Top Trello Alternatives & Competitors based on 641 Reviews
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| Brand | Pricing |
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Trello offers a free plan with essential features, a Standard plan for $5/month per user with more automation and integrations, a Premium plan at $10/month per user which includes advanced features for larger teams, and an Enterprise option tailored for organizations requiring additional security and customization. |
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Airtable has a free tier with basic features, a Plus plan at $10/month per user with increased records and attachment space, a Pro plan at $20/month per user with advanced features like blocks and custom branded forms, and an Enterprise plan for advanced needs and larger organizations, with custom pricing. |
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Basecamp offers a flat pricing model with a single plan at $99/month for unlimited users and projects, aimed at small to large teams without per-user fees, providing a cohesive range of tools for project management and collaboration. |
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ClickUp has a free basic plan, along with a Unlimited plan at $5/month per user that includes additional integrations, a Business plan for $12/month per user with advanced features, and an Enterprise plan with custom pricing for large teams needing tailored solutions. |
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Monday.com features a free trial, with basic pricing starting at $10/month per user for the Basic plan, $12/month per user for the Standard plan with visual tools and templates, $20/month per user for the Pro plan with advanced analytics, and an Enterprise option requiring custom pricing. |
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Notion offers a free personal plan, a Personal Pro plan at $5/month, a Team plan at $10/month per member for collaborative workspaces, and an Enterprise version with custom pricing available for larger organizations requiring more extensive features and security. |
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Smartsheet provides a free 30-day trial, with pricing starting at $7/month per user for the Pro plan, $15/month per user for the Business plan offering automation and reporting features, and custom pricing for Enterprise solutions such as security and compliance features. |
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Todoist has a free version, with a Premium plan priced at $3/month providing additional features like reminders and comments, and a Business plan at $5/month per user offering team collaboration features and project tracking. |
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Why should you be looking for a Trello alternative?
Many users seek alternatives to Trello for reasons such as feature limitations, budget constraints, or a need for more robust support options. Specific feature requirements—like enhanced collaboration tools or advanced project tracking—often drive these transitions. Popular alternatives include Airtable, Asana, Basecamp, ClickUp, Microsoft To Do, Monday.com, Notion, Smartsheet, and Todoist. This overview will explore critical factors such as features, pricing, and target users to help you find the best project management tool suited to your unique needs.
Quick Overview of Top Trello Competitors
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Airtable (Best Trello Alternative for Customization)
Offers a flexible spreadsheet-database hybrid interface, which allows for extensive customization of task tracking. It supports rich field types and is ideal for teams needing a versatile project management solution. -
Asana (Top Trello Competitor for Team Collaboration)
Provides robust team collaboration features with task assignments, dependencies, and project timelines. Its flexibility in creating workflows makes it ideal for both simple and complex projects. -
Basecamp (Best Trello Alternative for Small Teams)
Focuses on simplicity and ease of use, combining to-do lists, file sharing, and messaging in one platform. It’s particularly appealing to small teams seeking straightforward project management. -
ClickUp (Most Feature-Rich Trello Competitor)
Combines various project management methodologies with features like docs, goals, and time tracking. ClickUp’s unique flexibility allows teams to tailor their workspace to match their workflow preferences. -
Microsoft To Do (Simplest Trello Alternative for Individual Use)
Offers a straightforward task management experience, integrating seamlessly with other Microsoft Office applications. Ideal for individuals looking for a simple way to organize personal and work tasks. -
Monday.com (Best Trello Competitor for Visual Project Management)
Features highly customizable dashboards and visual project tracking tools like Gantt charts and timelines. It excels in providing visual clarity to project statuses and team workloads. -
Notion (Best Trello Alternative for All-in-One Workspace)
Combines notes, tasks, databases, and collaboration features in one platform, making it extremely versatile. Ideal for teams that prefer an integrated solution for documentation and task management. -
Smartsheet (Best Trello Competitor for Spreadsheet Lovers)
Offers a familiar spreadsheet interface with powerful project management features like automated workflows and resource management. It’s well-suited for users who enjoy spreadsheet functionality and require advanced project tracking. -
Todoist (Most Minimalist Trello Alternative)
Delivers a clean, user-friendly interface focused on task organization and prioritization. Its simplicity makes it perfect for individuals or small teams that just need to manage tasks without extra complexity.
