Top Smartsheet Alternatives & Competitors based on 734 Reviews
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Free plan available. Pro is about $9 per user/month and Business about $19 per user/month when billed annually; Enterprise pricing is custom. Monthly billing costs more. |
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Free plan available. Team is about $20 per seat/month and Business about $45 per seat/month with annual billing; Enterprise Scale pricing is custom. Monthly billing costs more. |
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Basecamp costs about $15 per user/month. Pro Unlimited is a flat fee of about $299/month when billed annually or $349/month when billed monthly; a free trial is available. |
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Free Forever plan available. Unlimited is about $7 per user/month and Business about $12 per user/month with annual billing; Enterprise pricing is custom. Monthly billing costs more. |
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Free plan available for up to 2 seats. Basic is about $9, Standard $12 and Pro $19 per seat/month with annual billing; Enterprise pricing is custom. Seat minimums and bundle sizes may apply. |
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Free plan available. Plus is about $10 per member/month and Business about $20 per member/month with annual billing; Enterprise pricing is custom. Monthly billing costs more. |
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Free Beginner plan available. Pro is about $4 per user/month and Business about $6 per user/month when billed annually; monthly billing costs more. |
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Free plan available. Standard is about $5 per user/month and Premium about $10 per user/month with annual billing; Enterprise starts around $17.50 per user/month, with pricing depending on team size. |
Compare your brand to your competitors
Why should you be looking for a Smartsheet alternative?
Teams may seek Smartsheet alternatives for more specialized features, simpler workflows, lower costs, or better support. Top options include Airtable, Asana, Basecamp, ClickUp, Microsoft To Do, Monday.com, Notion, Todoist, and Trello. We’ll compare their features, pricing, and ideal users to help you find the right fit.
Quick Overview of Top Smartsheet Competitors
- Airtable — Best database-driven Smartsheet Alternative: Combines spreadsheet-like tables with relational databases, multiple views, interfaces, and automations—useful for building flexible workflows beyond a traditional grid.
- Asana — Best for structured team projects, a Smartsheet Competitor: Offers task dependencies, timelines, portfolios, and workload views to help teams coordinate projects and track progress.
- Basecamp — Best for straightforward collaboration, a Smartsheet Alternative: Brings to-dos, message boards, schedules, file sharing, and group communication together in a simple team workspace.
- ClickUp — Best all-in-one Smartsheet Alternative: Combines tasks with documents, goals, dashboards, and multiple project views, with extensive options for customizing workflows.
- Microsoft To Do — Best for personal task lists, a Smartsheet Competitor: Focuses on simple lists, reminders, and recurring tasks, with integration into Microsoft 365 apps such as Outlook.
- Monday.com — Best for visual workflows, a Smartsheet Alternative: Uses customizable boards, dashboards, and automations to help teams organize work and monitor project progress.
- Notion — Best for tasks alongside documentation, a Smartsheet Competitor: Combines notes, wikis, databases, and project tasks in customizable pages and connected workspaces.
- Todoist — Best for lightweight task management, a Smartsheet Alternative: Makes it easy to capture tasks, set due dates and recurring reminders, and organize work with projects, labels, and filters.
- Trello — Best for Kanban-style task tracking, a Smartsheet Competitor: Organizes work on visual boards with cards and lists, with Butler automation and Power-Ups for additional capabilities.
