Top Smartsheet Alternatives & Competitors based on 641 Reviews
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| Brand | Pricing |
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Smartsheet offers a range of pricing plans starting with a Pro plan at $7 per user per month, ideal for small teams, leading up to Business at $25 per user per month with more features like automation and integrations. They also offer an Enterprise plan with customized pricing. |
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Airtable provides a Free tier with limited features, while the Plus plan is priced at $10 per user per month, the Pro plan at $20 per user per month, and the Enterprise plan offers custom pricing. Higher tiers include advanced features like blocks and enhanced collaboration. |
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Basecamp charges a flat rate of $99 per month for unlimited users and projects, providing a straightforward pricing model that is ideal for businesses that require access for multiple team members. |
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ClickUp offers a Free tier with essential features, while the Unlimited plan is priced at $5 per user per month, and the Business plan at $12 per user per month. There are also higher-tier plans (Business Plus and Enterprise) with more features and custom pricing. |
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Monday.com pricing starts with a Basic plan at $8 per user per month, the Standard plan at $10, and the Pro plan at $16 per user per month when billed annually. An Enterprise plan is available with custom pricing based on needs. |
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Notion offers a Free plan for personal use, while the Personal Pro plan is $5 per month. For teams, the Team plan is $10 per member per month, and the Enterprise plan is available with custom pricing for larger organizations. |
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Todoist has a Free version for single users, the Pro plan at $4 per month, and a Business plan at $6 per user per month. The pricing is structured around personal use or team collaboration needs. |
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Trello offers a Free tier with basic features, the Business Class plan for $12.50 per user per month, and an Enterprise plan with custom pricing. The pricing structure focuses on collaboration and project management enhancements for teams. |
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Why should you be looking for a Smartsheet alternative?
Users often seek alternatives to Smartsheet due to specific feature needs, ease of use, budget constraints, and support options. For instance, some may require a more intuitive interface, while others look for robust mobile support or collaboration tools. Budget-conscious users might prefer more affordable pricing plans. This article explores top alternatives such as Airtable, Asana, Basecamp, ClickUp, Microsoft To Do, Monday.com, Notion, Todoist, and Trello, focusing on their unique features, pricing models, and target users to help inform your decision.
Quick Overview of Top Smartsheet Competitors
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Airtable – Best Smartsheet Alternative for Collaborative Work
Combines the functionality of a spreadsheet with a database, allowing for highly customizable project management. Offers powerful collaboration features and integration with various apps, making it ideal for teams. -
Asana – Top Smartsheet Competitor for Task Tracking
Focuses on task management and project tracking with a user-friendly interface. Its features include timeline view, task dependencies, and robust reporting tools, suitable for teams looking to streamline workflows. -
Basecamp – Simplest Smartsheet Alternative for Team Communication
Provides a straightforward approach to project management, emphasizing team communication and organization. Known for its to-do lists, message boards, and file sharing, making it a great choice for simple project needs. -
ClickUp – Most Versatile Smartsheet Competitor for All-in-One Management
Offers a wide array of functionalities including tasks, docs, goals, and chat, making it a comprehensive tool for project management. Highly customizable and suitable for teams of all sizes seeking flexibility. -
Microsoft To Do – Best Free Smartsheet Alternative for Individual Task Management
Focuses on personal productivity with task lists and reminders. Integrates effortlessly with other Microsoft Office products, making it a great choice for existing Microsoft users. -
Monday.com – Best Smartsheet Competitor for Visual Project Management
Features a visually appealing interface with customizable workflows and dashboards. Excellent for teams that prioritize visual project tracking and collaboration across task management. -
Notion – Most Flexible Smartsheet Alternative for Knowledge Management
Blends project management with note-taking, knowledge sharing, and database creation. Highly adaptable, allowing users to create bespoke workspace solutions tailored to their individual or team needs. -
Todoist – Best Smartsheet Competitor for Personal and Team Task Management
Offers a simple and effective system for task management across devices. Known for its intuitive interface and productivity features like recurring tasks and labels, ideal for individuals and teams alike. -
Trello – Most User-Friendly Smartsheet Alternative for Visual Task Boards
Utilizes a kanban-style board for visual project management. Best for teams wanting an easy-to-use interface with card and list functionality to track projects and tasks in a clear, organized manner.
