Top Todoist Alternatives & Competitors based on 641 Reviews
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| Brand | Pricing |
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Todoist offers a free tier with basic task management features. The Premium plan is $3/month (billed annually) or $4/month (billed monthly), which includes features like task labels, reminders, and file uploads. The Business plan is $6/user/month (billed annually) and includes collaboration tools and project templates. |
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Airtable has a free tier that includes limited features. The Plus plan is $10/user/month when billed annually and offers expanded features like increased record limits. The Pro plan is $20/user/month (billed annually), adding advanced features such as blocks and personal apps. There’s also an Enterprise plan with custom pricing. |
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Basecamp offers a flat pricing model of $99/month, which gives access to all its features without user limits. A free version is available for personal projects with limited functionalities. |
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ClickUp features a free tier with limited functionalities. The Unlimited plan is $5/user/month (billed annually), and the Business plan is $12/user/month (billed annually), which includes various features like goals and dashboards. The Enterprise plan has custom pricing. |
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Monday.com offers a free plan for a small team with limited features. The Basic plan starts at $8/user/month (billed annually), going up to the Pro plan at $16/user/month (billed annually), which includes advanced features. There’s also an Enterprise plan available with custom pricing. |
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Notion has a free personal plan that includes basic functionality. The Plus plan is $8/user/month (billed annually), with more integrations and file uploads. The Business plan is $15/user/month (billed annually), offering team collaboration features; the Enterprise plan offers custom pricing. |
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Smartsheet provides a free trial for new users. The Individual plan is $14/user/month, Team plan starts at $25/user/month (billed annually), and Business plan is $32/user/month (billed annually) with additional tools and automation features. Enterprise pricing is also available upon request. |
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Trello offers a free tier with limited boards and features. The Standard plan costs $5/user/month (billed annually), the Premium plan is $10/user/month (billed annually), which gives access to advanced features and automation. The Enterprise plan has custom pricing depending on the organization’s needs. |
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Why should you be looking for a Todoist alternative?
Users often seek alternatives to Todoist for various reasons, including specific feature requirements, ease of use, budget constraints, and the quality of customer support. Depending on their needs, they might look for more robust project management tools, collaborative features, or cost-effective options. Top alternatives include Airtable, Asana, Basecamp, ClickUp, Microsoft To Do, Monday.com, Notion, Smartsheet, and Trello. This exploration will delve into the unique features, pricing structures, and target users of each platform, helping users find the best fit for their productivity needs.
Quick Overview of Top Todoist Competitors
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Airtable – Best Todoist Competitor for Customization
Versatile database management paired with task management, allowing users to create tailored workflows with features like grid views, calendar views, and powerful collaboration tools. -
Asana – Top Todoist Alternative for Team Collaboration
Robust task and project management tool focused on team collaboration, offering customizable project templates, workload management, and real-time updates for enhanced productivity. -
Basecamp – Cheapest Todoist Alternative for Teams
Emphasizes straightforward project management and collaboration, featuring to-do lists, group chat, and centralized document storage, ideal for small teams seeking simplicity. -
ClickUp – Feature-Rich Todoist Competitor
Comprehensive task management with extensive features such as goal tracking, time management, and customizable views, catering to diverse project management needs. -
Microsoft To Do – Best Todoist Alternative for Microsoft Users
Seamless integration with the Microsoft ecosystem, offering simple task organization, smart suggestions, and due date reminders perfect for individual use and productivity. -
Monday.com – Powerful Todoist Competitor for Workflow Automation
Flexible project management tool designed for team collaboration, featuring automation capabilities, visual project tracking, and a highly customizable dashboard to enhance efficiency. -
Notion – Versatile Todoist Alternative for All-in-One Productivity
Combines note-taking, task management, and database functionalities, allowing users to create a personalized workspace tailored to their workflow and project needs. -
Smartsheet – Top Todoist Competitor for Enterprise Project Management
Advanced project management that integrates with business systems, offering capabilities like Gantt charts, reporting, and automation to streamline complex projects in a corporate setting. -
Trello – Best Todoist Alternative for Visual Task Management
Utilizes a card-and-board system for organizing tasks, fostering visual project tracking and collaboration, suitable for teams that prefer a simple, kanban-style approach.