Trello Alternatives: Feature by Feature Comparison
| Feature | Airtable | Asana | Basecamp | ClickUp | Microsoft To Do | Monday.com | Notion | Smartsheet | Todoist | Comparison to Trello |
|---|---|---|---|---|---|---|---|---|---|---|
| Collaboration | Real-time collaborative editing with rich field types. | Task comments, mentions, and workload balancing available. | Centralized discussion threads. | Collaboration through comments, tasks, and document sharing. | Task sharing and collaboration via shared lists. | Team collaboration with updates and notifications. | Collaboration across wikis, notes, and tasks. | Robust collaboration features including sharing and commenting. | Collaborative tasks and projects with comments. | Trello offers basic collaboration; many tools offer richer features. |
| Task Management | Flexible table views (grid, kanban, calendar) for task management. | Sections and workflows to prioritize tasks and projects. | Simplified task management with check-ins. | Highly customizable task views and statuses. | Focused lists allow for task prioritization. | Customizable dashboards for task management. | Integrated task management within documents. | Task lists with priority levels and deadlines. | Trello’s card system is simple but lacks task depth. | |
| Workflow Automation | Built-in automation through triggers and actions. | Rules and automation to streamline repeated tasks. | Limited automation features. | Advanced automation and integration capabilities. | Basic reminders and task scheduling can be automated. | Automated workflows with triggers and notifications. | Automation of repetitive tasks and updates. | Task recurrence and automation options available. | Trello lacks advanced automation; many alternatives have robust features. | |
| Templates | Extensive base and project templates across various domains. | Pre-built templates for a variety of project types. | Standardized project templates for teams. | Versatile templates for a wide range of projects. | Basic task templates available. | Ready-to-use templates for various workflows. | Diverse templates for project and document management. | Simple task templates. | Trello provides a limited selection of templates. | |
| Reporting | Highly customizable views help visualize data and progress. | Dashboards and reporting features for project tracking. | Limited reporting capabilities. | Advanced reporting with dashboards and Gantt charts. | Basic task completion statistics. | Visual reports and analytics for performance tracking. | Powerful reporting capabilities and Gantt charts. | Basic productivity tracking. | Trello’s reporting is less visual and comprehensive. | |
| Integrations | Integrates with hundreds of apps and services easily. | Wide range of integrations with tools like Dropbox, Slack, etc. | Limited integrations. | Extensive integrations and APIs for enhanced connectivity. | Integrates with Microsoft Office for seamless work. | Hundreds of integrations available for various modules. | Integrates with numerous apps but focuses on productivity. | Integrates with various productivity tools. | Trello offers integrations, but some tools have more extensive options. | |
| Customizability | Highly customizable fields and views per user needs. | Custom fields and project settings to tailor workflows. | Limited customization options. | Extensive customization options in task and project layouts. | Basic custom categories for tasks. | Highly customizable reporting and task display. | Custom databases, templates, and workflows. | Limited customization options for task representation. | Trello is customizable but not as versatile as some alternatives. | |
| User Interface | User-friendly with an attractive grid and kanban style. | Clean, modern interface that is easy to navigate. | Simple interface focusing on clarity. | Flexible UI with numerous display options. | Intuitive app focused on task completion. | Colorful and engaging dashboard style. | Modern UI that combines a note-taking and task management feel. | Simple task-focused interface. | Trello’s UI is simple but can be less appealing than some competitors. | |
| File Sharing | Attachments and files can be added to each record easily. | File attachments allowed in task comments and descriptions. | Centralized file storage capability. | File attachments in tasks and features for document sharing. | Files can be added to tasks. | Easy file sharing and attachment options. | Supports file embeds and rich content in notes. | File attachment options for individual tasks. | Trello supports attachments but may not offer the same level of integration. |
Unique/Superior Aspects:
- Airtable: Offers highly structured data management with a strong focus on customization and collaboration.
- Asana: Excels in workflow automation, project tracking, and reporting, making it great for teams focused on timelines.
- Basecamp: Strong emphasis on team communication and simplified project management, ideal for straightforward projects.