Smartsheet Alternatives: Feature by Feature Comparison
| Product and feature page | Key features | Comparison with Smartsheet and specific user benefits |
|---|---|---|
| Airtable | Relational databases: link records across tables and use lookups or rollups to connect related information. Multiple views: organize the same data as grids, calendars, kanban boards, galleries, or timelines. Interfaces: build tailored, app-like screens for different teams or workflows without exposing the underlying tables. Automations and extensions: trigger actions from record changes and extend workflows with integrations or add-ons. AI features: use AI in supported workflows to work with or summarize information. |
Airtable stands out when a team needs a flexible, connected data system, such as a content catalog, product tracker, or lightweight CRM. Its linked records and customizable interfaces can make it feel more like a no-code app than a project sheet. Smartsheet is generally a more natural fit for spreadsheet-style project plans, Gantt scheduling, and structured project or portfolio tracking. |
| Asana | Tasks and projects: assign owners, set due dates, break work into subtasks, and track dependencies. Project views: manage work in lists, boards, timelines, calendars, or Gantt-style views. Goals and portfolios: connect team work to higher-level goals and monitor multiple projects. Workload: see assigned work across a team to help identify capacity imbalances. Workflow tools: use forms, rules, approvals, and automation to standardize work; AI features are available for supported tasks. |
Asana’s strength is coordinating task-based work across teams: owners, dependencies, goals, and project status sit close to the day-to-day work. That can make it easier to follow responsibility and progress than in a spreadsheet-centered workflow. Smartsheet is often a better fit when teams want spreadsheet-like data handling, sheet-based reporting, or project and portfolio processes built around grids. |
| Basecamp | Project hubs: bring to-dos, schedules, messages, documents, and files together in a project space. Message boards and Campfire: keep longer-form project updates and quick team chat in separate places. Hill Charts: show how work is moving from uncertainty toward completion, rather than relying only on percentage-complete estimates. Automatic check-ins: prompt teams for recurring updates without requiring a meeting. Client access: invite clients into relevant project areas to share progress and feedback. |
Basecamp is distinctive for simple, communication-centered project spaces. Its check-ins and Hill Charts can help distributed teams surface blockers and discuss progress asynchronously. Compared with Smartsheet, it is less oriented toward complex schedules, spreadsheet analysis, dependencies, and portfolio reporting—but may be easier to adopt when the main need is shared project context and fewer status meetings. |
| ClickUp | Highly configurable tasks: organize work with custom fields, statuses, priorities, subtasks, and dependencies. Many work views: switch among lists, boards, calendars, timelines, Gantt charts, and other views. Built-in collaboration: combine tasks with Docs, whiteboards, chat, comments, and goals. Planning and reporting: use dashboards, workload tools, time tracking, and forms in supported plans. Automation and AI: automate recurring workflows and use AI capabilities where available. |
ClickUp’s standout benefit is its breadth in one workspace: teams can keep project tasks, documents, discussion, and planning tools together instead of stitching together separate apps. It can offer more configurable task and collaboration features than a typical Smartsheet setup. Smartsheet may suit teams better when they prefer a familiar spreadsheet model, or need established sheet-based reporting and project controls; ClickUp’s extensive options can also require more setup. |
| Microsoft To Do | My Day: choose daily priorities in a focused view, with suggestions to add tasks to the day. Lists and steps: organize tasks into lists and break them into smaller steps. Due dates and reminders: schedule tasks and set reminders to follow up. List sharing: share lists for simple coordination with other people. Microsoft integration: work with Outlook tasks, including tasks created from flagged email, within Microsoft’s task ecosystem. |
Microsoft To Do is a better choice for personal task management and quick follow-through, especially for people who already rely on Outlook. Its My Day view and low setup overhead make it simpler for everyday reminders than Smartsheet. It is not a like-for-like replacement for Smartsheet’s project planning: it lacks the same depth of shared project views, dependencies, dashboards, and portfolio tracking. |
| monday.com | Boards and customizable columns: track work using statuses, owners, dates, and other fields tailored to a workflow. Multiple views and dashboards: visualize work in formats such as Kanban, calendar, timeline, or Gantt-style views, and summarize information across boards. Automations and integrations: create rule-based actions and connect work to other services. Forms and workload tools: collect requests and help teams review capacity in supported products or plans. Workdocs and product-specific tools: connect project documentation with work, with additional capabilities across monday.com products. |
