Trello vs. Monday.com
Trello and Monday.com help individuals and teams organize tasks, track progress, and collaborate. Trello is known for its simple, visual kanban boards, while Monday.com offers a more customizable work-management platform with multiple project views and workflow tools.
Users often compare them to find the right balance of simplicity, flexibility, and cost. This comparison looks at key factors—including features, pricing, ease of use, integrations, and suitability for different team sizes—to help you choose.
Trello VS Monday.com: Which tool is the most popular?
| Tool | Reviews | Average rating | Positive reviews | Popularity summary |
|---|---|---|---|---|
| Monday.com | 298 | 3.96/5 | 225 (75.5%) | Most popular, with the most reviews and the higher average rating. |
| Trello | 42 | 3.43/5 | 25 (59.5%) | Least popular by both review volume and average rating. |
Trello and Monday.com: Quick Comparison Overview
| Category | Ahrefs | Semrush |
|---|---|---|
| Primary features | SEO research tools for backlink analysis, keyword research, site audits, rank tracking, and content research. | Broader digital-marketing suite covering SEO, competitor research, site audits, rank tracking, content marketing, local SEO, PPC, and social media. |
| Target audience | SEO specialists, content teams, and agencies focused on organic search and link building. | In-house marketing teams, agencies, and businesses managing several digital-marketing channels. |
| Main advantages | Strong backlink and competitor research, with a focused toolkit for finding SEO and content opportunities. | Wider range of marketing tools in one platform, especially useful for combining SEO with paid, local, and social campaigns. |
| Core value proposition | Make organic-search research and link-building workflows more effective. | Manage and measure a broader digital-marketing program from one platform. |
| Ideal use cases | Analyzing competitors’ backlinks, researching keywords and content gaps, auditing a site, and tracking organic rankings. | Coordinating SEO with PPC, local visibility, content, and social efforts; conducting cross-channel competitor research. |
Sources: Ahrefs features · Semrush features
Feature availability varies by plan and may change.
Most liked vs most disliked features of Trello and Monday.com
| Platform | Overall user sentiment | What users value | Common concerns |
|---|---|---|---|
| Trello | Generally positive, especially among individuals and small teams looking for simple, visual task management. | Boards and cards make work easy to organize; users like the flexible labels, due dates, and collaboration tools. The free plan is considered generous, and ongoing updates are appreciated. | The Atlassian login can be inconvenient, and automation is limited on the free plan. Some users find Trello short on advanced tools for larger teams and raise concerns about data privacy. |
| Monday.com | Generally positive for teams seeking customizable workflows and clear project tracking, though users note a steeper learning curve and higher costs. | Users praise its intuitive interface, customizable dashboards and statuses, visual progress tracking, team collaboration, and time-saving automations. | Its many features can feel overwhelming, while pricing may be difficult for smaller teams. Users also report occasional slowness, limitations in the free plan, and gaps in dependencies and integrations. |
Key Features of Trello vs Monday.com
Trello
Trello is built around visual boards, making it especially suited to organizing work as a sequence of tasks or workflow stages.
| Feature | How it benefits users | Trello’s distinctive angle |
|---|---|---|
| Boards, lists, and cards | Organize projects into boards, workflow stages into lists, and individual tasks into cards. Cards can hold details such as checklists, due dates, attachments, and comments. | A simple, visual Kanban-style structure that’s easy to understand and adapt. |
| Board views | Switch how work is displayed—for example, as a calendar or timeline—to see schedules and deadlines from a different perspective. | Keeps the familiar board at the center while offering alternate views when needed. |
| Automation with Butler | Automate routine actions, such as moving cards or assigning tasks, to reduce repetitive work. | Built-in, no-code automation is designed around Trello’s cards and boards. |
| Power-Ups and integrations | Connect boards to other tools or add capabilities to a workflow. | Power-Ups let teams extend boards with add-ons rather than changing their basic way of working. |
| Templates and collaboration tools | Start from a prebuilt board or coordinate with teammates through comments, assignments, and shared task details. | Templates and card-based collaboration make it quick to set up and share a workflow. |
Source: Trello features
monday.com
monday.com offers configurable boards and a broader set of ways to view, coordinate, and automate work.
| Feature | How it benefits users | monday.com’s distinctive angle |
|---|---|---|
| Customizable boards and columns | Track tasks with fields such as status, owner, dates, or other project-specific details. Teams can shape boards around their processes. | Flexible structure supports a wider range of workflows beyond a standard task board. |
| Multiple views | View work in formats such as Kanban, calendar, timeline, or Gantt-style views, helping teams plan and monitor work in ways that suit them. | A broad range of views makes it easier to move between task tracking and schedule planning. |
| Dashboards and workload visibility | Bring information together to monitor progress, timelines, and team capacity. | Dashboards can provide an overview across work, while workload tools help teams see how tasks are distributed. |
| Automations and integrations | Reduce manual updates with automated actions and connect workflows to other apps. | Automation and integrations can be configured around the team’s board-based processes. |
| Forms and work documents | Collect requests or information through forms and keep supporting material alongside project work. | Combines task tracking with tools for gathering work and organizing related information. |
Source: monday.com features
In short
Trello stands out for its straightforward, card-based visual workflow and extensibility through Power-Ups. monday.com stands out for its customizable boards, range of views, and broader planning and reporting capabilities. Feature availability can vary by plan on both platforms.
