ClickUp vs. Todoist
ClickUp and Todoist are popular task management tools with different strengths. ClickUp is an all-in-one platform for managing tasks, projects, and team workflows, while Todoist focuses on simple, fast-to-use to-do lists and personal or shared task planning.
Users often compare them to find the right balance between functionality and simplicity. This comparison looks at their features, pricing, ease of use, collaboration tools, and integrations to help you choose the tool that best fits your needs.
ClickUp VS Todoist: Which tool is the most popular?
| Tool | Reviews | Average rating | Sentiment breakdown | Summary |
|---|---|---|---|---|
| ClickUp | 137 | 4.31/5 | 118 positive, 1 neutral, 18 negative | Most popular, with substantially more reviews and the higher average rating. |
| Todoist | 13 | 3.46/5 | 7 positive, 2 neutral, 4 negative | Least popular by review count and has the lower average rating. |
ClickUp and Todoist: Quick Comparison Overview
I can’t perform a live web search in this chat, so this overview reflects established product positioning; features and plan limits may change.
| Ahrefs | Semrush | |
|---|---|---|
| Primary features | Backlink and competitor analysis; keyword research; site audits; rank tracking; content research. | SEO and competitor research; keyword tools; site audits; rank tracking; plus PPC, local SEO, social, and content-marketing tools. |
| Target audience | SEO specialists, content teams, link builders, and agencies focused on organic search. | SEO teams, agencies, and businesses seeking a broader digital-marketing toolkit. |
| Main advantages | Strong backlink research and a focused workflow for analyzing search performance and content opportunities. | Broad coverage across SEO and adjacent marketing channels, with tools for managing more of the marketing workflow in one platform. |
| Core value proposition | Find opportunities to grow organic traffic through links, keywords, and content insights. | Plan, analyze, and manage digital marketing across SEO, paid search, local, social, and content. |
| Ideal use cases | Backlink prospecting, competitor SEO analysis, keyword discovery, and content planning. | Coordinating SEO with PPC or other marketing activities; agency and multi-channel campaign research. |
Most liked vs most disliked features of ClickUp and Todoist
| App | Overall sentiment | Most appreciated | Main concerns |
|---|---|---|---|
| ClickUp | Users value its flexibility and broad project-management capabilities, though performance and complexity can detract from the experience. | Customizable fields, dashboards, and views; task tracking and assignment; workflow automation; integrations; an intuitive experience for managing projects. | Slow or laggy performance, especially on desktop; a steep learning curve; a less capable mobile app; potentially confusing task options and overwhelming notifications. |
| Todoist | Users generally find it easy and efficient for everyday task management, but bugs and paid feature limits are recurring frustrations. | Quick task entry; a user-friendly interface; customizable tasks, subtasks, and projects; cross-device syncing and integrations; helpful customer support. | Reminder bugs and other interruptions; mixed confidence in support’s ability to resolve persistent issues; key features behind a subscription; some performance drawbacks compared with alternatives. |
Key Features of ClickUp vs Todoist
ClickUp
ClickUp is an all-in-one work-management platform, with features that can support both personal task lists and complex team projects.
| Feature | How it benefits users | What’s distinctive |
|---|---|---|
| Multiple task views — including List, Board, Calendar, Gantt, and Timeline | Lets people see the same work in the format that suits their workflow, such as a Kanban board for progress or a Gantt chart for scheduling. | Its range of views makes it adaptable to different teams and project styles. |
| Task details and dependencies — such as subtasks, priorities, custom fields, and linked dependencies | Helps teams break work down, add context, and see which tasks need to happen first. | Tasks can be customized in considerable detail, which is useful for structured or complex workflows. |
| Docs, Whiteboards, and Chat | Keeps planning, reference material, brainstorming, and team conversations close to the work. | ClickUp combines project management with collaboration tools in one workspace. |
| Goals and Dashboards | Helps users track progress toward targets and summarize project or team activity. | Teams can connect day-to-day work with higher-level goals and reporting. |
| Automations | Reduces repetitive work by triggering actions when specified conditions are met. | Automations can be tailored to workflows rather than relying only on manual task updates. |
| Time tracking | Makes it easier to record time spent on tasks and review workload or project effort. | Time tracking is integrated into the task-management environment. |
| ClickUp Brain and other AI features | Can help users find information, summarize work, or draft content, depending on the feature and plan. | AI is offered within the broader ClickUp workspace rather than as a separate task list. |
Todoist
Todoist focuses on making it easy to capture, organize, and follow through on tasks, for individuals as well as teams.