- ClickUp: Provides comprehensive features for extensive task management, reporting, and customization, perfect for complex projects.
- Microsoft To Do: Integrates seamlessly with Microsoft Office, offering simplicity in task management and reminders.
- Monday.com: Highly visual project management with numerous integrations, customizable workflows, and dashboards.
- Notion: Combines notes, tasks, and databases, making it highly versatile for personal and collaborative projects.
- Smartsheet: Robust reporting and project management capabilities suited for larger organizations aiming for extensive visibility.
- Todoist: Focused on simplicity with powerful organization tools, beneficial for individual task management.
This structured comparison illustrates how these tools may provide superior features to users, depending on their specific needs and project management styles.
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Integration Capabilities for each Trello competitor
| Alternative | Supported Integrations | Compatibility Notes |
|---|---|---|
| Airtable | Slack, Google Drive, Dropbox, Gmail, Zapier, Mailchimp, Typeform, Salesforce, Box | Strong support for CRM and data management tools. |
| Asana | Slack, Microsoft Teams, Google Drive, Dropbox, Zoom, Harvest, Zapier, Salesforce, GitHub, Outlook, Evernote | Integrates extensively with both task management and communication tools. |
| Basecamp | Zapier, GitHub, Google Calendar, Slack, Google Drive | Primarily focuses on project management and communication. |
| ClickUp | Slack, Google Drive, Zoom, GitHub, Dropbox, Trello, Microsoft Teams, Zapier, Evernote, Salesforce | Versatile integrations with various software across task management and productivity tools. |
| Microsoft To Do | Microsoft Office Suite, Outlook, To-Do for Windows, Teams, OneNote, Planner, SharePoint | Tight integration within Microsoft ecosystem; limited external app integrations compared to others. |
| Monday.com | Slack, Microsoft Teams, Google Drive, Trello, GitHub, Zoom, Dropbox, Jira, Zapier, HubSpot | Comprehensive integrations across project management and collaboration tools. |
| Notion | Slack, Google Drive, Trello, Figma, GitHub, Typeform, Zapier | Focused on productivity and flexibility; fewer curated integrations but highly customizable with APIs. |
| Smartsheet | Slack, Microsoft Teams, Google Drive, Dropbox, Jira, ServiceNow, Salesforce, Mailchimp, Trello | Strong emphasis on enterprise solutions and project management tools. |
| Todoist | Google Calendar, Zapier, Dropbox, IFTTT, Slack, Amazon Alexa, Outlook | Best suited for personal task management with decent integrations into productivity and communication tools. |
| Trello | Google Drive, Slack, Microsoft Teams, Evernote, Salesforce, GitHub, Dropbox, Zapier, Mailchimp | Highly extensible with diverse options; integrates well with other task management and office tools. |
Pros and Cons of each Trello Alternative
Here is a comparison table focusing on the primary pros and cons of each alternative to Trello, highlighting specific strengths and weaknesses relevant to typical use cases.
| Alternative | Pros | Cons |
|---|---|---|
| Airtable | – Flexible database capabilities for organizing data. – Customizable views (grid, calendar, kanban). – Strong integration options. |
– Can be overwhelming for simple projects. – More complex learning curve for new users. |
| Asana | – Excellent task management with subtasks and dependencies. – Strong reporting and tracking features. |
– Limited customization options for the interface. – Can be complex for small teams. |
| Basecamp | – All-in-one project management with built-in communication tools. – Straightforward and user-friendly interface. |
– Lacks detailed time tracking and reporting features. – Not as flexible for task structuring. |
| ClickUp | – Highly customizable views and workflows. – Comprehensive features (time tracking, goals, docs). |
– Can be overly complex with too many features. – Learning curve may be steep. |
| Microsoft To Do | – Simple interface with task organization capabilities. – Integrates well with Microsoft ecosystem. |
– Limited project management capabilities. – Not ideal for team collaboration. |
| Monday.com | – Visual project tracking with many templates. – Custom automation and integration options. |
– Can become expensive as team size grows. – Requires time to set up and configure properly. |
| Notion | – Versatile tool for notes, databases, and task management. – Highly customizable workspace. |
– May require significant setup time for project management use. – Collaboration features are less structured. |
| Smartsheet | – Strong in reporting and project management. – Familiar spreadsheet-like interface. |
– Can be costly for small teams. – Not as intuitive for those unfamiliar with spreadsheets. |
| Todoist | – Simple and effective for personal task management. – Clean and straightforward interface. |
– Limited project management capabilities. – Lacks collaboration features for teams. |
This table summarizes the main advantages and drawbacks of each platform compared to Trello, based on their features, usability, and alignment with various project management needs.
