies and milestones are especially useful when a task’s timing affects other work. |
| Basecamp | • To-do lists, schedules, message boards and group chat • Shared files and documents • Automatic check-ins and project updates • Hill Charts for showing how work is progressing |
Trello keeps discussion and planning centered on cards and boards. Basecamp brings project communication, files, schedules and to-dos into a shared project space, reducing the need to assemble those pieces from separate tools. | A practical fit for teams that want project discussions and updates alongside their task lists. Automatic check-ins can gather recurring updates without managers having to chase everyone individually. |
| ClickUp | • Tasks with custom fields, statuses, subtasks and dependencies • Docs, whiteboards, goals, dashboards and chat • Multiple views, including lists, boards, calendars and timelines • Automations, time tracking, integrations and AI features |
Trello is centered on cards and boards, with additional functionality available through Power-Ups. ClickUp offers a wider set of work-management tools in one platform, with more options for configuring tasks and views. | Useful for teams looking to bring task management, documentation, reporting and collaboration into one workspace. Its flexibility can support varied workflows, though teams may need time to configure it. |
| Microsoft To Do | • Personal task lists with steps, due dates and reminders • “My Day” for choosing a daily focus • Shared lists and task suggestions • Integration with Outlook, including tasks from flagged emails |
Trello is designed around shared visual boards and team workflows. Microsoft To Do is more focused on individual task lists and daily planning; it does not offer Trello’s board-centered workflow as its main experience. | A good option for people who want a simple personal task manager, especially if they already use Outlook. Turning flagged emails into tasks can help users capture follow-up work without re-entering it manually. |
| monday.com | • Configurable boards with columns for different kinds of information • Multiple views, such as Kanban, calendar and timeline • Dashboards, forms, automations and integrations • Workload and progress-tracking features |
Like Trello, monday.com supports visual boards and status-based workflows. It provides more options for shaping board data, creating cross-project dashboards and automating work between steps. | Teams can tailor boards to processes such as project delivery, requests or operations. Dashboards help users summarize information across boards, while forms can feed new work directly into a workflow. |
| Notion | • Pages for documentation, notes and team knowledge • Databases that can be displayed as boards, tables, calendars and timelines • Templates, connected databases and project-planning tools • AI features for working with information in the workspace |
Trello keeps most project information in cards and board descriptions. Notion combines task tracking with documents and knowledge pages, so teams can keep project plans and reference material together. | Particularly useful when tasks need substantial context—such as briefs, meeting notes or internal guidance. Database views make it possible to adapt the same information to different needs, though users may need to build their own structure. |
| Smartsheet | • Spreadsheet-style grids, plus card, calendar and Gantt views • Forms, reports, dashboards and automated workflows • Tools for project tracking, resource planning and collaboration • Integrations and administrative features for larger organizations |
Trello offers an approachable card-and-board workflow. Smartsheet’s grid, formulas and project-planning tools are better suited to users who want spreadsheet-like control, structured reporting or more formal project schedules. | Teams can work with familiar rows and columns while tracking dependencies, dates and project status. Reports and dashboards make it easier to summarize work across sheets for stakeholders. |
| Todoist | • Quick task capture, including natural-language date entry • Projects, sections, labels, priorities and filters • Recurring tasks, reminders and task views • Shared projects, comments and productivity tracking |
Trello is stronger for visual team workflows built around movable cards. Todoist is more focused on quickly capturing and organizing personal or shared to-dos, including recurring tasks and filtered lists. | Useful for people who want to add tasks quickly, set repeat schedules and sort work by priority or context. Natural-language entry can make date-setting faster than filling in task details manually. |
Feature availability can vary by plan. Trello also offers additional capabilities through Power-Ups and plan-dependent views.