Todoist Alternatives: Feature by Feature Comparison
| Feature | Airtable | Asana | Basecamp | ClickUp | Microsoft To Do | Monday.com | Notion | Smartsheet | Trello | Todoist |
|---|---|---|---|---|---|---|---|---|---|---|
| Task Management | Flexible task views (grid, calendar, gallery) | Hierarchical task creation with sections and subtasks | Simple task list and to-do items | Highly customizable task hierarchies with priorities | Basic task management with due dates and reminders | Task creation with timelines and priorities | Integrated task management with notes | Task and project management with Gantt charts | Card-based task management with boards | Advanced task filtering and recurring tasks |
| Collaboration | Real-time collaboration with comments and record history | Integrated comments and @mentions for collaboration | Central hub for team collaboration with message boards | In-line comments and collaborative documents | Basic sharing features with limited collaboration | Collaboration tools with shared boards | Rich collaboration capabilities with embedded comments | Commenting and approval workflows | Collaboration through comments on cards | Limited collaboration features compared to others |
| Templates | Highly customizable templates across various use cases | Pre-built project templates for quick start | Publicly available templates for various project types | Custom templates tailored to team needs | Basic task templates available | Wide range of creative templates | Flexible page templates and databases | Industry-specific templates available | Many templates available for productivity | Basic templates for task categorization |
| Integrations | Integrates with various apps (Slack, Zapier, etc.) | Connects with popular apps (Google Drive, Slack, etc.) | Limited, primarily integrates with custom tools | Extensive app integrations to streamline workflows | Syncs with other Microsoft products | Wide app ecosystem with marketplace | Connects with numerous tools and APIs | Integrations with tools for comprehensive project needs | Basic integrations with other apps for task management | Integrations with numerous applications for efficiency |
| Automation | Automations through trigger-based actions | Rules automation for tasks and projects | Limited automation features | Advanced automation capabilities across all features | Limited automation through basic reminders | Custom automation for workflows | Integrate with automations for tasks | Basic automation functions not prioritized | Automation through Butler for card management | Basic task reminders and recurring tasks |
| Reporting and Analytics | Powerful reporting features in visual formats | Task progress tracking and visual reporting | Simple progress tracking without deep analytics | Comprehensive reporting with dashboard views | Basic task completion tracking | Advanced reporting and insights | Custom reports and dashboards | Advanced reporting with Gantt and grids | Basic task tracking and checklists | Limited reporting capabilities compared to others |
| Customization | Highly customizable fields and view options | Custom fields and views available for teams | Limited customization options | Full customization capabilities for workspaces | Simple task categorization options | Customizable workflows and views | Custom databases with flexible organization | Limited customization options for views | Custom backgrounds and board design | Basic categorization of tasks and projects |
| Mobile App | Full-featured mobile app | Comprehensive mobile functionality | Mobile version available but limited functionality | Fully functional mobile app | Feature-rich mobile app | Full-featured mobile application | Excellent mobile experience | Mobile app with project tracking | Strong mobile functionality | Mobile app available for on-the-go task management |
| Subtasks | Supports nested tasks with ease | Subtasks and section organization | Basic checklists in tasks | Unlimited subtasks with rich formatting options | Basic subtasks available for tasks | Subtask fields and dependencies | Supports inline notes with task details | Basic subtask feature available but less extensive | Subtasks available with card automation | Limited subtasks feature |
| Pricing | Free tier with tiered pricing based on features | Free tier available; tiered pricing with premium | Flat pricing irrespective of team size | Competitive pricing with free tier and custom plans | Free with limited features | Pricing based on features, tiers available | Offers a free version; competitive tiered pricing | Simple tiered pricing | Competitive pricing with free tier | Free tier available; premium pricing for advanced features |
