Microsoft To Do vs. Todoist
Microsoft To Do and Todoist help users organize tasks, set deadlines, and manage personal or work projects. People often compare them to find a tool that fits their routines, budget, and preferred level of organization.
This comparison looks at their key features, pricing, ease of use, integrations, and suitability for different needs—so you can choose the better fit.
Microsoft To Do VS Todoist: Which tool is the most popular?
| Tool | Reviews | Average rating | Popularity summary |
|---|---|---|---|
| Todoist | 13 | 3.46/5 | Most popular: it is the only tool with reviews, though its average rating is moderate. |
| Microsoft To Do | 0 | Not available | Least popular by review volume; there are no reviews to assess user ratings. |
Microsoft To Do and Todoist: Quick Comparison Overview
I can’t perform a live web search in this chat, so this overview reflects established product positioning; features and plan limits may change.
| Ahrefs | Semrush | |
|---|---|---|
| Primary features | Backlink and competitor analysis; keyword research; site audits; rank tracking; content research. | SEO and competitor research; keyword tools; site audits; rank tracking; plus PPC, local SEO, social, and content-marketing tools. |
| Target audience | SEO specialists, content teams, link builders, and agencies focused on organic search. | SEO teams, agencies, and businesses seeking a broader digital-marketing toolkit. |
| Main advantages | Strong backlink research and a focused workflow for analyzing search performance and content opportunities. | Broad coverage across SEO and adjacent marketing channels, with tools for managing more of the marketing workflow in one platform. |
| Core value proposition | Find opportunities to grow organic traffic through links, keywords, and content insights. | Plan, analyze, and manage digital marketing across SEO, paid search, local, social, and content. |
| Ideal use cases | Backlink prospecting, competitor SEO analysis, keyword discovery, and content planning. | Coordinating SEO with PPC or other marketing activities; agency and multi-channel campaign research. |
Most liked vs most disliked features of Microsoft To Do and Todoist
| Product | Overall sentiment | Most liked features | Most disliked features |
|---|---|---|---|
| Microsoft To Do | No review details were provided, so overall sentiment cannot be assessed. | Not provided | Not provided |
| Todoist | Mostly positive: users value its speed, usability, customization, and integrations, but report bugs, some performance issues, and limitations in the free plan. | Quick task entry; user-friendly navigation; customizable tasks, subtasks, and projects; syncing across devices and integrations with tools such as Google Calendar and Slack; responsive customer service. | Reminder bugs, including snooze issues; minor disruptions to workflow; unresolved bugs and inconsistent support; key features restricted to paid plans; performance drawbacks compared with alternatives. |
Key Features of Microsoft To Do vs Todoist
Microsoft To Do
| Key feature | How it benefits users | What’s distinctive |
|---|---|---|
| My Day | Gives users a focused place to plan what they want to accomplish today, without losing sight of tasks saved elsewhere. | A daily-planning view that resets each day; users can add tasks themselves or use suggestions. |
| Task details and reminders | Due dates, reminders, repeat settings, notes, and smaller steps help users organize work and remember follow-ups. | Tasks can be broken into steps while staying within a straightforward personal to-do list. |
| Lists and list sharing | Separate lists help organize different areas of life or work, while sharing lets people coordinate tasks with others. | A simple, list-centered approach to planning and collaboration. |
| Outlook integration | Helps users keep tasks connected to their email and Microsoft workflow. | Its close connection with Outlook and the wider Microsoft ecosystem is a major advantage for Microsoft 365 users. |
| Sync across devices and personalization | Users can access their lists on supported devices and customize the app’s appearance. | Keeps the experience familiar across devices while allowing a more personal look. |
Todoist
| Key feature | How it benefits users | What’s distinctive |
|---|---|---|
| Quick Add with natural-language entry | Users can capture tasks quickly and include details such as a date as they type. | Designed for fast task capture, including interpreting natural-language date input. |
| Projects, sections, and subtasks | Makes it easier to organize large goals into projects and manageable pieces of work. | Offers a flexible structure for organizing both personal and team tasks. |
| Recurring dates, priorities, and reminders | Helps users manage routines, distinguish urgent work, and remember time-sensitive tasks. | Combines recurring tasks and prioritization in a system that works across projects. |
| Labels and filters | Lets users categorize tasks and create focused views—for example, showing tasks by context or priority. | Advanced filtering gives users more ways to shape their own task views. |
| Multiple project views | Different layouts can make it easier to plan or review work in the way that suits the user or project. | Supports visual project organization as well as traditional task lists. |
| Collaboration and integrations | Teams can coordinate work, and integrations can connect Todoist with other tools in their workflow. | A broad productivity-tool approach that can be adapted to different personal and team setups. |
In brief: Microsoft To Do stands out for My Day planning and its Outlook/Microsoft ecosystem integration. Todoist stands out for fast task capture, flexible organization, and customizable views. Some features or limits may vary by plan.
