Top Airtable Alternatives & Competitors based on 641 Reviews
| Brand | Rating | Pricing |
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★ ★ ★ ☆ 3.3 | Airtable offers a free plan with essential features for individual users, as well as three paid plans: Plus ($12/user/month), Pro ($24/user/month), and Enterprise (custom pricing) with added features like advanced customization, blocks, and automation capabilities. |
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★ ★ ★ ☆ 3.6 | |
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★ ★ ★ ☆ 4 | Basecamp has a flat pricing model at $99/month for unlimited users, which includes all standard features without per-user fees, aiming at businesses wanting a simple, predictable pricing structure. |
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★ ★ ★ ★ ☆ 4.2 | ClickUp offers a free plan with limited features and four paid tiers: Unlimited ($5/user/month), Business ($12/user/month), Business Plus ($19/user/month), and Enterprise (custom pricing), with various feature enhancements at each tier. |
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★ ★ ★ ☆ 4 | Monday.com features a free plan for up to two users, and four paid plans: Basic ($8/user/month), Standard ($10/user/month), Pro ($16/user/month), and Enterprise (custom pricing) with varying levels of complexity and integration features. |
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★ ★ ★ ☆ 3.8 | Notion has a free personal plan and a personal pro plan at $4/month. The Team plan is priced at $8/user/month, and the Enterprise plan has custom pricing for larger organizations, offering advanced administrative features and security options. |
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★ ★ ★ ☆ 3.2 | Smartsheet does not have a free plan. Their pricing starts at $7/user/month for the Individual plan, $15/user/month for the Business plan, and Enterprise plan is custom priced, aimed at providing extensive features suited for larger teams. |
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★ ★ ★ ☆ 3.5 | Todoist offers a free basic plan and two paid plans: Pro at $3/month (billed annually) and Business at $5/user/month (billed annually), with additional collaboration features available at the higher tier. |
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★ ★ ★ ★ ☆ 4.7 | Trello has a free version with core features, along with three paid tiers: Standard ($5/user/month), Premium ($10/user/month), and Enterprise (custom pricing), designed for larger teams with enhanced capabilities, integrations, and automation. |
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Why should you be looking for a Airtable alternative?
Users often seek alternatives to Airtable due to specific feature needs, ease of use, budget constraints, and support options. For those wanting greater customization or simpler interfaces, alternatives like Asana, Basecamp, and ClickUp offer tailored solutions. Microsoft To Do and Todoist cater to users prioritizing task management, while Monday.com and Smartsheet address complex project needs. Notion provides versatile documentation and organization tools, and Trello excels in visual project management. This article will explore these options based on pricing, features, and target users.
Quick Overview of Top Airtable Competitors
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Asana
- Main Value Proposition: Strong project management capabilities with a focus on team collaboration.
- Unique Features: Offers timeline views, task dependencies, and workload management.
- Characteristic: Best for Team Collaboration as an Airtable alternative.
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Basecamp
- Main Value Proposition: Simplified project management in a user-friendly interface.
- Unique Features: Combines to-do lists, file sharing, and messaging in one platform.
- Characteristic: Cheapest Airtable alternative for teams.
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ClickUp
- Main Value Proposition: Highly customizable platform that caters to various workflow needs.
- Unique Features: Offers multiple views including Gantt, board, and list views with extensive automation options.
- Characteristic: Most Versatile Airtable alternative.
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Microsoft To Do
- Main Value Proposition: Seamless integration with Microsoft 365 for task management.
- Unique Features: Simple interface with features like My Day for daily task prioritization.
- Characteristic: Best Free Airtable alternative.
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Monday.com
- Main Value Proposition: Visual project tracking with a focus on workflows and automation.
- Unique Features: Uses a highly customizable board interface to manage projects and tasks.
- Characteristic: Best Visual Workflow Airtable alternative.
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Notion
- Main Value Proposition: All-in-one workspace that combines note-taking, databases, tasks, and wikis.
- Unique Features: Flexible page building allows users to create custom databases and task lists.
- Characteristic: Most Flexible Airtable alternative.
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Smartsheet
- Main Value Proposition: Combines powerful project management with spreadsheet functionality.
- Unique Features: Users can manage tasks in a grid format while utilizing advanced reporting functions.
- Characteristic: Best Data Management Airtable alternative.
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Todoist
- Main Value Proposition: Focused on individual task management with a clean interface.
- Unique Features: Utilizes Kanban boards, recurring due dates, and priority levels.