Trello vs Monday.com Pricing Comparison
Prices in USD per user/seat per month. Annual prices are monthly equivalents billed annually; monthly prices are billed month to month. Taxes may be additional.
Trello
| Tier | Billed annually | Billed monthly | Main differences |
|---|---|---|---|
| Free | $0 | $0 | Up to 10 boards per Workspace, unlimited cards and Power-Ups, basic automation, and files up to 10 MB each. |
| Standard | $5 | $6 | Unlimited boards; advanced checklists and custom fields; files up to 250 MB; more automation runs than Free. |
| Premium | $10 | $12.50 | Adds views such as Calendar, Timeline, Table, Dashboard, and Map; workspace-level templates; admin and security features; more automation capacity. |
| Enterprise | Starts at $17.50 | No monthly rate listed | Adds organization-wide controls, stronger security and administration, and centralized management across multiple Workspaces. Pricing varies with user count; the listed starting price is based on annual billing and a 50-user minimum. |
Monday.com
| Tier | Billed annually | Billed monthly | Main differences |
|---|---|---|---|
| Free | $0 | $0 | For up to 2 seats; up to 3 boards, 500 MB of storage, and a 1-week activity log. |
| Basic | $9 | $12 | Unlimited boards and items, 5 GB of storage, unlimited free viewers, and a dashboard that combines data from 1 board. |
| Standard | $12 | $14 | Adds Timeline and Gantt views, guest access, automations and integrations, 20 GB of storage, and dashboards combining up to 5 boards. |
| Pro | $19 | $24 | Adds private boards, chart views, time tracking, formula and dependency features, 100 GB of storage, and dashboards combining up to 10 boards. |
| Enterprise | Custom quote | Custom quote | Adds enterprise-scale permissions, security and reporting, advanced administration, and higher limits for storage, automation, integrations, and dashboards. |
Trials and discounts
| Brand | Trial or discount |
|---|---|
| Trello | A 14-day Premium trial is available. Annual billing lowers Standard from $6 to $5 per user per month and Premium from $12.50 to $10. |
| Monday.com | A 14-day Pro trial is available. Annual billing lowers Basic from $12 to $9 per seat per month, Standard from $14 to $12, and Pro from $24 to $19. Enterprise pricing is negotiated. |
Paid Monday.com plans are sold by seat, with seat packages and minimums applying. Trello’s Enterprise rate is a starting price rather than a universal per-user quote.
Support Options Comparison: Trello vs Monday.com
| Support option | Trello | monday.com |
|---|---|---|
| Live chat | The contact page directs users to Atlassian’s support channels; it does not advertise live-agent chat. | The contact page provides a route to contact support, but does not clearly promise live-agent chat. |
| Phone support | No phone-support option is listed on the contact page. | No phone-support option is listed on the contact page. |
| Documentation | The page points users to Trello’s support resources for help with using the product and resolving issues. | The Help Center provides product guidance and support information. |
| Additional resources | Trello’s support resources include community and guidance materials for common questions. | monday.com also offers learning resources such as tutorials and webinars through its learning resources. |
| How to reach support | Through Trello’s support route, which connects to Atlassian support. | Through monday.com’s Help Center contact-support route. |
Comparison: Both services emphasize online self-service and support requests rather than phone support. Neither linked contact page clearly confirms live chat. Trello routes users through Atlassian support, while monday.com provides a Help Center contact route alongside broader learning resources.