Smartsheet Alternatives: Feature by Feature Comparison
| Feature | Airtable | Asana | Basecamp | ClickUp | Microsoft To Do | Monday.com | Notion | Todoist | Trello | Smartsheet Comparison |
|---|---|---|---|---|---|---|---|---|---|---|
| Flexible Database | Offers a visually appealing database with customizable views (grid, calendar, gallery). | Task management with customizable workflows, but not database-driven. | Project organization lacks complex data structuring. | Advanced task management with customizable views and built-in docs for project details. | Simple list-based task management; lacks a full database feature but integrates well. | Visual task management that combines elements of spreadsheets and kanban boards. | All-in-one workspace that combines note-taking, databases, and task management. | Provides simple task management with priority levels but lacks a database structure. | Visual kanban boards with checklist features. | Smartsheet offers a strong grid-based tool for detailed project management but less user-friendly. |
| Collaboration | Real-time collaboration with comments, integrations, and mentions. | Extensive collaboration tools including comments, mentions, and team assignments. | Messaging and document sharing capabilities for project teams. | Collaboration through tasks, comments, and real-time document editing. | Basic collaboration through task sharing; lacks rich discussion features. | Facilitates team collaboration through boards, assignments, and comments. | Strong collaboration through shared workspaces and comments on notes and tasks. | Task sharing and comment features, but less real-time interaction. | Real-time collaboration through comments and task updates. | Smartsheet allows collaboration but typically requires more complex setups. |
| Integrations | Integrates with hundreds of applications including Zapier, Google Suite, etc. | Integrates with a wide range of productivity tools suitable for team workflows. | Limited third-party integrations compared to others in the table. | Extensive integrations with tools like Slack, Zoom, and more; built-in automation features. | Seamless integration with Microsoft applications, but limited third-party options. | Variety of integrations with tools like Slack, Google Drive, and more. | Integrates well with various tools, focusing on productivity and note-taking workflows. | Good integration options with tools like Zapier and Google Calendar but limited compared to others. | Integrates with a variety of apps, but more limited than competitors. | Smartsheet has strong integration features but may require more effort to set up than others. |
| Customization | Highly customizable fields, templates, and views to tailor workflows. | Custom fields and project templates allow for workflow tailoring. | Limited customization compared to others listed. | Extensive customization options for dashboards, views, and task management setups. | Limited customization; mainly focuses on task lists without extensive field options. | Allows customization of dashboards, columns, and board layouts for many workflows. | Highly customizable interface for note structures, databases, and task workflows. | Custom labels and filters are available but less than others. | Basic customization with board layouts and card types. | Smartsheet provides advanced customization but less user-friendly for casual users. |
| Task Management | Offers both basic and advanced task management options alongside project tracking. | Robust task assignment and tracking with dependencies, due dates, and project milestones. | Basic task management tied to project organization. | Comprehensive task management with features like time tracking, dependencies, and priorities. | Simple task management focusing on individual task lists rather than projects. | Strong task management with features like time tracking, automations, and dependencies. | Combines task management with note-taking, allowing for unique task organization options. | Task management with some advanced features but lacks complex project features. | Straightforward task management focused on kanban principles. | Smartsheet’s task management is more robust but may overwhelm new users. |
| User Interface | Intuitive and modern user interface that streamlines data entry and viewing. | Clean and user-friendly interface, easy to navigate for teams. | Simplistic interface but less visually engaging. | Modern and flexible UI with an emphasis on ease of use. | Clean and simple interface focused on task lists. | Visually appealing interface with modern design and engaging visual task boards. | Flexible and aesthetic interface but may require time to navigate effectively. | Simple UI focusing on clean task lists and organization. | Easy-to-navigate interface focused on cards. | Smartsheet has a more business-like interface, which can be less appealing for casual users. |
| Templates | Offers a wide variety of templates for different use cases, from project to event planning. | Extensive library of project and task templates for various use cases. | Limited templates for project setup. | Diverse templates for project management, productivity, and more. | Very few task templates; customization is usually required. | Provides a large selection of templates for various industries and workflows. | Templates available but not as extensive as others for different tasks and use cases. | Limited templates; mostly focusing on basic task organization. | Various templates focused on common project setups. | Smartsheet provides focused templates but less versatility compared to others. |
| Automation | Basic automation through integrations and scripting. | Automated workflows and rules to streamline processes. | Few automation capabilities available. | Advanced automation features to minimize repetitive tasks and enhance productivity. | Limited automation, focusing primarily on task notifications. | Offers a variety of automation options to save time on recurring tasks. | Some automation capabilities for workflows but less than ClickUp or Zapier integrations. | Basic task reminders and recurring tasks; automation features are minimal. | Basic automation for card movements and due date alerts. | Smartsheet has advanced automation capabilities suited for complex project requirements but less user-friendly. |
This table outlines significant features for each project management tool, comparing them to Smartsheet and highlighting unique or superior aspects that may benefit users.