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Integration Capabilities for each Todoist competitor
| Alternative | Supported Integrations | Compatibility Notes |
|---|---|---|
| Airtable | Google Drive, Slack, Dropbox, Mailchimp, Zapier, Integromat | Works seamlessly with various data-driven apps; ideal for users leveraging visual project setup alongside task management. |
| Asana | Slack, Microsoft Teams, Google Drive, Dropbox, Zapier, GitHub, Outlook | Strong compatibility with multiple productivity and communication tools, especially beneficial for teams that need integration with email and file storage services. |
| Basecamp | Zapier, Google Calendar, Slack, Typeform, Giphy | Primarily focused on team communication, integrates well with tools that enhance collaboration and project visibility but less so with other task-specific tools. |
| ClickUp | Slack, Google Drive, Zoom, GitHub, Trello, Zapier, Outlook | Comprehensive integration options make it adaptable for both personal task management and complex team projects; boasts numerous custom automation features. |
| Microsoft To Do | Outlook, Microsoft Teams, OneNote, Planner, Todoist, Zapier | Integrates tightly with Microsoft’s ecosystem, great for users already invested in Microsoft products, limited compatibility with non-Microsoft tools compared to others. |
| Monday.com | Slack, Google Drive, Microsoft Teams, Zoom, Zapier, Dropbox | Highly customizable with various integration possibilities, very effective for project management and team coordination alongside external app interaction. |
| Notion | Slack, Google Drive, Dropbox, Asana, Trello, Zapier, GitHub | Offers versatile integrations across creative and productivity tools, ideal for those looking to organize tasks, projects, and documentation in one place. |
| Smartsheet | Microsoft Teams, Slack, Google Drive, Salesforce, Jira, Zapier | Specializes in enterprise-level task management and project tracking; high compatibility with other business-centric applications. |
| Trello | Slack, Google Drive, Evernote, Harvest, Zapier, GitHub, Dropbox | Primarily focuses on Kanban-style task management, integrates efficiently with various productivity tools, strong collaborative features, and third-party service support. |
| Todoist | Google Calendar, Zapier, Slack, Dropbox, IFTTT | Well-integrated with numerous apps for personal task management, great for those needing a unified platform for individual productivity, although focused more on personal use. |
Pros and Cons of each Todoist Alternative
Here’s a table outlining the primary pros and cons of each alternative compared to Todoist:
| Alternative | Pros | Cons |
|---|---|---|
| Airtable | – Powerful database functionality | – May have a steeper learning curve |
| – Highly customizable views and fields | – Can be overly complex for simple task management | |
| – Excellent for teamwork and collaboration | ||
| Asana | – Comprehensive project management features | – Can be overwhelming with too many features |
| – Strong task dependencies and timelines | – Higher tier needed for advanced features | |
| – Good integration with other tools | ||
| Basecamp | – Excellent for team collaboration and communication | – Limited task management features compared to Todoist |
| – Simple and user-friendly interface | – No advanced filtering or sorting options | |
| ClickUp | – Highly customizable and feature-rich | – Can feel cluttered due to extensive features |
| – All-in-one tool covering tasks, docs, and goals | – Potential performance issues with large tasks/projects | |
| Microsoft To Do | – Seamless integration with Microsoft 365 | – Limited in project management capabilities |
| – Simple and intuitive interface | – Lacks advanced features like dependencies | |
| Monday.com | – Versatile for workflow management | – Pricing can increase significantly with features |
| – Good visual project tracking options | – Initial setup can be complex | |
| Notion | – Flexible all-in-one workspace for notes, tasks, and databases | – Can be slow with larger databases |
| – Excellent for documentation alongside task management | – Learning curve for new users | |
| Smartsheet | – Powerful project planning and tracking capabilities | – More complex and less intuitive than Todoist |
| – Good for collaboration on detailed projects | – More geared towards larger organizations | |
| Trello | – Visual task organization using boards | – Limited features for complex project management |
| – Easy to understand and use | – Lacks advanced task filtering and time management features |
This table summarizes the strengths and weaknesses of each tool relative to Todoist, taking into account typical use cases for productivity and task management.