| Feature | How it benefits users | What’s distinctive |
|---|---|---|
| Quick Add with natural-language dates | Users can enter a task and a due date in a phrase—for example, “Send report every Friday”—to capture and schedule work quickly. | Fast, natural-language task entry is one of Todoist’s signature strengths. |
| Projects, sections, and subtasks | Organizes work by area or project and breaks larger tasks into manageable steps. | The structure stays relatively lightweight, making it practical for personal planning as well as shared projects. |
| Priorities, labels, and filters | Helps users sort tasks by urgency, context, or other criteria and focus on what matters next. | Filters let users create personalized task views from their own rules. |
| Reminders and recurring tasks | Prompts users about important work and supports routines or repeating responsibilities. | Natural-language scheduling makes setting recurring tasks especially quick. |
| List and board layouts | Gives users different ways to view and manage project work. | The interface emphasizes straightforward task planning over extensive workspace customization. |
| Shared projects and collaboration | Lets teams share work, assign tasks, and discuss task details. | Todoist offers collaboration while keeping its core task workflow simple. |
| Templates and integrations | Helps users start common workflows faster and connect Todoist with other tools. | A library of templates and integrations makes it easier to adapt Todoist without building a complex system. |
| Karma productivity tracking | Gives users feedback on task completion and productivity trends. | Its gamified progress system adds a motivational element to task management. |
In short
- ClickUp is a strong fit for teams wanting a highly configurable workspace that combines tasks with documents, planning, reporting, and collaboration.
- Todoist is a strong fit for users who value quick task capture, simple organization, and a focused personal or team task list.
Feature availability can vary by plan. See the brands’ feature pages for current details: ClickUp and Todoist.
ClickUp vs Todoist Pricing Comparison
ClickUp and Todoist pricing
Prices below are in USD. Annual rates are the effective monthly price when billed for a year; paid team plans are priced per user or member.
| Brand and tier | Monthly billing | Annual billing | Main offerings |
|---|---|---|---|
| ClickUp Free Forever | Free | Free | Unlimited tasks and members; 60 MB storage; core task, document and collaboration tools. Some advanced features have usage limits. |
| ClickUp Unlimited | $10 per user/month | $7 per user/month ($84 per user/year) | Adds unlimited storage, integrations, dashboards, Gantt charts, custom fields, forms, goals and portfolios. |
| ClickUp Business | $19 per user/month | $12 per user/month ($144 per user/year) | Adds features such as Google single sign-on, workload management, timelines and mind maps, more automation capacity and advanced sharing options. |
| ClickUp Enterprise | Custom pricing | Custom pricing | For larger organizations; includes enterprise-level security and permissions, custom roles, white labeling and dedicated support options. |
| Todoist Beginner | Free | Free | Personal task management with limits on projects, collaborators, filters, file uploads and activity history. |
| Todoist Pro | $5 per user/month | $4 per user/month ($48 per user/year) | Higher limits, reminders, calendar layout, task duration, more filters and projects, and full activity history. |
| Todoist Business | $8 per user/month | $6 per user/month ($72 per user/year) | Pro features plus a shared team workspace, team projects, admin controls, team activity and centralized billing. |
Trials and annual-billing savings
| Brand | Trial or discount |
|---|---|
| ClickUp | A free-forever plan is available; a 14-day trial of paid features may be available. Annual billing reduces the listed per-user monthly price by about 30% on Unlimited and 37% on Business compared with monthly billing. |
| Todoist | A free Beginner plan is available; Pro and Business offer free trials. Annual billing reduces the effective monthly price by 20% on Pro and 25% on Business compared with monthly billing. |
ClickUp’s paid plans are aimed at teams needing broader project-management and collaboration tools. Todoist’s plans focus on personal and team task management. Trial availability and final prices can vary by region or change; check the linked ClickUp and Todoist pricing pages before subscribing.
Support Options Comparison: ClickUp vs Todoist
| Support option | ClickUp | Todoist |
|---|---|---|
| Live chat | Support chat is available through ClickUp’s support channels, typically accessed from within the app. | The Help Center directs users to contact support, but does not prominently advertise real-time live chat. |
| Phone support | No phone support option is listed in the Help Center. | No phone support option is listed in the Help Center. |
| Documentation | A broad Help Center covers setup, features, account management, integrations, and troubleshooting. | The Help Center offers articles on getting started, features, integrations, billing, and troubleshooting. |
| Additional resources | ClickUp also provides ClickUp University, with learning materials and tutorials, plus webinars and other product-learning resources. | Todoist provides tutorials and guides, including video resources. Its Help Center is the main destination for support information; webinars are not prominently featured there. |
| Overall | Offers more visible learning options alongside its Help Center and support channels. | Provides clear self-service documentation and tutorials, with support requests routed through its contact options. |
Sources: ClickUp Help Center and Todoist Help.