Compare your brand to your competitors
Integration Capabilities for each Trello competitor
| Alternative | Supported Integrations | Compatibility Notes |
|---|---|---|
| Airtable | Slack, Google Drive, Dropbox, Gmail, Outlook, Microsoft Teams, Salesforce, Jira, GitHub, Zapier, Make | Shares many of Trello’s common work-tool connections, including Slack, cloud storage and Jira. Airtable also connects to data and CRM tools such as Salesforce; some connections are provided through automation platforms. |
| Asana | Slack, Microsoft Teams, Google Workspace, Gmail, Outlook, Zoom, Salesforce, Jira, GitHub, Miro, Zapier | Broad overlap with Trello’s collaboration and development integrations. Asana also offers connections to enterprise tools such as Salesforce and business-intelligence platforms. |
| Basecamp | Google Drive, Dropbox, Slack, Zapier, Make, Everhour, Ganttify, TaskClone | Compared with Trello’s Power-Ups, Basecamp’s listed options lean more on add-ons and automation services. Confirm whether a connection is direct or requires a third-party service. |
| ClickUp | Slack, Microsoft Teams, Google Drive, Dropbox, OneDrive, Google Calendar, Outlook, GitHub, GitLab, Bitbucket, Jira, Zoom, Miro, Zapier, Make | Overlaps with Trello on major collaboration, storage and developer tools. ClickUp also supports several code-hosting services and offers a broad set of automation connections. |
| Microsoft To Do | Outlook Tasks, Microsoft Planner, Microsoft 365; Power Automate for workflow connections | More focused on Microsoft’s ecosystem than Trello’s wider app marketplace. Outlook task syncing and Planner task access are the key connections; other workflows may require Power Automate. |
| monday.com | Slack, Microsoft Teams, Gmail, Outlook, Google Drive, Dropbox, Zoom, Jira, GitHub, Salesforce, HubSpot, Zapier, Make | Similar to Trello for common team and development tools, with additional CRM and sales-platform integrations. Some integrations and automation actions may depend on plan limits. |
| Notion | Slack, Google Drive, Google Calendar, Microsoft Teams, OneDrive, Jira, GitHub, Figma, Zapier, Make | Shares several popular connections with Trello, especially Slack, Jira and cloud storage. Notion’s integrations often bring linked or embedded information into a workspace rather than acting like Trello Power-Ups. |
| Smartsheet | Microsoft 365, Google Workspace, Slack, Microsoft Teams, Jira, Salesforce, ServiceNow, Tableau, Power BI, DocuSign, Zapier, Workato | Overlaps with Trello on collaboration and Jira, but its integration offering is especially oriented toward enterprise systems, reporting and workflow automation. |
| Todoist | Google Calendar, Gmail, Outlook, Slack, Alexa, IFTTT, Zapier, Make | Has fewer project-platform connections than Trello, but connects well with calendars, email and personal productivity services. Some additional workflows rely on automation platforms. |
Integrations can vary by plan, region and whether they’re native, marketplace add-ons or third-party automations.
Pros and Cons of each Trello Alternative
| Alternative | Pros compared with Trello | Cons compared with Trello |
|---|---|---|
| Airtable | Better for work organized around structured records: linked tables, forms, and multiple views make it useful for content calendars, inventories, and lightweight operational databases. | Requires more schema and workflow setup; can feel less straightforward than Trello for simple card-based task tracking. |
| Asana | Stronger for coordinating larger projects with task dependencies, timelines, goals, and cross-project tracking. Offers board views as well as list and timeline views. | More project-management structure to configure and maintain; can be more than needed for a small team that mainly wants a shared board. |
| Basecamp | Combines to-dos with team discussions, schedules, files, and client communication, keeping project information together without assembling as many separate tools. | Less suited to highly customized workflows, complex dependencies, or detailed reporting; offers less board and view flexibility than Trello. |
| ClickUp | Covers a wider range of work in one tool, including tasks, docs, goals, time tracking, and multiple project views. Its custom fields and hierarchy can support more complex workflows. | The breadth of settings and features can take more time to learn and administer than Trello’s simpler board model. |
| Microsoft To Do | Well suited to personal task lists, reminders, recurring tasks, and day planning; integrates with Microsoft 365 tasks and Outlook workflows. | Not a like-for-like choice for team project boards: it lacks Trello-style visual workflow management and is limited for coordinating complex shared projects. |
| Monday.com | Offers configurable boards, dashboards, automations, and timeline or workload views for coordinating work across teams and projects. | Often needs more setup than Trello, and advanced capabilities may depend on the subscription plan. Its structured workspaces can be unnecessary for simple task boards. |
| Notion | Combines project tracking with documents and knowledge bases. Its databases can connect tasks to notes, plans, and other team information, with several ways to view the work. | Requires more design and maintenance to create a consistent task workflow. Teams seeking ready-made project-management controls may find it less purpose-built than Trello. |
| Smartsheet | Suits spreadsheet-oriented planning and larger projects, with capabilities such as Gantt-style timelines, dependencies, reporting, and automation. | More setup and familiarity with structured sheets may be needed; it is less immediately card-centered than Trello for quick visual task tracking. |
| Todoist | Strong for fast personal task capture, due dates, recurring tasks, reminders, and filtered task lists. It can be simpler than Trello when the main need is managing individual to-dos. | Less capable for team workflows that depend on shared visual boards, custom project fields, or broader project reporting. |
Availability of advanced features varies by product and plan.