Trello vs Competitors: Traffic & Marketing Comparison
Traffic Comparison:
Asana emerges as the leader in organic traffic, boasting impressive numbers averaging over 24 million monthly visits, while Trello maintains strong visibility with around 2.3 million. Airtable, ClickUp, and Todoist show moderate traffic of around 690k, 10.8 million, and 2.5 million, respectively, while Microsoft To Do, Basecamp, and Monday.com report lower traffic levels at approximately 961k, 400k, and 2.7 million. Notion’s traffic fluctuates, peaking at around 8.9 million. Thus, Asana dominates, while Basecamp sits at the lower end of the spectrum.
Top Performing Keywords:
Asana excels with keywords like "asana project management software" and "task management," ranking at number one for several, illustrating its strong marketing focus. Trello follows closely with crucial keywords like "project management tool" and "task management," also ranking first. Airtable benefits from niche keywords like "no code mobile app builder," ranked first as well. In contrast, Basecamp struggles with keyword rankings, with many positioned below the top. This highlights Asana and Trello’s strength and strategic keyword focus compared to others.
Conclusions on Visibility and Reach:
Asana’s high organic traffic and robust keyword strategy grant it substantial online visibility, reinforcing its status as a leader in project management. Trello and ClickUp also maintain notable visibility, especially within their niches. Meanwhile, Basecamp and Microsoft To Do exhibit limited reach with fewer high-ranking keywords, affecting their overall market presence. Brands like Airtable and Notion leverage specific app development keywords, yet overall visibility lags behind the leaders. As such, tailored strategies are essential for enhanced performance.
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Other “Trello” Alternatives & Competitors that you can find for free
Here are five alternatives and competitors to Trello, along with their key features, strengths, and value propositions:
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Wrike
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Key Features:
- Customizable workflows
- Time tracking and reporting
- Collaborative proofing and approval tools
- Gantt chart visualization
- Strengths: Offers robust project management capabilities and is suitable for cross-functional teams. The automation features enhance efficiency.
- Value Proposition: Wrike provides a powerful platform that combines project management with productivity tools, making it ideal for enterprises needing structured project visibility.
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Key Features:
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Hive
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Key Features:
- Task management and project planning
- Time tracking and scheduling
- Email integration and collaboration tools
- Resource management
- Strengths: Focuses on team productivity, integrates communication tools, and allows for quick task creation.
- Value Proposition: Hive enhances team collaboration and productivity through a single platform that integrates various work tools, helping teams manage projects and tasks seamlessly.
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Key Features:
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Teamwork
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Key Features:
- Task lists with subtasks and dependencies
- Time tracking and billing
- File sharing and collaboration features
- In-depth reporting capabilities
- Strengths: Supports complex project management with a focus on client management and billing.
- Value Proposition: Teamwork caters specifically to client-focused teams by providing tools that streamline project delivery while ensuring transparent billing and reporting.
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Key Features:
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Zoho Projects
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Key Features:
- Task management with time tracking
- Milestones and Gantt charts
- Integrated bug tracking
- Document management and sharing
- Strengths: Integrates well with other Zoho tools, offering a comprehensive suite for business management.
- Value Proposition: Zoho Projects delivers extensive project management capabilities at a cost-effective price, especially for teams already using Zoho’s business applications.
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Key Features:
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MeisterTask
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Key Features:
- Kanban boards for task visualization
- Integration with task automation tools (like Zapier)
- Agile project management features
- Customizable project templates
- Strengths: User-friendly interface and flexibility in project design make it appealing for teams using agile methodologies.
- Value Proposition: MeisterTask combines ease of use with powerful project management tools, making it a perfect fit for creative teams and agile practitioners looking for visual task management.
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Key Features:
These competitors each provide unique features and strengths that cater to different business needs, making them viable alternatives to Trello.