Sources: Microsoft To Do · Todoist features
Microsoft To Do vs Todoist Pricing Comparison
| Brand and tier | Monthly price | Annual price | Main features and differences | Discounts or trial |
|---|---|---|---|---|
| Microsoft To Do | Free | Free | No paid To Do tiers. Includes task lists, reminders, due dates, steps, list sharing, cross-device syncing, and integration with Outlook tasks. A Microsoft 365 subscription is not required to use To Do. | No separate To Do subscription or paid-plan discount. |
| Todoist — Beginner (Free) | Free | Free | Core task and project management. The free plan includes up to 5 personal projects, 5 collaborators per project, 3 filter views, and one week of activity history. | Free to use; no trial needed. |
| Todoist — Pro | $7 per month | $60 per year — equivalent to $5 per month | Adds features such as reminders, calendar layout, task duration, unlimited filter views, more project capacity (up to 300 personal projects), and longer activity history. | Annual billing saves $24 compared with paying monthly—about 29%. Todoist may offer a free Pro trial at signup; check the pricing page for current eligibility and duration. |
| Todoist — Business | $10 per user per month | $96 per user per year — equivalent to $8 per month | Includes Pro features plus a shared team workspace, team projects, member and admin controls, and team billing. The plan allows up to 500 team projects and up to 50 people per project. | Annual billing saves $24 per user compared with paying monthly—about 20%. Trial availability can vary; confirm at signup. |
Prices are in USD and may vary by country, taxes, or promotions. Sources: Todoist pricing and Microsoft To Do.
Support Options Comparison: Microsoft To Do vs Todoist
| Support option | Microsoft To Do | Todoist |
|---|---|---|
| Live chat | The To Do support page is mainly a self-service resource. It does not advertise a dedicated To Do live-chat option; Microsoft’s general support routes may offer chat depending on the issue and account. | The Help Center directs users to its support team, but does not advertise live chat as a support channel. |
| Phone support | No To Do-specific phone line is listed. Microsoft’s general support options can vary by product, account and region. | No phone-support option is listed on the Help Center. |
| Documentation | Microsoft provides support articles for common To Do tasks and issues, including setup, features and troubleshooting. Microsoft To Do support | Todoist’s Help Center offers searchable guides and troubleshooting articles covering the apps, features, integrations and account issues. Todoist Help Center |
| Contacting support | Users can start with the To Do support content; further assistance may be available through Microsoft’s broader support channels, depending on the issue. | Users can contact Todoist support through the Help Center. |
| Additional resources | The support page is primarily focused on help articles rather than dedicated webinars or a structured tutorial program. | Todoist supplements its help articles with product guides and learning resources. The Help Center is the clearest starting point for these materials. |
Summary: Both services emphasize online documentation over phone support. Microsoft To Do users may be able to access Microsoft’s broader support channels, though availability varies; Todoist offers a direct support contact route through its Help Center.
Unique Features of Microsoft To Do Vs Todoist
| Brand | Less-common features | Added value and why they may decide |
|---|---|---|
| Microsoft To Do | My Day with task suggestions: Users can choose tasks for a daily plan, with suggestions that can surface overdue or otherwise relevant tasks. The plan resets each day. | Helps turn a long list into a manageable daily focus without requiring users to build a new plan from scratch. It may suit people who want a guided, lightweight planner rather than a complex project system. |
| Microsoft To Do | Outlook Tasks integration: Tasks can be brought together with flagged Outlook emails and tasks in Microsoft’s ecosystem. | Useful for people who already rely on Outlook: turning an email into something to act on can reduce missed follow-ups and avoid maintaining separate task lists. This can be a deciding factor for Microsoft 365 users. |
| Microsoft To Do | Shared personal lists: Lists can be shared with other people, making it possible to coordinate everyday responsibilities such as errands or household tasks. | Offers simple collaboration without requiring a team project-management setup. It may appeal to households or small groups that want shared checklists rather than a full work-management tool. |
| Todoist | Natural-language task entry: Users can type a task with a date or recurrence—such as “Pay rent every month”—and Todoist can interpret the scheduling details. | Makes capturing and scheduling tasks faster, especially for people who add tasks throughout the day. It can be a deciding factor for users who prefer quick entry over filling out multiple fields. |
| Todoist | Custom filters: Users can create task views based on criteria such as due date, project, label, or priority. | Lets people build focused views for specific routines or workflows, rather than relying only on standard lists. This is valuable for users managing many projects or recurring work. |
| Todoist | Karma productivity tracking: Todoist tracks completed tasks and displays progress over time. | Adds feedback and a sense of momentum to task completion. It may motivate users who respond well to visible progress, though it is less relevant to those who prefer a strictly utilitarian tool. |
| Todoist | Project templates and broad integrations: Projects can be started from templates, and Todoist connects with a range of other apps and services. | Templates reduce setup time for repeatable workflows, while integrations can keep tasks connected to existing tools. These features may matter most to users who manage recurring projects or want their task manager to fit into a larger digital workflow. |
These features are not exclusive to either product; their potential advantage lies in how each service combines them. Microsoft To Do is especially compelling for Outlook users and simple shared planning, while Todoist may better suit people who value fast task entry, customizable views, and workflow flexibility.