monday.com’s key advantage is its visual, customizable workflow setup. Teams can adapt a board to processes such as intake, campaign tracking, or operations, then use automations to reduce routine updates. Smartsheet may be preferable for teams that favor a spreadsheet-native working style or already use its project and portfolio controls. The better choice depends on whether a team values board-based configuration or sheet-based planning and reporting more. |
| Notion | Docs and wikis: create shared documents, knowledge bases, and connected team spaces. Databases: organize information with properties, views, filters, linked records, and rollups. Project tracking: manage tasks and projects in views such as boards, tables, calendars, and timelines. Workspace features: connect project information to documentation; use tools such as buttons, forms, and automations where available. AI and calendar tools: use Notion AI and Notion Calendar features within supported plans and workflows. |
Notion is especially useful when project work and team knowledge need to live together. A team can place plans beside meeting notes, specifications, and reference material, then connect those pages to database records. Smartsheet offers a more purpose-built approach to project scheduling and structured work tracking; Notion is often more adaptable for teams building a combined wiki, documentation system, and lightweight project workspace. |
| Todoist | Quick Add: capture tasks quickly, including with natural-language details such as dates or recurring schedules. Projects and sections: group tasks by area of responsibility and break projects into smaller parts. Priorities, labels, and filters: sort tasks into focused lists and surface the work that matters most. Reminders and recurring tasks: manage follow-ups and routines. Shared projects and integrations: coordinate simple task lists and connect Todoist to supported services. |
Todoist is built for fast personal task capture and prioritization. Quick Add, recurring tasks, and filters help individuals manage daily work with less setup than Smartsheet. Shared projects can cover lightweight collaboration, but Todoist does not offer Smartsheet’s comparable depth for Gantt schedules, dependencies, dashboards, or portfolio-level management. |
| Trello | Kanban boards: move cards across lists to show stages such as “To do,” “In progress,” and “Done.” Cards: add descriptions, checklists, labels, due dates, attachments, and comments to pieces of work. Automation: use Butler to automate common board actions and recurring rules. Power-Ups and integrations: add capabilities or connect boards to other tools. Additional views and templates: use available views and templates to adapt boards to different workflows. |
Trello’s standout is clear, low-friction visual task flow. Its cards make it easy for individuals and small teams to see what is moving, waiting, or complete, without first designing a detailed project system. Smartsheet also offers a card-style view, but provides broader spreadsheet, schedule, reporting, and portfolio capabilities for teams managing more complex work. |
Feature availability, limits, and included views can vary by product, plan, and configuration. Comparisons are against Smartsheet’s core strengths in spreadsheet-style work management, project views and scheduling, automation, reporting, and portfolio tracking.
Compare your brand to your competitors
Integration Capabilities for each Smartsheet competitor
| Alternative | Supported Integrations | Compatibility Notes |
|---|---|---|
| Airtable | Slack, Microsoft Teams, Google Drive, Google Calendar, Dropbox, Jira, Salesforce, Zendesk, GitHub, Zapier, Make | Overlaps with Smartsheet on collaboration, cloud storage, Jira, and automation tools. Airtable also connects with developer and customer-support tools such as GitHub and Zendesk. |
| Asana | Slack, Microsoft Teams, Google Drive, Dropbox, Gmail, Outlook, Zoom, Jira, Salesforce, Figma, Miro, Tableau, Power BI, Zapier | Strong overlap with Smartsheet across workplace apps, Jira, and reporting tools. Asana’s app directory also includes design and meeting tools such as Figma and Zoom. |
| Basecamp | Zapier, Make, Slack, Google Drive, Dropbox, GitHub, Harvest, Toggl | Compared with Smartsheet’s broad integration directory, Basecamp relies more on partner services and automation platforms for connections. Check each partner’s listing for the specific Basecamp features it supports. |
| ClickUp | Slack, Microsoft Teams, Google Drive, Dropbox, OneDrive, Google Calendar, Outlook, Zoom, Jira, GitHub, GitLab, Figma, Miro, Zapier, Make | Shares many of Smartsheet’s workplace, cloud-storage, and development-tool connections. ClickUp also offers a broad set of integrations for software development and design workflows. |
| Microsoft To Do | Outlook Tasks, Microsoft Planner, Microsoft Teams | More focused on Microsoft’s own task ecosystem than Smartsheet’s wider third-party catalog. Planner tasks can be accessed through Microsoft’s task experiences; the listed options are narrower than Smartsheet’s integrations directory. |