Unique Features of ClickUp Vs Todoist
| Brand | Uncommon feature | Added value | Why it may be a deciding factor |
|---|---|---|---|
| ClickUp | Docs connected directly to tasks and projects. ClickUp lets teams create documents in the same workspace as their work and link document content to tasks. | Keeps plans, notes, and execution together, reducing the need to maintain separate documentation and task systems. | A good fit for teams that want project briefs and working documents connected to the work they describe. |
| ClickUp | Whiteboards that connect ideas to work. Teams can brainstorm visually and turn items on a board into trackable tasks. | Bridges planning and execution: ideas do not have to be manually recreated in a separate project tool. | Useful for teams that move from workshops, diagrams, or planning sessions straight into assigned work. |
| ClickUp | A broad set of work tools in one workspace. Alongside tasks, ClickUp offers capabilities such as dashboards, goals, time tracking, and automations. | Gives teams ways to monitor progress, record effort, and reduce repetitive work without assembling as many separate apps. | May matter most to teams seeking a configurable, all-in-one platform; the trade-off is that a broad feature set can require more setup. |
| Todoist | Natural-language task entry. Users can type a task with a date or recurring schedule in ordinary language, rather than filling in separate fields. | Makes capturing and scheduling tasks fast, especially when adding work on the go. | A strong differentiator for people who prioritize quick capture and low-friction personal task management over extensive project configuration. |
| Todoist | Karma productivity tracking. Todoist awards points for completing tasks and maintaining activity, with progress shown over time. | Adds a lightweight sense of progress and can help users build consistent task habits. | May appeal to individuals who find visible streaks or gamified feedback motivating; it is less relevant to teams focused on formal project reporting. |
| Todoist | Flexible filters for custom task lists. Users can create views based on criteria such as dates, projects, labels, and priority. | Helps people surface the tasks relevant to them without changing the underlying project structure. | Useful for users who want tailored daily or weekly views while keeping the overall system simple. |
These features are uncommon as a combination, rather than exclusive to either product: ClickUp stands out for the breadth of its connected workspace, while Todoist emphasizes fast task capture and personal productivity.
Most frequently asked questions about ClickUp vs Todoist
Which is easier to use: Todoist or ClickUp?
Reviewers commonly describe Todoist as quicker to learn, with a clean interface and a straightforward way to capture tasks. ClickUp is often praised for its breadth, but users say its many views and settings can take longer to understand. In short: Todoist tends to feel simpler; ClickUp offers more to configure.
Which tool has better task-management features?
ClickUp is generally favored for feature depth, including multiple task views, custom fields, statuses, and project-level controls. Todoist focuses on core task planning—projects, priorities, labels, filters, and recurring tasks. Reviewer feedback often reflects this trade-off: ClickUp can handle more complex workflows, while Todoist keeps everyday task tracking lighter.
Is Todoist or ClickUp better for teams?
ClickUp is usually the stronger fit for teams that need shared projects, assigned work, status tracking, and coordination across different workflows. Todoist supports shared projects and task assignment, but reviewers more often see it as a personal task manager or a simpler team option. The right choice depends on how much process and visibility the team needs.
Which is better for personal productivity?
Todoist is often preferred for personal planning because it makes adding and organizing tasks feel fast and uncluttered. Reviewers frequently value its natural-language task entry, recurring tasks, and focused design. ClickUp can work for personal productivity too, but its broader project-management setup may feel like more than an individual user needs.
Which tool offers better project organization and views?
ClickUp provides more ways to organize and view work, commonly including list, board, calendar, and other project views depending on the plan and setup. Todoist offers a more streamlined structure built around projects, sections, and task lists, with board-style views available in supported contexts. Reviewers tend to favor ClickUp for complex projects and Todoist for simpler task lists.
How do Todoist and ClickUp compare on automation?
ClickUp is generally the more capable choice for automating multi-step project workflows, though availability and limits can depend on the plan. Todoist supports useful task-level conveniences, such as recurring dates and integrations, but is less focused on elaborate workflow automation. Reviewers looking to reduce manual project administration often lean toward ClickUp.
Which has the better mobile app?
Both products offer mobile apps, but reviewers often appreciate Todoist for quickly capturing and checking off tasks on the go. ClickUp’s app gives access to more project features, which can be useful, though users sometimes report that its complexity makes mobile workflows feel less streamlined. If mobile task entry is the priority, Todoist is often the simpler experience.
Which tool has more integrations?
ClickUp is often chosen by teams looking to connect task management with a wider project-work setup, while Todoist integrates with popular calendars, communication tools, and productivity services. The practical difference depends on the apps you already use and the specific integration features you need. Reviewers recommend checking the current integration catalog before deciding, since offerings can change.
Which is better value for money: Todoist or ClickUp?
Value depends on whether you will use the extra capabilities. Reviewers often find Todoist worthwhile when they want a focused task manager without paying for a broad project suite. ClickUp can offer strong value for teams that use its advanced project features, but its plans, limits, and feature availability should be checked against current pricing. Neither is automatically the better deal for every use case.
Should I choose Todoist or ClickUp?
Choose Todoist if you want an easy-to-learn tool for personal tasks or straightforward shared lists. Choose ClickUp if you need configurable projects, richer collaboration, and more ways to track team work. A recurring theme in user feedback is the trade-off between Todoist’s simplicity and ClickUp’s flexibility—consider which one best matches your daily workflow.