- Characteristic: Most User-Friendly Airtable alternative.
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Trello
- Main Value Proposition: Simple Kanban-style project management suited for visual thinkers.
- Unique Features: Board and card system with drag-and-drop functionality for easy task tracking.
- Characteristic: Best Visual Project Management Airtable alternative.
Airtable Alternatives: Feature by Feature Comparison
| Feature | Asana | Basecamp | ClickUp | Microsoft To Do | Monday.com | Notion | Smartsheet | Todoist | Trello | Comparison with Airtable |
|---|---|---|---|---|---|---|---|---|---|---|
| Project Management | Multi-project support with views (list, board, calendar) | Simple, effective project organization | Highly customizable project management | Basic to-do lists with project support | Visual project tracking with customizable boards | All-in-one workspace for project tracking | Advanced project management features | Task management with simple project view | Kanban-style project management | Airtable offers flexible databases but lacks the advanced project views seen in Asana and ClickUp. |
| Task Management | Tasks with assignees, due dates, and priority | To-do lists integrated with projects | Advanced task features (due dates, priorities) | Basic task prioritization | Visual task tracking with status updates | Tasks can link to various elements | Robust task tracking with automation options | Task prioritization and reminders | Drag-and-drop task organization | Airtable provides a simpler task management for database views but lacks integrated reminders. |
| Collaboration Tools | Commenting, file attachments, and team mentions | Message boards for team communication | In-app comments, mentions, and attachments | Shared lists and notes | Commenting and tagging team members | Collaborative editing with shared pages | Commenting, version history, and mentions | Task comments and project sharing | Comments and labels for collaboration | Airtable has commenting features but lacks integrated chat or messaging functionalities found in Basecamp. |
| Customization | Custom fields and templates | Limited customization options | Highly customizable workspaces and templates | Basic task categorization | Customizable dashboards and workflows | Flexible templates and integrations | Configurable columns and row types | Simple project and task views | Custom labels and boards | Airtable excels in database customization but lacks the extensive templates offered by ClickUp. |
| Templates | Project templates for quick setup | Pre-set project templates available | Pre-built templates + customizable templates | Basic task templates | Various templates for workflows | Over 500 templates available | Industry-specific templates | Basic templates available | Simple card templates | Airtable allows for templates but lacks the depth of project-specific templates in Asana. |
| Integrations | Integrates with over 200 apps | Email, calendars, and file storage | Over 1,000 integrations including many popular tools | Microsoft ecosystem at ease | Extensive integrations with other tools | Integrates with many productivity tools | Wide variety of integrations for teams | Integrates with many tools | Limited integrations compared to others | Airtable provides decent integrations but ClickUp offers superior flexibility and options. |
| User Interface | Intuitive UI with flexible views | Simple, minimalistic design | Highly customizable UI | Clean and straightforward UI | User-friendly with a flexible interface | Modern and streamlined interface | Flexible grid views and cards for tasks | Simple and clean UI | Easy drag-and-drop interface | Airtable has a clean UI but lacks the visual flexibility of Monday.com. |
| Mobile App | Mobile access to tasks and projects | Mobile-friendly design | Full-feature mobile app | Dedicated mobile application | Responsive designs for mobile users | Mobile app for notes and tasks | Mobile app with limited functionality | Good task management in mobile | Mobile app for task management | Airtable’s mobile features do not compare to the specialized mobile apps of Asana and ClickUp. |
| Reporting & Analytics | Customizable reporting features | Basic reporting features | Advanced reporting and dashboards | Basic task completion statistics | Detailed analytics on project progress | Flexible database views for insights | Features advanced reporting for project tracking | Basic productivity tracking | Power-Ups for advanced reporting | Airtable has powerful reporting tools but lacks the project-focused analytics of Smartsheet. |
| Pricing | Freemium model with premium tiers | Flat pricing for all features | Flexible pricing based on features | Free with Microsoft account | Tiered pricing based on features | Free with paid add-ons available | Flexible pricing based on user needs | Freemium with premium add-ons | Similar pricing model but Airtable has a different feature focus. |
This table provides a comparative look at different task and project management tools in relation to Airtable, highlighting unique and superior features that might benefit users in specific contexts.