| monday.com | Slack, Microsoft Teams, Gmail, Outlook, Google Drive, Dropbox, Google Calendar, Zoom, Jira, GitHub, Salesforce, HubSpot, Zendesk, Zapier, Make | Overlaps with Smartsheet on communication, file storage, Jira, and automation. monday.com also lists sales and customer-support integrations such as Salesforce, HubSpot, and Zendesk. |
| Notion | Slack, Google Drive, GitHub, Jira, Asana, Trello, Figma, Miro, GitLab, Zapier, Make | Connects with several tools also used alongside Smartsheet, including Slack, Drive, and Jira. Notion’s directory emphasizes bringing information from other work and development tools into its workspace. |
| Todoist | Google Calendar, Outlook, Gmail, Google Drive, Slack, Microsoft Teams, Zapier, IFTTT, Alexa, Toggl | More oriented toward personal task capture and calendar workflows than Smartsheet. It overlaps on collaboration and automation services, but its listed integrations are less focused on enterprise reporting and business systems. |
| Trello | Slack, Microsoft Teams, Google Drive, Dropbox, Google Calendar, Jira, Confluence, GitHub, Salesforce, Zapier | Shares collaboration, file-storage, Jira, and automation connections with Smartsheet. Trello’s integrations are commonly delivered as Power-Ups, so available features can vary by Power-Up. |
Smartsheet’s integration directory includes connections such as Slack, Microsoft Teams, Google Workspace, Microsoft 365, Jira, Salesforce, and reporting tools. Integration availability and features can depend on the provider, plan, or connector. (Smartsheet integrations)
Pros and Cons of each Smartsheet Alternative
Compared with Smartsheet’s spreadsheet-style project plans, reporting, and work management, these alternatives suit different workflows. Features and limits can vary by plan.
| Alternative | Pros | Cons |
|---|---|---|
| Airtable | Relational databases link records across tables, which suits tracking assets, content, customers, or workflows. Custom interfaces and forms can make that data easier to use than a general-purpose sheet. | Less suited to spreadsheet-style project plans with complex formulas, dependencies, and schedule management. Cross-project project controls and resource planning may require more setup or add-ons. |
| Asana | Strong for assigning tasks, managing dependencies, and tracking work across projects; timelines, portfolios, and workload features support team planning. | Less natural for formula-heavy, spreadsheet-based planning and data modeling. Teams that rely on sheet formulas and reports built from multiple sheets may need a different setup. |
| Basecamp | Combines discussions, to-dos, schedules, and file sharing in a simple project space. Useful for teams or clients that need a shared communication hub without extensive configuration. | Limited native support for Gantt-style scheduling, task dependencies, custom fields, advanced reporting, and cross-project resource planning. Less suited to complex project controls. |
| ClickUp | Offers tasks, docs, multiple views, custom fields, and automations in one workspace. Its range of views can accommodate varied team workflows. | Broad configuration options can make workspace setup and consistency harder. For teams built around formula-rich sheets and spreadsheet-based reporting, the workflow may require adaptation. |
| Microsoft To Do | Works well for personal task lists, reminders, and recurring tasks, with integration into Microsoft 365 and Outlook workflows. | A personal task manager rather than a project-management platform: it lacks Smartsheet-style project plans, dependencies, dashboards, forms, and portfolio reporting. |
| Monday.com | Customizable boards, automations, dashboards, and multiple views support team workflows such as project tracking and CRM. | Less suited to teams whose plans depend on advanced spreadsheet formulas or linked-sheet reporting. Complex scheduling and resource-planning workflows may need additional configuration or plan features. |
| Notion | Combines documents, wikis, and databases, so project tasks can sit alongside related plans and reference material. Flexible databases work well for lightweight tracking. | Database views are not a full substitute for spreadsheet-based project controls. Gantt scheduling, dependency management, resource planning, and portfolio reporting are more limited or may require workarounds. |
| Todoist | Fast task capture, recurring tasks, reminders, and filters make it effective for individual task management and lightweight team lists. | Lacks the project structures, schedule dependencies, dashboards, forms, and cross-project reporting needed for Smartsheet-style work management. |
| Trello | Visual Kanban boards make task status and handoffs easy to follow. Cards, labels, checklists, and automation work well for straightforward workflows. | Board-based tracking is less effective for complex plans with dependencies, detailed schedules, formulas, and consolidated reporting. Advanced views or capabilities may also depend on plan level. |
Smartsheet vs Competitors: Traffic & Marketing Comparison
Traffic comparison
Asana leads the brands with traffic data: it peaked at about 16.9M in August 2025 and recorded 10.0M in August 2026. Smartsheet reached 5.35M in March 2026, while ClickUp, Monday.com, Notion, and Trello were lower in their available periods. Airtable, Basecamp, Microsoft To Do, and Todoist have no traffic entries, so the data cannot establish the true lowest-traffic brand.