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Integration Capabilities for each Smartsheet competitor
| Alternative | Supported Integrations | Compatibility Notes |
|---|---|---|
| Smartsheet | Google Workspace, Microsoft 365, Slack, Trello, Jira, Salesforce, Zapier, Dropbox, Box, Asana, Airtable, Monday.com | Strong compatibility with popular productivity and communication tools; integrates well with project management and document sharing applications. |
| Airtable | Slack, Dropbox, Google Drive, Jira, Zapier, Asana, Mailchimp, Typeform, HubSpot, Salesforce, Microsoft Teams | Excellent integration with marketing and CRM tools, enhancing collaboration and data management across tasks. |
| Asana | Slack, Microsoft Teams, Dropbox, Google Drive, Zapier, Trello, Zoom, Salesforce, Mailchimp, GitHub | Focused heavily on communication tools which enhances team alignment and collaboration on task management. |
| Basecamp | Zapier, Slack, Google Drive, Harvest, Calendly | Limited direct integrations; relies on Zapier for extended functionality, best for teams already using Basecamp for project management. |
| ClickUp | Slack, Google Drive, Zoom, GitHub, Trello, Asana, Timely, Microsoft Teams, Dropbox, Zapier, Evernote | Highly versatile in integrating with various task management and productivity tools, aiming for a seamless workflow experience. |
| Microsoft To Do | Outlook, Microsoft Teams, OneNote, Planner, To-Do Microsoft Graph APIs | Deep integration within Microsoft ecosystem, facilitating task management directly linked with Microsoft productivity tools. |
| Monday.com | Slack, Google Drive, Microsoft Teams, Zoom, Trello, Jira, Asana, Mailchimp, HubSpot, Salesforce, Zendesk, Dropbox | Offers extensive integrations with both task management and CRM systems; emphasizes team collaboration and data sharing. |
| Notion | Google Drive, Slack, Evernote, Trello, Figma, Zapier, GitHub, Typeform, Intercom | Flexible design allows for integration with various tools, but primarily focuses on note-taking and documentation alongside task management. |
| Todoist | Google Calendar, Zapier, IFTTT, Dropbox, Evernote, Trello, Slack, Microsoft To Do | Primarily task-focused; integrates well with calendar tools and automation platforms for enhanced task management efficiency. |
| Trello | Slack, Google Drive, Dropbox, Jira, GitHub, Zapier, Evernote, Asana, Microsoft Teams, Salesforce | Strong connection to project management and collaboration tools; enables teams to use Trello boards alongside other workflow applications effectively. |
Pros and Cons of each Smartsheet Alternative
Here’s a comparison table outlining the primary pros and cons of each alternative to Smartsheet:
| Alternative | Pros | Cons |
|---|---|---|
| Airtable | – User-friendly interface with customizable fields and views | – Limited project management features compared to others |
| – Strong database capabilities for managing complex data | – Can become cluttered with too much data | |
| – Integration with various third-party applications | – Cost can increase with more records or users | |
| Asana | – Robust task management and project tracking features | – Can be overwhelming with many features for beginners |
| – Excellent collaboration tools and reporting functions | – Limited options for spreadsheet-like data organization | |
| – Strong integration capabilities | – Performance issues with larger projects | |
| Basecamp | – Simple and intuitive user interface | – Limited task management features |
| – Strong focus on communication and team collaboration | – Less flexibility for custom workflows | |
| – Flat pricing structure, regardless of team size | – Lacks advanced reporting tools | |
| ClickUp | – Highly customizable with numerous features | – Can be complex to set up and navigate for new users |
| – All-in-one platform for tasks, docs, goals, and chat | – Performance can lag with extensive use | |
| – Extensive third-party integrations | – User experience can be inconsistent across features | |
| Microsoft To Do | – Simple and effective for personal task management | – Limited project management and collaboration features |
| – Strong integration with Microsoft 365 suite | – Lacks advanced project tracking capabilities | |
| – Free to use with basic features | – Fewer features compared to more robust alternatives | |
| Monday.com | – Highly visual and customizable project views | – Can be expensive as team size grows |
| – Strong automation and integration capabilities | – Learning curve may be steep for beginners | |
| – Flexible for various project styles including agile and waterfall | – Complexity can lead to overwhelming user experience | |
| Notion | – All-in-one workspace for notes, tasks, databases, and wikis | – Can be too flexible, leading to inconsistent organization |
| – Offers powerful customization and template options | – Lack of built-in project management features | |
| – Strong collaboration tools | – Performance can lag with large databases | |
| Todoist | – Simple and effective for individual task management | – Limited project management features for teams |
| – Cross-platform availability and synchronization | – Basic organizational features compared to others | |
| – Offers productivity tracking and gamification | – Not suitable for complex project management | |
| Trello | – Visual Kanban board structure for task management | – Limited advanced project tracking features |
| – Flexible and easy to use | – Can become disorganized with large projects | |
| – Integrations with numerous third-party apps | – Requires power-ups for advanced functionality |
This table highlights a clear comparison of each alternative to Smartsheet based on their strengths and weaknesses in project management and task organization.