Todoist vs Competitors: Traffic & Marketing Comparison
Traffic Comparison
Among the analyzed brands, Asana leads with an impressive organic traffic count, peaking over 27 million in January 2025, and remaining consistently high throughout the period. ClickUp and Monday.com also show strong performance with traffic counts exceeding 10 million. In contrast, Basecamp and Airtable attract significantly lower traffic, with values around 400,000 to 600,000, making them the lowest in organic visibility. The significant disparity illustrates how some brands dominate the market while others struggle to gain traction.
Top Performing Keywords
Asana and Airtable dominate in keyword rankings, with both having multiple keywords ranking first, such as "team management software" and "mobile app builder," respectively. While Todoist ranks well for "free task management software," it lacks the depth in high-ranking keywords seen with competitors. Additionally, ClickUp and Monday.com effectively leverage long-tail keywords to enhance visibility. Notably, Trello focuses on keywords relevant to task management and project management, giving it a well-rounded keyword strategy.
Conclusions on Visibility and Reach
In terms of online visibility, Asana stands out with the highest organic traffic and a strong keyword portfolio, particularly in project management tools. Brands like ClickUp and Monday.com also show robust growth and effective keyword strategies, positioning them favorably in the market. On the other hand, Basecamp and Airtable fail to match the traffic and keyword performance of larger competitors, revealing a need for enhanced visibility strategies. Overall, strong traffic and keyword effectiveness correlate closely with brand strength in the digital marketplace.
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Other “Todoist” Alternatives & Competitors that you can find for free
Here are five alternatives to Todoist, along with their key features, strengths, and value propositions:
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Wrike
- Key Features: Project planning, Gantt chart views, real-time collaboration, time tracking, and customizable dashboards.
- Strengths: Robust project management capabilities suited for teams of all sizes, enhanced visualization tools, and integration with a wide range of software applications.
- Value Proposition: Wrike offers powerful tools for professional teams focusing on complex project management, allowing for effective collaboration and real-time updates.
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OmniFocus
- Key Features: Advanced task management, location-based reminders, project organization, and a review feature for workflow evaluation.
- Strengths: Tailored for Mac and iOS users, features a clean interface, and supports sophisticated task structuring and categorization.
- Value Proposition: OmniFocus excels in helping users who prefer a deep, highly organized approach to task and project management, emphasizing personal productivity and the Getting Things Done methodology.
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TickTick
- Key Features: Task lists, calendar integration, reminders, habit tracking, and a Pomodoro timer.
- Strengths: Multi-platform availability, user-friendly interface, and versatility in handling both simple and complex tasks.
- Value Proposition: TickTick combines task management with habit tracking, making it an excellent choice for users wanting to balance productivity with personal development.
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Fancy Hands
- Key Features: Virtual assistant services, task delegation, and project management.
- Strengths: Ability to outsource tasks to a team of assistants, quick turnaround times, and user-friendly software for managing requests.
- Value Proposition: Fancy Hands stands out by offering a unique approach to productivity, allowing users to delegate and manage tasks effectively while freeing up personal time.
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Flow
- Key Features: Task management, team collaboration, project planning, and timeline views.
- Strengths: Intuitive interface, strong focus on team collaboration, and seamless integration with other tools like Slack and Google Workspace.
- Value Proposition: Flow helps teams streamline their workflow and enhance collaboration, making it ideal for organizations seeking to centralize communication and project tracking in one place.