Top-performing keywords
Smartsheet has two explicit rank-1 keywords: “smartsheet workflow” and “smartsheet consultant.” The other keyword lists show category focus: Asana and Basecamp cluster around construction software, while Monday.com and Notion emphasize AI. Airtable’s terms span business apps and workflows; ClickUp has one construction-related term. The data gives no search volume or traffic attribution, so keyword contribution cannot be quantified.
Visibility and reach
Asana shows the strongest measured organic reach, with the highest traffic, and has a focused construction-software keyword set. Smartsheet also stands out for two explicit top-ranked brand-related terms. Airtable and Basecamp list broader sets of category keywords, but absent traffic figures make their visibility hard to compare. Overall conclusions are limited by missing traffic for four brands and uneven date coverage.
Compare your brand to your competitors
Other “Smartsheet” Alternatives & Competitors that you can find for free
| Competitor | Key features | Strengths and trends | Value proposition |
|---|---|---|---|
| Wrike | Custom workflows, request forms, Gantt charts, proofing, resource management, dashboards, and integrations | Strong in cross-functional work management; reflects demand for more automation and visibility across teams | Helps larger teams manage complex projects and standardize work in one platform |
| Jira | Agile boards, backlogs, sprint planning, issue tracking, customizable workflows, and automation | Particularly strong for software and product teams; its flexible workflows also support nontechnical teams | Connects planning and delivery, especially for organizations already using Atlassian products |
| Adobe Workfront | Work intake, project and portfolio planning, proofing and approvals, resource management, and Adobe integrations | Focused on enterprise marketing and content operations, where approval workflows and content volume are growing | Gives marketing organizations a way to coordinate campaigns and govern content from request to delivery |
| Zoho Projects | Gantt charts, task dependencies, time tracking, issue tracking, automation, and collaboration tools | A practical option for small and midsize teams; benefits from the broader Zoho business-app ecosystem | Offers project management with a comparatively accessible route to connected business tools |
| Teamwork.com | Tasks, milestones, time and budget tracking, workload planning, and client access controls | Well suited to agencies and service businesses managing both delivery and client relationships | Helps service teams track project progress, profitability, and client work in one place |
A broad trend across these alternatives is greater emphasis on automation, integrations, and workload visibility—with platforms differentiating themselves by their strongest use case, such as software delivery, marketing operations, or client services.
Frequently Asked Questions
What is Smartsheet used for?
Smartsheet is a work management platform used to plan projects, track tasks, manage workflows, and report on progress. It combines spreadsheet-style sheets with features such as forms, dashboards, automation, and collaboration tools.
How does Smartsheet compare with Microsoft Project?
Smartsheet is generally more flexible for collaborative work management across different teams, while Microsoft Project is often preferred for detailed project scheduling, resource planning, and organizations that rely on Microsoft’s project-management tools. The better choice depends on how much scheduling depth and flexibility your team needs.
What are the main alternatives to Smartsheet?
Common alternatives include monday.com, Asana, Jira, Airtable, and Microsoft Project. They vary in focus: Asana and monday.com emphasize team task management, Jira is popular for software development, Airtable combines databases with project workflows, and Microsoft Project offers advanced project scheduling.
Is Smartsheet free?
Smartsheet’s available plans and trial options can change. Check its official pricing page for current details, including whether a free trial or limited free offering is available in your region.
Is Smartsheet better than Asana or monday.com?
There is no universal winner. Smartsheet may suit teams that like spreadsheet-style planning and need configurable workflows and reporting. Asana is often chosen for straightforward task and project coordination, while monday.com is known for customizable boards and visual workflows. Compare the tools using your team’s typical projects and required integrations.
Does Smartsheet integrate with other business apps?
Smartsheet offers integrations with a range of business applications, which may include tools for communication, file storage, and identity management. Integration availability can depend on the plan and setup, so confirm that the specific apps your team uses are supported.