Trello vs Competitors: Traffic & Marketing Comparison
Traffic comparison: Asana leads the brands with reported traffic: its latest figure is about 10.0M (Aug 2026), well ahead of Smartsheet’s latest 5.35M (Mar 2026). Among brands with August 2026 data, ClickUp recorded 1.80M and Trello 1.57M, the lower figure. Monday.com and Notion’s latest records are older. Airtable, Basecamp, Microsoft To Do, and Todoist have no traffic data, so they can’t be compared reliably.
Top-performing keywords: The supplied keyword data lists all reported terms at position #1, but gives no search volumes or keyword-level traffic, so their traffic contribution can’t be confirmed. Basecamp and Asana stand out for construction-related terms; Airtable for workflows and business software; Monday.com and Notion for AI; and Smartsheet for branded terms. ClickUp has one listed construction term. Trello, Microsoft To Do, and Todoist have no listed rankings.
Visibility and reach: Asana has the strongest measured reach by organic traffic in its latest record. Smartsheet also shows substantial traffic, while ClickUp and Trello are lower in the shared August 2026 comparison. Keyword breadth is strongest in the reported lists for Airtable and Basecamp, with niche strength in construction (Asana/Basecamp), AI (Notion/Monday.com), and branded searches (Smartsheet). Missing data for four brands limits the overall ranking.
Compare your brand to your competitors
Other “Trello” Alternatives & Competitors that you can find for free
| Competitor | Key features | Notable trend | Value proposition |
|---|---|---|---|
| Jira | Kanban and Scrum boards, issue tracking, sprint planning, customizable workflows, integrations | Moving beyond software development into broader business and service workflows | Detailed control and reporting for teams managing complex projects |
| Wrike | Custom workflows, Gantt charts, workload views, proofing and approvals, automation | Emphasis on cross-team coordination and AI-assisted work management | Connects project planning, collaboration, and approvals in one platform |
| Linear | Issues, cycles, roadmaps, triage, keyboard-driven workflows, integrations | Streamlined, product-focused project tracking with an emphasis on speed | Helps product and engineering teams manage work with minimal overhead |
| Teamwork.com | Task boards, time tracking, resource planning, milestones, client access | Strong focus on project delivery and client-service workflows | Gives agencies and service teams tools to manage projects, budgets, and client work |
| MeisterTask | Kanban boards, task automation, checklists, timelines, integrations | Visual task management with increasingly automated workflows | Offers an approachable, customizable board-based alternative for teams that want simplicity without losing structure |
Frequently Asked Questions
What is Trello, and what is it used for?
Trello is a visual project-management tool built around boards, lists, and cards. People use it to organize tasks, track work through stages, collaborate with teammates, and manage personal projects.
Is Trello free to use?
Trello offers a free plan with core features, though limits and available capabilities vary by plan and may change. Check Trello’s current plan details to see whether its collaboration, automation, and storage options fit your needs.
What are the best alternatives to Trello?
Popular alternatives include Asana, monday.com, ClickUp, Jira, and Notion. Asana and monday.com offer broader project-management features, ClickUp combines tasks with documents and other tools, Jira is suited to software teams, and Notion blends project tracking with notes and knowledge management.
How does Trello compare with Asana and monday.com?
Trello is known for its simple Kanban-style boards and ease of use. Asana provides more structured task management and project views, while monday.com offers customizable workflows and dashboards. The best fit depends on how much structure, reporting, and customization your team needs.
Is Trello or Jira better for software development teams?
Trello can work well for lightweight development workflows, especially teams that prefer a visual board. Jira offers more specialized features for software development, such as issue tracking, sprint planning, and release workflows, making it a stronger choice for teams with complex development processes.
Can Trello integrate with other apps?
Yes. Trello connects with a range of third-party apps and services through integrations called Power-Ups, as well as automation and other available integrations. The specific options depend on the apps you use and your Trello plan.
Can you move a project from Trello to another tool?
Usually. Many project-management tools support importing Trello boards or offer migration options, though the details preserved can vary. Before switching, check whether cards, lists, labels, attachments, comments, and member assignments transfer as expected.