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Integration Capabilities for each Airtable competitor
| Alternative | Supported Integrations | Compatibility Notes |
|---|---|---|
| Airtable | Slack, Google Drive, Dropbox, Zapier, Gmail, JotForm, Asana, Trello, WordPress, Mailchimp, Typeform, Salesforce, and others. | Strong compatibility with data interfacing tools and collaboration platforms, leveraging APIs through Zapier. |
| Asana | Slack, Microsoft Teams, Google Drive, Dropbox, Zoom, Zapier, GitHub, Jira, Evernote, Harvest, Salesforce, and more. | Focuses on enhancing project management and team collaboration; integrates with both task and communication tools. |
| Basecamp | Slack, Zapier, Google Calendar, Dropbox, Typeform, GitHub, and more. | Primarily integrates communication tools; limited integrations with direct task management applications compared to others. |
| ClickUp | Slack, Google Drive, Zoom, GitHub, Dropbox, OneDrive, Trello, Zapier, Evernote, and other major apps. | Comprehensive integrations for task management, productivity, and time tracking tools. |
| Microsoft To Do | Outlook, Microsoft Teams, OneNote, Planner, Microsoft 365, To-Do apps (Apple, Android), and more. | Directly integrates within the Microsoft ecosystem; limited third-party integrations compared to others. |
| Monday.com | Slack, Google Drive, Zoom, Dropbox, Gmail, Salesforce, Jira, Zendesk, and others. | Strong alignment with sales and marketing tools while integrating with various task management apps for better workflows. |
| Notion | Slack, Google Drive, Trello, Jira, GitHub, Typeform, Zapier, and others. | Focuses on note-taking and knowledge management, with task integration features; flexible API for custom integrations. |
| Smartsheet | Microsoft Teams, Slack, Google Drive, Jira, Salesforce, Box, Dropbox, Zapier, and others. | Facilitates project management and spreadsheets; integrates well with enterprise-level task and document tools. |
| Todoist | Zapier, IFTTT, Google Calendar, Dropbox, Slack, and other task-oriented apps. | Minimal third-party integrations but focuses on core task management, well-adapted for personal task tracking tools. |
| Trello | Slack, Google Drive, Dropbox, Microsoft Teams, Zapier, Jira, and other productivity and task management tools. | Known for visual task management; integrates well with a variety of collaboration and project tools. |
Pros and Cons of each Airtable Alternative
Here’s a comparison table capturing the primary pros and cons of alternatives to Airtable, focusing on typical use cases:
| Alternative | Pros | Cons |
|---|---|---|
| Asana | – Strong task management features – Excellent for tracking project timelines with dependencies – Robust integration capabilities |
– Limited database functionality compared to Airtable – Can become complex for simple projects |
| Basecamp | – User-friendly interface – Great for team collaboration and communication – All-in-one project management tools |
– Lacks advanced data management features – Less customizable than Airtable |
| ClickUp | – Highly customizable with various views – Comprehensive feature set including docs and goals – Good for both project management and productivity tracking |
– Can be overwhelming due to its extensive features – Steeper learning curve for new users |
| Microsoft To Do | – Simple and straightforward task management – Seamless integration with Microsoft Office Suite – Effective for personal task management |
– Limited project management capabilities – Less suited for team collaboration compared to Airtable |
| Monday.com | – Highly visual project management tool – Strong automation features – Easy to use for team collaboration |
– Can be costly for larger teams – Limited database functionalities compared to Airtable |
| Notion | – Combines note-taking with task management and databases – Highly customizable workspace – Flexible for various use cases |
– Can require more setup time to achieve desired functionality – Performance issues with large databases |
| Smartsheet | – Good for project tracking with grid view similar to spreadsheets – Strong reporting features – Enterprise-focused capabilities |
– Can be expensive for small teams – More tailored to corporate environments rather than flexible use |
| Todoist | – Excellent for individual task management – Simple and intuitive interface – Good for personal productivity |
– Lacks robust project management features – Not ideal for complex collaborative projects |
| Trello | – Very visual and easy to use with Kanban boards – Great for simple project management tasks – Flexible with Power-Ups for additional features |
– Limited functionality for complex projects – Less effective as a database tool compared to Airtable |
This table provides a focused comparison, emphasizing specific strengths and weaknesses of each alternative in relation to Airtable.
Airtable vs Competitors: Traffic & Marketing Comparison
Traffic Comparison:
In terms of organic traffic, Asana leads with a staggering average of over 1.4 million monthly visits, showcasing its dominance in the project management space. Following closely are ClickUp (around 1.4 million) and Smartsheet (approximately 951,000). Airtable and Notion maintain moderate traffic levels, averaging around 200,000 to 800,000 visits. In contrast, Microsoft To Do and Basecamp attract significantly lower traffic, with counts below 80,000, indicating limited online visibility and interest compared to the more dominant brands.