Sources: Microsoft To Do · Todoist features
Most frequently asked questions about Microsoft To Do vs Todoist
Which is easier to learn: Todoist or Microsoft To Do?
Microsoft To Do is often described in user reviews as straightforward and approachable, especially for people who want simple lists and a daily plan. Todoist is also easy to start using, but reviewers note that its projects, labels, filters, and other options can take longer to learn. In short: To Do favors simplicity; Todoist offers more room to customize.
Which app is better for quickly adding tasks?
Todoist is often praised by reviewers for fast task entry and natural-language shortcuts, which can make it convenient to add a task with a due date as you type. Microsoft To Do offers quick task capture too, but users looking for more flexible input and organization often prefer Todoist. This reflects common review themes rather than a verbatim quote.
How do Todoist and Microsoft To Do compare for recurring tasks and reminders?
Both apps support recurring tasks, due dates, and reminders. Review feedback tends to favor Todoist when users want more control over complex schedules and task details. To Do covers everyday reminders well, though reviewers sometimes describe its task-management options as more basic.
Which tool is better for organizing projects and tasks?
Todoist generally suits people managing several projects: users can organize work with projects, sections, subtasks, labels, and filters. Microsoft To Do organizes tasks around lists and steps, with My Day providing a simple daily focus. Reviewers commonly appreciate To Do’s simplicity, while describing Todoist as more flexible for layered workloads.
Which app is better for planning a day’s work?
Microsoft To Do’s My Day feature is a clear strength for daily planning. It gives users a focused place to choose what to work on, and reviewers often value how uncomplicated that feels. Todoist can also support daily planning through due dates, filters, and views, but its broader feature set may require more setup.
Which is better for sharing tasks and collaborating?
Both apps allow people to share task lists and collaborate. Todoist is often preferred in reviews by users who want shared projects with more task-organization options. To Do is a practical choice for simpler shared lists, particularly for households or small groups already using Microsoft services. The best fit depends on how much structure the collaboration needs.
Which tool has better integrations?
Microsoft To Do has a natural advantage for people who rely on Outlook and the Microsoft ecosystem; reviewers often value having tasks fit into tools they already use. Todoist is frequently praised for connecting with a broader range of third-party apps and workflows. If Microsoft 365 is central to your work, To Do may feel more seamless; if you use varied apps, Todoist may be more adaptable.
Which app works better across devices?
Both Todoist and Microsoft To Do are available across major desktop and mobile platforms and sync tasks between devices. Reviewers commonly value Todoist’s consistent experience across different ecosystems, while To Do can be especially convenient for people whose devices and accounts are already tied to Microsoft. Individual sync experiences can vary, so check the platforms you use most.
Which offers better value for money?
Microsoft To Do is a strong value for basic task management because it is available at no charge with a Microsoft account. Todoist also has a free option, while some advanced capabilities require a paid plan; reviewers often consider the upgrade worthwhile when they use its extra organization and workflow features. Compare current plan limits and pricing before deciding, since they can change.
Who should choose Todoist, and who should choose Microsoft To Do?
Choose Todoist if you want flexible project organization, more powerful filtering, and a tool that can support complex personal or work systems. Choose Microsoft To Do if you prefer a simple list-based app, daily planning with My Day, and close ties to Microsoft services. This matches a common review distinction: Todoist is often valued for depth, while To Do is appreciated for being uncomplicated and accessible.