Sources: Trello contact page · monday.com Help Center contact support
Unique Features of Trello Vs Monday.com
| Brand | Feature uncommon in basic task-management tools | Added value | Why it may be a deciding factor |
|---|---|---|---|
| Trello | Inbox and Planner: capture work from places such as email or messaging tools, then organize it on Trello boards; Planner also brings scheduled cards together with a calendar. | Makes it easier to turn incoming requests into trackable work and see tasks alongside calendar commitments, without relying on separate capture and planning systems. | A good fit for people who want a lightweight way to manage work that arrives across different channels, or to coordinate tasks with their schedule. |
| Trello | Butler automation built around boards and cards: automate common actions and workflows using rules, buttons, and commands. | Reduces repetitive upkeep—such as moving cards, assigning people, or setting due dates—while keeping the workflow tied to the board. | Useful for teams that want automation without adopting a separate workflow-automation platform or building a complex system. |
| Trello | Power-Ups: add integrations and extra capabilities to boards. | Teams can extend a familiar board with tools or features they need, rather than moving to a more complex product for every use case. | Appeals to teams that value simplicity but still want to customize boards as their needs grow. |
| monday.com | A configurable Work OS: boards can be adapted with different columns, views, and workflows for different kinds of work, not just lists of tasks. | Lets teams manage processes such as projects, requests, or operations in a shared workspace, with the structure tailored to the process. | A deciding factor for organizations that want one configurable platform across teams, rather than separate task tools for each department. |
| monday.com | Cross-board dashboards and portfolio views: combine information from multiple boards to report on work across projects or teams. | Gives managers a broader view of progress, status, and potential bottlenecks without manually assembling updates from separate project spaces. | Particularly valuable when leadership needs portfolio-level visibility, not just progress on one team’s task list. |
| monday.com | Workload and resource-management views: visualize assignments and capacity across people or projects. | Helps teams spot uneven workloads and capacity constraints earlier, making it easier to rebalance work. | A strong differentiator for teams managing several concurrent projects or needing to plan staff capacity. |
| monday.com | Forms that feed directly into workflows: collect requests or information and route the resulting items into boards. | Connects intake with execution, reducing manual re-entry and making incoming work easier to standardize and prioritize. | Useful for teams handling recurring requests, such as creative briefs, service tickets, or project proposals. |
| monday.com | Built-in AI capabilities: AI features can assist with tasks such as generating or summarizing content and supporting workflow steps. | Can reduce time spent on routine writing and information processing within the work-management environment. | May matter to teams looking to use AI in everyday workflows without switching to a separate tool. |
“Uncommon” here means less typical of basic task-management tools, not exclusive to either brand. Feature availability can vary by plan. Sources: Trello Features and monday.com Features.
Most frequently asked questions about Trello vs Monday.com
Which is easier to learn: Monday.com or Trello?
Trello is generally easier for new users to pick up: reviewers often praise its straightforward boards, lists, and cards, which make it easy to start organizing work quickly. Monday.com offers more ways to configure workflows, but reviewers commonly say that the extra options can take longer to learn and set up.
Is Monday.com or Trello better for complex project management?
Monday.com is usually the stronger fit for projects with multiple stages, owners, dependencies, and reporting needs. Reviewers value its customizable boards and dashboards for coordinating more involved work. Trello can handle complex workflows too, but reviewers often note that teams may need Power-Ups or additional tools as their processes grow.
Which tool is better for simple task and to-do tracking?
Trello is often a natural choice for simple task tracking. Reviewers like being able to move cards between lists to show progress without much setup. Monday.com can manage basic to-dos as well, but its broader customization may feel like more than a small team needs.
How do Monday.com and Trello compare on customization?
Monday.com generally offers more built-in ways to tailor boards, views, fields, and workflows. Reviewers appreciate this flexibility when different teams need to track work in different ways, while also noting that designing a good setup takes time. Trello keeps its core board-and-card model simpler; reviewers often find that helpful, though adapting it to specialized processes may require add-ons.
Which has better automation features?
Monday.com is typically better suited to teams that want automation as part of a broader, customizable workflow. Reviewers often find its automation options useful for reducing repetitive updates, although availability and limits can depend on the plan. Trello also supports automation, including Butler features, but reviewers commonly describe it as a good fit for straightforward rules rather than extensive workflow orchestration.
Which tool offers better reporting and project visibility?
Monday.com tends to have the advantage for teams that need dashboards and a consolidated view across projects. Reviewers value the ability to summarize work and monitor progress, while noting that useful reporting depends on how consistently boards are configured. Trello’s visual boards make individual task status easy to scan, but reviewers often say that cross-board reporting is less comprehensive without add-ons or integrations.
Is Monday.com or Trello better for team collaboration?
Both support collaborative task management, including assigning work and discussing tasks. Trello’s cards and boards make updates easy to follow, and reviewers often praise its visual simplicity. Monday.com provides more ways to structure shared work and track ownership, which reviewers find useful for larger or more process-driven teams.
How do Monday.com and Trello compare on integrations?
Both connect with popular work apps, but the best choice depends on the tools a team already uses and the plan or integration method required. Reviewers often praise Trello’s Power-Ups for extending its boards, while Monday.com reviewers value connecting workflows to other services. Check the current integration catalogs and plan limits before choosing, since availability can change.
Which is more affordable: Monday.com or Trello?
The cost comparison depends on team size, required features, and billing plan. Trello may be an economical starting point for teams that only need basic boards, while Monday.com’s more advanced planning and reporting capabilities may justify its cost for teams that will use them. Reviewers frequently recommend comparing the exact plan limits—such as automation, views, and collaboration features—rather than looking only at the entry price.
Should a small team choose Monday.com or Trello?
For a small team that wants a quick, uncomplicated way to track tasks, Trello is often the easier starting point; reviewers commonly appreciate how little setup it requires. Monday.com may be a better choice if the team needs custom workflows, cross-project visibility, or room to standardize processes as it grows. The best fit is the tool the team can maintain consistently.