Top Performing Keywords:
Asana and ClickUp excel at ranking for a diverse range of high-traffic keywords like "task management" and "project management software," achieving positions in the top twenty for critical search terms. Airtable is notably efficient with essential keywords, often ranking first for terms such as "app development company." Notably, Basecamp’s keyword rankings are less competitive with a maximum position of 67 for its main focus area, suggesting it may need to enhance its keyword strategy to compete effectively.
Conclusions on Visibility and Reach:
Asana and ClickUp emerge as the front-runners in visibility and reach within the project management sector, leveraging broad keyword strategies that yield high organic traffic. Notion and Smartsheet also show robust performance, particularly in niches like note-taking and project tracking. Conversely, Microsoft To Do, Basecamp, and Todoist lag behind significantly, falling short in both traffic volume and keyword rankings. These insights illustrate a pressing need for improvement in these brands’ online strategies to boost their visibility.
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Other “Airtable” Alternatives & Competitors that you can find for free
Here are five alternatives and competitors to Airtable, along with their key features, strengths, and value propositions:
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Coda
- Key Features: Flexible document structure, integrated tables, customizable templates, automation, and collaboration tools.
- Strengths: Combines the functions of a document and a spreadsheet; highly customizable for various workflows.
- Value Proposition: Offers a unique approach to project management and documentation, allowing teams to create dynamic documents that can act like apps.
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Google Sheets
- Key Features: Real-time collaboration, data analysis tools, extensive add-ons, and integration with Google Workspace.
- Strengths: Familiar interface, powerful formula capabilities, and seamless integration with other Google services.
- Value Proposition: A versatile tool for teams that prefer a spreadsheet format but still want collaboration features, perfect for real-time updates and data analysis.
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Airtable Universe
- Key Features: Pre-made templates for various industries, integration with apps, forms for data collection, and collaborative features.
- Strengths: Visualization options like grids, calendars, and kanban; easy to create and manage diverse projects.
- Value Proposition: Allows users to leverage community-driven templates while managing workflows easily with a visually appealing interface.
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Zoho Creator
- Key Features: Low-code application development, customizable dashboards, integrations with Zoho suite, automation capabilities.
- Strengths: Ideal for building custom apps without extensive coding knowledge, suitable for specific business needs.
- Value Proposition: Empowers businesses to create tailored solutions for unique operational requirements, enhancing efficiency and collaboration.
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Wrap
- Key Features: Visual project management, collaborative tools, automated reminders, and timelines.
- Strengths: Focus on visual elements allows for better tracking and understanding of projects; user-friendly interface.
- Value Proposition: Simplifies team collaboration with visuals, making project management intuitive, and enhances productivity through easily understandable layouts.
These competitors provide varied strengths, making them suitable alternatives depending on your specific needs regarding flexibility, collaboration, and project management.
Frequently Asked Questions
What is Airtable and how does it work?
Airtable is a cloud-based collaboration tool that combines the features of a database with a spreadsheet interface. It allows users to create and manage databases in a visually appealing and flexible manner, leveraging customizable views, templates, and integrations to organize their data efficiently.
How does Airtable compare to Google Sheets?
While Google Sheets is primarily a spreadsheet tool, Airtable offers a more robust database functionality with features like linked records, multiple views, and a richer data model. Airtable is better suited for project management and complex data relationships, while Google Sheets is ideal for basic calculations and data manipulation.
What are the key competitors of Airtable?
Key competitors of Airtable include Notion, Trello, Asana, Monday.com, and Smartsheet. Each of these tools offers various project management and collaborative features, but Airtable stands out with its database capabilities and user-friendly interface.
Is Airtable free to use?
Airtable offers a free plan with limited features, including essential functionalities for small teams or personal projects. For advanced features, larger teams, and more robust data management options, users can subscribe to paid plans.
Can Airtable be used for project management?
Yes, Airtable is widely used for project management due to its versatility. Users can create task lists, timelines, kanban boards, and more, allowing teams to track progress, assign responsibilities, and collaborate efficiently.
What types of users benefit most from Airtable?
Airtable is beneficial for a wide range of users, including project managers, marketers, event planners, content creators, and small business owners. Its ease of use and customization options make it suitable for both individual users and teams.
Can Airtable integrate with other tools?
Yes, Airtable integrates with numerous tools such as Slack, Google Drive, Zapier, and various CRM and project management apps. These integrations help streamline workflows and enhance productivity by connecting Airtable with other platforms.