Smartsheet vs Competitors: Traffic & Marketing Comparison
Traffic Comparison:
In terms of organic traffic, Asana leads significantly with over 27 million visitors, followed by Smartsheet (approximately 5 million). Airtable trails considerably at about 691K, while Basecamp also sees low traffic at around 400K. Microsoft To Do and ClickUp range between 900K and 11 million, indicating a strong performance but not as high as Asana. Notion, Todoist, Trello, and Monday.com have mid-level performances, with traffic figures between 2-3 million, showing potential but not reaching the highest tiers in engagement.
Top Performing Keywords:
Asana and Smartsheet excel with strategic keyword rankings, securing top spots in competitive terms like "project management" and "task management." Smartsheet ranks well across numerous crucial terms. Airtable’s key terms focus on niche app-building strategies, showcasing a unique approach. In contrast, brands like ClickUp and Monday.com target specific functionalities and tools, reflecting targeted keyword strategies that emphasize features rather than broad terms. Overall, keyword strength shows Asana with the most diverse portfolio and market penetration.
Conclusions on Visibility and Reach:
Asana stands out as the brand with the strongest online visibility, driven by high traffic and robust keyword rankings. Smartsheet is noteworthy for its keyword dominance in project management areas. ClickUp and Monday.com demonstrate strong niche performance, suggesting a targeted marketing approach. Notion and Airtable find success through specific categories like task management and app development. Overall, Asana and Smartsheet command substantial market presence, while others have opportunities to enhance visibility through refined strategies and focused keyword optimizations.
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Other “Smartsheet” Alternatives & Competitors that you can find for free
Here are five alternatives and competitors to Smartsheet, along with their key features, strengths, and value propositions:
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Wrike
- Key Features: Task management, real-time collaboration, Gantt charts, time tracking, and reporting.
- Strengths: Extensive customization options, strong collaboration tools, easy integration with other tools, and versatile project visualization.
- Value Proposition: Wrike enables teams to collaborate effectively with a robust platform that facilitates project planning and execution, suitable for marketing, creative, and professional services teams.
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Teamwork
- Key Features: Task management, project templates, time tracking, milestone tracking, and client collaboration.
- Strengths: Comprehensive features for project management, strong client collaboration tools, and an intuitive interface.
- Value Proposition: Teamwork is designed for client-facing teams, offering powerful tools for managing projects while maintaining transparency and communication with clients.
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Smartsheet for Business
- Key Features: Grid, card, and Gantt views, automation, customizable dashboards, resource management, and reporting.
- Strengths: Very adaptable for different industries, solid automation features, and strong data integration capabilities.
- Value Proposition: Smartsheet for Business provides an easy-to-use platform for organizations needing to manage complex projects while facilitating collaboration across departments.
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Zoho Projects
- Key Features: Task automation, Gantt charts, time tracking, collaboration, and document management.
- Strengths: Affordable pricing plan, seamless integration with other Zoho products, and good reporting features.
- Value Proposition: Zoho Projects offers a cost-effective solution with solid features, making it ideal for small to medium-sized businesses looking to manage their projects efficiently.
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Workfront
- Key Features: Project planning, resource management, time tracking, reporting, and integrations with various tools.
- Strengths: Comprehensive project portfolio management, strong analytics capabilities, and excellent for larger enterprises.
- Value Proposition: Workfront empowers organizations to optimize their work by aligning teams with business objectives, providing deeper insights into project performance and resource allocation.
These alternatives offer a diverse range of features and capabilities suitable for different project management needs.
